Tuesday, July 30, 2013

Agenda August 6th Commissioners Meeting


August 6, 2013

9:00 a.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana 


I.          CALL TO ORDER 



            1.  Township Advisory Board Vacancy - Washington (tabled)

            2.  Support Letter for St. Leon – Mark McCormack



            1.  Permission to Seek Bids for Annual Cyclical Review – Gary Hensley


            2.  Jack’s Forever 3 Walk/Run


            3.  GIS Usage Agreement – Wade Kimmon


            4.  Highway Engineer – Todd Listerman

·        Change Order – Bridge #34

·        Change Order 12


            5.  Highway Superintendent – Tim Greive

·        Truck Quotes

·        Request to talk to Hiring Committee


V.        ADMINISTRATOR – Terri Randall

VI.        AUDITOR – Gayle Pennington

            1.  Claims/Minutes





XI.        ADJOURN

Wednesday, July 17, 2013

16 July 2013 Dearborn County Commissioners Meeting Notes

These notes are courtesy of Helen Kremer, who graciously offered to take meeting notes in my absence this week. cbm

16 July 2013 Dearborn County Commissioners Meeting Notes

Present:  Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.


1.        Teresa Randall proposed the Commissioners assign Amy Kosee (sp) as the Region 9 Workforce Board Representative, who comes recommended by the Chamber of Commerce, and is a HR Director for a company in Aurora.  Ms. Kosee has asked to be considered for this position, and there has been no one else interested.  Kevin Lynch motioned that Amy Kosee be appointed the Region 9 Workforce Board Representative, Art Little seconded, all ayes.


2.       Township Advisory Board Vacancy – Washington (tabled).


3.       Marlene Underwood gave the Animal Control Report update and report of calls from January through June.  They have been open during the summer months until 6 pm, due to more incidents of dog bites in the summer.  Shane McHenry said they should continue staying open during the summer until six, and asked if they are working on getting a kennel  available  when Animal Control is not open, so officers can have a place to put non-dangerous dogs until their facility is open.  Ms. Underwood replied they are trying to find a solution, and will follow-up with email informing the Commissioners if any progress is being made.


4.       Teresa Randall represented Brad Rullman, Maxwell’s Construction Manager, regarding Jail Bid #8.  Ms. Randall said the contractor went to bid the second time, and the low bid was Jail Correctional Projects from Ohio, in the amount of $869,000, which is significantly lower.  We have done due duty and the financials of the company checked out and we are ready to go.  The standard forms were ready for signatures.  Andy Baudendistel said he sat in on the meeting and reviewed the documents and there are no issues.  Kevin Lynch made a motion to accept Jail Bid #8, Art Little seconded, all ayes.  All three Commissioners had to sign all three documents.


1.       Craig Beckley asked the Commissioners to sign documents for a Federal grant for Heart House.  Also, he wanted to thank them for contacting the State Board to get a third member on his advisory board.  Mr. Beckley gave an update of their successes with helping people who need to get back on their feet.  The Federal grant of $31,000, pays 2/3 of their utilities.  Heart House is the largest shelter outside of Indianapolis.  83% of the people they help are employable and get a job.  Heart House is not just a warm bed and hot meal place, they have a measurable success rate.  Art Little motioned to approve signing the Federal grant, Kevin Lynch seconded, all ayes. The Commissioners congratulated Mr. Beckley for his work.


2.       The Commissioners were requested to sign the YES Home Owner Certification.  Kathy Kelly, of the SE Planning Commission asked them to approve and sign the annual CDG Housing grant.  There are no issues, this is standard process, and the last time this report is necessary.  Shane McHenry had to sign and the document had to be notarized. McHenry checked with Andy Braudendistel , and he concurred.  Kevin Lynch motioned to sign the certification, Art Little seconded, all ayes.



3.       There was no issue with the OKI Agreement for $16,444, and the Commissioners could sign  according to Andy Baudendistel .  There were two copies of the agreement and an operating budget, for the same amount of funding.  Ms. Randall said the amount was a little lower.   Kevin Lynch said he believes we are building good relationships with OKI.  Shane McHenry was told everything was okay with the agreement.  Art Little made a motion to approve $16,444 for the OKI Agreement, Shane McHenry seconded, all ayes.


4.       Todd Listerman, County Engineer asked for the Commissioners signatures on the new INDOT form for LPA Federal Aid Verification of Schedule.  Mr. Listerman explained these forms are for project verification for the slide correction on Stateline Road, and also for Collier Ridge.  Kevin Lynch motioned to approve the schedule adjustment for Collier Ridge and to approve adjustment for Stateline Road, Art Little seconded, all ayes.


Shane McHenry said he has received calls regarding some road issues in the County.  One is in the Pinhook area.  The road is starting to slip away, and the Post Office said they will no longer deliver the mail.  Todd Listerman said he will go up and take care of it.  McHenry asked Todd to send him an email to let him know it is ok.  Also, R#1 Sawdon Ridge—the problem is solved, but a citizen called about Ridge Road to say there is speeding there now and other issues.  Todd said he will call the Sheriff for patrols out there.


5.       Request letter of support for St. Leon (tabled).


6.       Mark McCormack and members of the Planning Commission Board, who were in attendance, were there to discuss Zoning Ordinances and the Zoning Map, which was on display.  Mark said since 2009, there have been many meetings with the Zoning Commission, the Planning Commission, the Board of Zoning Appeals, and an Advisory Committee made up of citizens with associated interests.  The changes were presented to the Commissioners, and were in text and pictures.  An overview was given of executive summary of Articles 9, 10, 11, 12, 13, and 22.  The changes demonstrate what will work better for our community in business districts-- Industrial/manufacturing, agriculture and residential areas, landscaping options, etc.  Mr. McCormack wanted to know if the Commissioners thought  these changes were generally acceptable because we are supposed to update the text and maps every five years.  The question is doing just the text at first, or maps, or both?


Shane McHenry said the presentation was user friendly, and he did not want to slow down the process—it looked fairly reasonable, some things he took issue with, but nothing to hold up the process.  Kevin Lynch suggested they go to business areas and get their side, share with Economic Development people.


Mark said there are places that are zoned for business where it is not going to happen because the area is in a flood plain, and he mentioned other areas that are not zoned correctly which need to be corrected.  Mark said changes to the map and changes to the text –what process? Kevin Lynch said to reach out to town boards, St. Leon, Dillsboro, the more people included you get a better  and workable product.  Mark explained that all the towns are on the Advisory Committee.


Andy Baudendistel said since we do not have a 90 day window, get the text, and then work on the current map. Mark McCormack asked the Commissioners if they wanted to talk to any of the Plan Commission Board in attendance. 


Mike Hall said the end product is to change the climate for land use, and provide the tools to facilitate, protecting the land owner, without scaring everyone to death, we don’t want to go there again.  Shane McHenry said that is not easy stuff to get through.  Mike Hall said we have good participation with the community.


Mark McCormack said we have not made it more difficult, used more scientific methods and have better defined sections.  We will regroup and get something back to you in a timely fashion.


Shane McHenry asked Mark McCormack to find out if there is an adequate waterline to the Indian Ridge area.   Mark said there is a requirement for hydrants, provided by the water provider, and he will check into it.  Also, Shane asked about unsightly properties, and ordinances referring to them.  Mark said we have the ability to take care of it.  Also, on Jacobs and Feller Roads, there are issues with four-wheelers and private recreational areas.  Mark said he would contact the Sheriff.


Mark McCormack said he and Andy Baudendistel will have a GIS coordinator usage agreement to submit at the next meeting.

Administrator – Teresa Randall – no report.

Auditor – Gayle Pennington -  There were AP claims for the Commissioners approval.  Kevin Lynch motioned for approval, Art Little seconded, all ayes.  Payroll was submitted electronically.  Meeting minutes from July 2, 2013, misplaced minutes of 5/21, 2013, and Minutes from June 4, 2013, were motioned to be approved by Kevin Lynch and seconded by Art Little, all ayes.

 Attorney – Andy Baudendistel said they were going to have a meeting at 9:30 am Monday, for an August 20th GIS  Usage agreement.    There are no issues, just to protect a living document usage agreement which protects the county.

Commissioners comments:  Kevin  Lynch said Luke Messer, our representative,  has made another visit to our area.  He was at the Children’s Advocacy Center in Dillsboro last week, so we are getting some attention.

Meeting adjourned at approximately 6:50 pm.


Submitted by Helen Kremer

Logan Township


Friday, July 12, 2013

AGENDA- July 16 Commissioners Meeting



July 16, 2013

5:30 p.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana








1.  Region 9 Workforce Board Representative (tabled)

2.  Township Advisory Board Vacancy - Washington (tabled)

3.  Animal Control Report – Marlene Underwood

4.  Jail Bid #8 – Maxwell, Brad Rullman



1.  Signature for Heart House Local Approval – Craig Beckley

2.  Signature for YES Home Owner Certification of Compliance

3.  Signature for OKI Agreement

4   Highway Engineer – Todd Listerman

Signature on new INDOT form for LPA Federal Aid Verification of Schedule

5.  Request letter of support for St. Leon – Mark McCormack

6.  Planning Commission Board – Discuss Zoning Ordinance and Zoning Map




AUDITOR – Gayle Pennington

1.  Claims/Minutes











Wednesday, July 10, 2013

North Dearborn Road Opens

As reported by Todd Listerman, Dearborn County Engineer:
North Dearborn Road east of SR-1 is open to thru traffic.

Friday, July 05, 2013

Weather Delays Opening of North Dearborn Road

Notice from Todd Listerman, County Highway Engineer:
It was previously announced at the Commissioners meeting that North Dearborn Road was opening up again.  Listerman corrected that information today saying, that because of the weather it might be a couple of weeks before North Dearborn Road is actually open to traffic.

Tuesday, July 02, 2013

2 July 2013 Dearborn County Commissioners Meeting Notes

2 July 2013 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.


Region 9 Workforce Board Representative- tabled again

Township Advisory Board Vacancies for Washington and Jackson Townships- Per McHenry, Lynn Deddins said she wanted to serve so she was named to Jackson township Advisory Board by Commissioners.. Tabled the Washington township one to get all the names in.

Maximus Consultant Contract- Baudendistel read the letter detailing why the contract needs to be for one year but covers 24 months due to the receipt of county data being delayed. $5,300 is the fee. Approved.

Animal Control Report- Marlene Underwood- was not present so they sent her a text to see if she is delayed. She is unavailable today- TABLED.


Jail Bids #3 and #8-Maxwell- Brad Rullman- Core Slab Structures of Indianapolis for bid #3 was interviewed and contract. Bids came back with same number, $963,000. Approved.

Bid #8 detention equipment came in slightly lower but interviews are not done- so he will bring that in next meeting.

Alt & Witzig Engineering contract was presented for signature. ATC contacted Terri Randall and Kevin Lynch said they contacted him also with concerns as they were the low bidder. They have a storefront here in town an consider themselves local. $47,400 is the Alt & Witzig bid which was the one accepted by commissioners. $60 was the difference in the bids.

Baudendistel has an agreement with Lawrenceburg Redevelopment property on Maple Street and William Street for parking during jail construction. Approved. The Redevelopment Commission of Lawrenceburg meets tomorrow and they will sign it then also.

The sewer connection is being dug in now for the jail. Rullman noted that Lawrenceburg did not forgive the sewer tap connection.

Planning and Zoning- Mark McCormack- Proposed Changes to the Subdivision Control Ordinance:

Staff has been working to articulate survey requirements as required by state law, Indiana Rule 12, and some more specific ones that auditor’s and surveyor’s offices want on their plats. All 6 members present at PC favorably recommended these. Some retracements for consolidation are exempt from this. Now we are requiring retracements to go through Planning and Zoning to be sure all requirements are met. This was advertised. Public hearing was held and no public commented.

Article 2 Section 200- Subdivision Types – was approved by commissioners.

Article 2 Section 262 Retracement Survey Requirements- was approved by commissioners.

Plan Commission will be back at the July 16 meeting to explain where master plan is.

EMA-Bill Black Jr.- Signatures for Emergency Management Performance Grant- This for 2012 money and he has certificates and transcripts for the training exercises of the three people on staff. Approved and signed. It’s for $39,000/year and covers part of salaries of the staff.

Black said that Rullman has taken care of any EMA issues during jail construction.

ADMINISTRATOR: Teresa Randall- Shumway/Votaw Update- Parking lot- we are ready to execute the contract  for $141,933 for 61 spaces with Dave O’Mara. The work should be substantially complete in 45 days. Fines $255/day it is over the deadline. Performance bonds etc. were all checked by Hrezo. Commissioners approved and signed the agreement with O’Mara. Three copies signed. Hrezo said they will do layout this week and more concrete breakout and fill next week.

Low key ground breaking ceremony on the jail project is tomorrow.

Per Listerman Randall said North Dearborn Road project finished and is opening  up.

EMS Alliance meeting on Saturday with Kevin Lynch and Randall went well. There were a couple departments who were not at the meeting which concerned Lynch ( and he never stated who was missing)- but they were very encouraged by the ones present who are working together. Progress is being made. They should have a recommendation for commissioners in the next 30 days. It always comes down to the money. The EMS groups are using Lawrenceburg as a benchmark or pilot program for them. Lynch praised the EMS teams in the county. Randall said that having a commissioner come out and sit with each of them was a first and that helped move things along. We do need to look at as a county- what are we funding on these groups and what others make. The $20,000 per unit has been in place for about 10 years now, she said.

Randall went in: As you know there are changes in the chamber, DCEDI, and redevelopment. We contracted with them for Rozow and Kunkel. They are no longer there. We will restructure this thru the auditor’s office and move this money over here. Still checking with state board of accounts on this and will have to get Andy Baudendistel do some sort of a HOME RULE on this.

AUDITOR: Gayle Pennington- claims approved.

Per state statute the treasurer must have a tax sale each year. SRI does the tax sale and revised (for new legislation time limits on the advertising for this) work plan agreement was signed by commissioners for this purpose. Tax sale will be Sept 13th. Treasurer will work with people to set up payment plans in advance of this sale. Baudendistel reviewed the agreement at the meeting. Phil Weaver had not sent it to him in advance. Commissioners signed the agreement. It’s $75/parcel for anyone not in a payment plan on the certified list.

Pennington sent 2 sets of minutes and commissioners approved May 7th and June 18th minutes.

ATTORNEY: Andy Baudendistel- trying to acquire ROW for Stateline project. Listerman told him they have the last one on the condemnation suit settled without going to court appointed appraisers. Amicably settled.

COMMISSIONER COMMENTS-  Lawrenceburg and Bright ad in local paper on fireworks was commended by Kevin Lynch.

Little thanked Lynch and Randall for all the time they spent visiting EMS groups. Take a moment to think about the July 4th celebration of the nation’s birthday.

McHenry reiterated the EMS thanks and also said they got a nice thank you letter from the 4H youth who received all the fencing from Animal Shelter. It is being put to good use.



Meeting adjourned at 10 AM

Christine Brauer Mueller

Lawrenceburg Township