Sunday, June 29, 2014

Aurora Seeks City Manager Plus Proposed Job Description

Aurora Seeks City Manager

The City of Aurora is seeking to fill the position of City Manager. City Government in Aurora is comprised of a Mayor, five Councilmembers and a Clerk-Treasurer, all who serve four-year elected terms. The Mayor appoints the City Manager subject to the consent of the City Council. The City Manager works closely with the Mayor and Council to assist them in formulating policies and programs and is responsible for the efficient ongoing operation of all City services as set forth by the Mayor and Council.


Minimum requirements include education and/or experience equivalent to a bachelor's degree in public or business administration combined with successful experience as a local government or private sector manager or assistant manager. Ideal experience includes strategic planning, public entity budget development, downtown revitalization and economic development and redevelopment. The ideal candidate will understand elements of economic sustainability in an historic downtown rural community. The successful candidate must clearly possess and apply superior communication, organizational management and leadership skills and abilities.

This position offers excellent benefits and a salary range of $50,000 to $60,000, depending upon qualifications and experience. Residency is strongly preferred but not required.
Apply in confidence by July 25, 2014 with email submission of a cover letter and resume with references to:


Jeff Stratman Aurora City Attorney Email: jeff.stratman@outlook.com

The City of Aurora is an Equal Opportunity Employer


Proposed Ordinance for City Manager of Aurora Position:

WHEREAS, the Mayor of the City of Aurora desires to create the position of City Manager for the City of Aurora pursuant to Indiana Code §36-4-12-2, the Mayor hereby proposes this Ordinance; and


WHEREAS, to create the position of City Manager for a Third Class City, the Common Council of the City must adopt an ordinance creating the position and stating the powers and duties to be assumed by the City Manager.

NOW, THEREFORE, be it ordained by the Common Council of the City of Aurora that the position of City Manager for the City of Aurora is hereby created, and that the City Manager shall have the following powers and duties that the City Manager shall assume on behalf of the City:

1. The City Manager, under the direction of the City Executive (Mayor), is responsible for the administrative duties of the City.

2. The City Manager shall attend meetings of the City Legislative Body (Common Council), and other appointed commissions and boards of the City, including the Utility Board, and shall recommend actions the City Manager considers advisable.

3. The City Manager shall manage, hire, suspend, discharge, remove or transfer all city employees that are not otherwise managed by the Board of Public Works, the Chief of Police, the Fire Chief, or the Utility Superintendent.

4. The City Manager shall administer and enforce all ordinances, orders and resolutions of the Legislative Body (Common Council) of the City.

5. The City Manager shall help ensure that all statutes required to be administered by the Legislative Body or the Executive, or any employee of the Legislative Body or Executive, are faithfully administered and followed.

6. The City Manager shall oversee and manage any independent contractors hired by the Legislative Body or the City Executive, and shall act as the liaison for communication between independent contractors hired by the City and the City Legislative Body or Executive.

7. The City Manager shall assist the Mayor and City Department Heads with preparation and estimates of budget reports and submitting them to the City Legislative Body when required or appropriate.

8. The City Manager shall meet regularly with City Department Heads and report to the City Executive and City Legislative Body on behalf of the Department Heads when required or appropriate; however, the City Manager is not the direct manager of any Department Head of the City who otherwise answers directly to the City Executive, or others, by statute or other local rule.

9. The City Manager may execute contracts on behalf of the City for materials, supplies, services or improvements, but only after completion of any necessary appropriations, notice and competitive bidding required by statute or local rule.

10. The City Manager shall assist the Utility Superintendent with management of business management practices within the City Municipal Utility Department, which shall include, but not be limited to, assistance with practices and procedures related to billing, accounting, bookkeeping, record keeping, and personnel policies. However, the employees of the Utility Department shall answer directly to the Utility Superintendent, and not the City Manager.

11. The City Manager shall administer and manage all Economic Development, Community Development and Redevelopment efforts and projects on behalf of the City.

12. The City Manager shall handle public relations on behalf of the City, shall be the initial contact for media sources inquiring about public information regarding the City, and shall be responsible for keeping the public aware of the City’s affairs.

13. The City Manager shall be responsible for communicating with the City Executive and Legislative Body to keep all elected officials aware of, and informed about, the City’s affairs.

14. The City Manager shall make recommendations to the Legislative Body to improve policies within the City.

15. The City Manager shall make recommendations to the City Executive to improve executive functions of the City.

16. The City Manager shall oversee and administer all construction projects on behalf of the City, including road, utility, infrastructure and capital improvement projects, and shall keep the City Executive and Legislative Body informed about the progress of all construction projects.

17. The City Manager shall be employed and appointed by the City Executive (Mayor), to serve at the pleasure of the Mayor, who shall submit the City Manager’s compensation and terms of employment to the City Legislative Body for approval.

18. The City Manager is responsible for to resolving problems and conflicts that arise within the City, and for developing and implementing effective management policies and practices within the City.

19. The City Manager is responsible for developing and effectively implementing a long-range strategic plan within the City.

20. The City Manager represents the City before various political, social, professional, citizen, business and other groups to promote the City and respond to these groups.

21. The City Manager cultivates cooperative partnerships with outside public and private entities to access outside resources and improve the efficiency of the City’s service deliveries to its citizens.

22. The City Manager shall assist the City Executive and Legislative Body to secure outside resources and funding to complete prioritized projects within the City.

23. The City Manager shall act as the Employee in Responsible Charge (ERC) for all state or federal funded improvement projects, and shall maintain any needed certifications to act as such.

The City Manager may not do any of the following:

1. The City Manager may not issue or execute bonds, notes or warrants on behalf of the City.

2. The City Manager may not serve on any board that hears disciplinary actions against any employee of the Police or Fire Departments, including actions against the Police Chief or Fire Chief.

3. The City Manager may not campaign for or against any candidate for the City Legislative Body, and may not participate in other partisan political activities that would impair the City Manager’s performance as a professional manager.
 

Saturday, June 28, 2014

AGENDA July 1st Commissioners Meeting


AGENDA
DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING
July 1, 2014
8:30 a.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana
 

I.          CALL TO ORDER 

II.         PLEDGE OF ALLEGIANCE 

III.        OLD BUSINESS

1.  Happy Hollow Road

2.  SIRPC - Jodi Comer, Mary McCarty

·         Update on projects

IV.        NEW BUSINESS

            1.  Assessor - Gary Hensley

·         X Soft – INcama Software

2.  Community Corrections/Superior Probation – Steve Kelly

·         Request to approach Council - Pilot Program / Additional from Budgeted User Fees

3.  Highway Engineer – Todd Listerman

·         Tri-Township Water Relocation Agreement

·         INDOT LPA Agreement – Small Structure Inspection & Inventory

·         INDOT LPA Agreement – Stateline Road at Georgetown Road

·         Construction Inspection Contract

·         Revised Design Contract for Bridge #138

·         Bridge Rehab Contract Award

4.  Convention & Visitor’s Bureau Board Replacement

·         Hollywood Rep – Tina Bojack

5.  Supplement Adopting Ordinance
 

6.  2014 Tax Sale Work Plan AND Tax Sale Support Services Addendum
 

7.  Emergency Management - Bill Black, Jr.

·         Grant Signatures

V.         ADMINISTRATOR – Terri Randall
 

VI.        AUDITOR – Gayle Pennington

1.  Claims/Minutes
           

VII.       ATTORNEY 

VIII.      COMMISSIONER COMMENTS 

IV.        LATE ARRIVAL INFORMATION  

X.         PUBLIC COMMENT 

XI.        ADJOURN

Wednesday, June 25, 2014

County Bridge #5 on E Laughery Creek Rd Gets INDOT Funding for 2018 Construction

County Bridge #5 on E Laughery Creek Rd Gets INDOT Funding for 2018 Construction
 
On Monday June 24, 2014, INDOT announced that Dearborn County has been awarded $900,000 for the Design, R/W, and Construction for the Replacement of County Bridge #5 on East Laughery Creek Road just east of Gregory Road.  Dearborn County will provide $225,000 in matching funds.  Project is scheduled for construction in 2018.
 
Todd Listerman
Dearborn County Transportation Dept Engineer
 

Tuesday, June 24, 2014

24 June 2014 Dearborn County Council Meeting Notes


24 June 2014 Dearborn County Council Meeting Notes

Present: Dennis Kraus. Sr., President, Dan Lansing, Liz Morris, Randy Lyness, Charlie Keyes, and Bill Ullrich.

Also present: Gayle Pennington, Auditor

ABSENT: Teresa Randall, County Administrator

Maynard Barrett passed away this month.

Dennis Kraus and the Council stood for a moment of silence “for our brother, Maynard.”

ASSESSOR – Gary Hensley Discussion of staffing- He seeks permission to create a level 3 Chief deputy assessor appraiser. This will take the place of the 8th budgeted staff position and will not increase the budgeted staff level. Salary is $35,000. Council approved the request.

 

PLANNING AND ZONING – Mark McCormack Transfer funds- Arnie McGill resigned and this position as attorney was added to his payroll thru the prosecutor’s office. So now a new attorney may have to get benefits. They will also need to get extra money later at budget due to a trial that the Planning Office is involved in. Council approved the transfer of funds.

 

CIRCUIT COURT – Judge Humphrey – here on behalf of Steve Bradley who is in dire need of a new computer – for $13,462 He wants to use his probation administration funds to pay for this and not request funds from county general. This did not need to be advertised as it was a transfer of funds.

Humphrey- asked to transfer $1000 to the office supply fund from a fund that he has that they use to burn CDs. It is also in a 2000 level budget line. Approved by Council.

Humphrey said that they had an extremely bad year for attorney fees due to one case that had 25 felonies. They have spent $95,000 so far. They need $75,000. This was Pauper Attorney and Other Pauper needs another $7500 for fees. Some have needed guardian ad litems due to more pro se cases. Approved by Council. Years ago they didn’t require attorneys. Also appeals have expanded.

CLERK’S OFFICE – Rick Probst Transfer funds- Pennington presented for him. His bookkeeper has resigned. He asks permission to replace her and to move $5,096 to cover this position in the interim. Council approved the interim amount and then said she should send him to personnel committee to get their approval to refill the spot. Because Council will not meet any time soon they decided to give the advisory board the permission to decide whether or not to refill this position this. They stressed that this is not something they will do as a matter of routine. This position does checks every day so he needed the part time spot in the interim. Approved with Keyes voting Nay.

HIGHWAY – Tim Greive Slip Repairs- $290,220 to fix the initial 115 ft slip and the adjacent 75 ft that is ready to go at any time. West Laughery Creek Rd is the slip site. Council approved the funds from fund 7303. Morris was lamenting that the road money from the state gets distributed equally no matter if they are flat or hilly- and hilly roads= slippage issues. Grieve said that they have poor drainage because they are flat and have to have drainage boards.

SOUTHEASTERN INDIANA REGIONAL PLANNING COMMISSION (SIRPC)– Jodi Comer  and Mary McCarty - Project Updates- she passed out the list of projects they have done and said they could use it to see if we would like any of those types. Community Development Block Grants, Housing rehabs in Aurora for elderly and disabled to age in place, blight elimination program that they worked on with Planning dept., Brownfields weren’t funded this cycle and they will reapply. ( As long as they are in commercial area- not residential) Morris suggested she meet with Steve Renihan for the Sewer Board. They are also working on comp plans and can get $30,000 for some of these. You have to be an incorporated community for some of these. RCDI- Rural capacity Development Initiative is a pilot project they are doing to help communities get things done when funding gets tight. They also do an email blast to get the word out when they have funding opportunities. They don’t do it often, Pennington will get them a list of emails. Their board meets next on July 16. The full board meets quarterly in Osgood.

 

AUDITOR – Gayle Pennington – agreement with Frank Cummings- their consultant- $9,000 for 12 months was approved and signed. Kraus said that he was very valuable as a resource when they have questions also. The book is helpful- but having phone contact with Frank or his son whenever they have an issue is helpful per Pennington.

Pennington and Kraus said they can dissolve the 3 person committee for hiring now that they have the Personnel Advisory Committee. Pennington wants to get an email out to all the depts. that they know they have to schedule with the PAC  committee when they want to hire or rehire as stated in the handbook.

 

Minutes from the March 11th with Keyes abstaining as he was absent were approved. The May 20th meeting minutes were approved.

 

Kraus said that Maynard Barrett sat on 3 committees and the following people will be taking over for him and were approved by Council:

Personnel Advisory- Randy Lyness

CVTB-  Liz Morris

Redevelopment Commission- Dennis Kraus

 

Meeting adjourned at 7:20 PM

Christine Brauer Mueller

Lawrenceburg Township

Four File for Vacant County Seat Previously Held by Maynard Barrett

Four File for Vacant County Seat Previously Held by Maynard Barrett-UPDATE- Benning withdraws her candidacy

http://www.thedcregister.com/index.php?option=com_content&view=article&id=14950:four-file-for-vacant-county-council-seat&catid=1:latest-news&Itemid=44

April 16th ADVISORY COMMITTEE MASTER PLAN MEETING SUMMARY

Dearborn County Plan Commission



planning.dearborncounty.org


COMPREHENSIVE PLAN ADVISORY COMMITTEE


Meeting Summary, April 16th, 2014:

ATTENDEES: (Underlined members present)

Advisory Committee Members:

Al Abdon, Doug Baer, Craig Beckley, Andy Bischoff, Cliff Bischoff, Bill Black, Mike Clark, Archie Crouch, Phil

Darling, Jim Deaton, Guinevere Emery, Brett Fehrman, Rick Fields, Pat Hawkins, Jim Helms, Jeff Hendrix,

Roger Howard, Grant Hughes, Jennifer Hughes, Bruce Keller, Wade Kimmon, Casey Knigga, Eric Kranz,

Dennis Kraus (Sr.), Helen Kremer, Todd Listerman, Randy Maxwell (E), Chris McHenry, Jay McMullen, Chris

Mueller, Jane Ohlmansiek, Rick Pope, Susan Pope, Terri Randall (E), Jim Red Elk, Mark Rosenberger, Robert

Sauerbrey, Kathy Scott, Bill Shelton, Jeff Stratman, Christina Swafford, Ralph Thompson, Harley & Jan




Ulmansiek (E), Bill Ullrich


County Commissioners: Kevin Lynch (E), Shane McHenry, (Art Little)

Plan Commission:

Mike Hall, Dennis Kraus, Jr., Art Little, Dan Lansing(E), Mike Hornbach, Russell Beiersdorfer, Mark Lehmann,

Jim Thatcher, Jake Hoog (E)

Planning & Zoning Staff:



Mark McCormack, Nicole Daily, Karen Abbott

(~7:05-9:00pm.)


PLANNING PROCESS REVIEW

Mark McCormack, the Planning Director, started the meeting by briefly reviewing the process of

updating the Comprehensive Plan (to this point) and reviewed the current, draft materials that are

proposed in the updated Housing Element.
HOUSING EXERCISES

In the next segment of the meeting, the Advisory Committee members present were involved in

group exercises at 4 different tables. This session, which was approximately 30 minutes in

length, allowed for the individual groups—which were seated randomly—to review and discuss
the Goals and Objectives associated with the Housing Element. The results of these discussions
 
 



and exercises were presented to the entire group (in attendance at this meeting) and have been


summarized on the pages that follow.





Housing Element Goals

H.1 Safe, aesthetically pleasing, diverse, sanitary,

affordable housing accessible to all citizens

of Dearborn County.


Group 2 suggestion: remove the words ‘aesthetically pleasing’

--There were no other comments or suggestions concerning this goal.

*Proposed Change:



Safe, diverse, sanitary, affordable housing accessible to all

citizens of Dearborn County.


H-2 Diverse housing choices as to type, size,

tenure, price and location in the County.


--There were no comments or suggestions concerning this goal.

H-3 High standards of quality of housing stock

throughout the County.


Group 2 suggestion: add the words ‘striving for’ to the beginning

Group 3 suggestion: replace the word ‘quality’ with ‘diverse’

--There were no other comments or suggestions concerning this goal.

*Proposed Change:



Strive to provide high-standard housing stock throughout

the community.


The provision of diverse housing seems to be covered by Goal H.1


Housing Element Objectives



H.a Provide a variety of affordable housing opportunities for all groups,


including the elderly, the disabled, young people and families by

establishing ordinance provisions that encourage mixes of

residential unit types.
Group 2 suggested text:

Provide a variety of affordable housing opportunities for all groups.

Group 3 suggested text:

Provide a variety of affordable housing opportunities by establishing

ordinance provisions that encourage transitional areas with mixes of

residential unit types.

Group 4 suggested text:

Encourage housing opportunities for all socioeconomic groups by

utilizing zoning and building codes to acquire a mixture of

residential unit types.

H.b Encourage residential developments that provide conservation


techniques, promote PUDs (Planned Unit Developments) and cluster

development where appropriate and ensure that best

management practices (BMPs) are employed.
Group 1 suggested text:

Encourage residential developments that provide conservation

techniques, create living centers, promote PUDs (Planned Unit

Developments) and cluster development where appropriate and

ensure that best management practices (BMPs) are employed.

Group 4 suggested text:

Promote residential development in areas which protect and do

not infringe upon our rural heritage.

H.c Enhance quality of existing housing stock in historic town centers by


encouraging incentives for housing renovations to existing housing

stock by considering tax incentives and funding options such as

grants and tax increment financing (TIF) programs.
Group 2 suggested text:

Enhance quality of existing housing stock in historic town centers by

encouraging incentives for housing renovations.

H.d Encourage a mix of housing density levels and housing types in


residential areas that are appropriate to establish compatible uses

of land.
Group 4 suggested text:

Encourage a mix of housing density levels and housing types in

areas that are appropriate to establish compatible uses of land.

H.e Identify target areas for high-density housing by identifying


appropriate areas of the County for planned infrastructure radiating

new infrastructure from existing infrastructure and coordinate

housing location with these areas.
Group 1 suggested text:

Ensure that suitable infrastructure is in place to accommodate the

current demands of all residential uses as well as future growth and

development needs. Additional consideration(s) should be given to

changes in our population’s work habits—such as increased levels

of telecommuting

Group 2 suggested text:

Identify target areas for high-density housing by identifying

appropriate areas of the County for planned infrastructure

expansion (from existing infrastructure) and coordinate housing

locations with these areas.

Group 4 suggested text:

Target areas for high-density housing by identifying appropriate

areas of the County for planned infrastructure utilizing existing

infrastructure to maximize new, long-term projects.

H.f Ensure communication between County departments responsible


for permitting to verify that safety and quality standards are met.
Group 4 suggested text:

Require communication between County departments responsible

for permitting to verify that safety and quality standards are met

and encourage intergovernmental cooperation.

H.g Increase enforcement effectiveness by considering stronger


penalties such as monetary fines.
Group 2 suggested text: Remove this Objective.


Suggested Objectives:
Encourage community networking and social interaction to make

our communities, neighborhoods, and living centers more

attractive, functional, and cohesive.

PLAN Analysis: Environment & Natural Systems

Element


Possibilities:



Several miles of navigable streams (Groups 1, 3)

Under-utilized and underdeveloped parks and recreation areas (Groups 1,


2, 3, 4)
Abundant natural, passive recreational opportunities (Groups 1, 2)

Improved advertising / marketing efforts to recognize and capitalize our


environmental assets (Group 1)
Partnerships with various environmental groups in both the local


community and the greater region (Group 1)
Our green spaces (Group 2)

The concept of a State park on the old Glenn-Collins property in


Greendale (Group 2)
Concentrate development with topography to take advantage of


opportunities with both items (Group 2)
Agri-tourism (Group 3)

Park development opportunities, including floodplain areas (Groups 3, 4)

Infrastructure improvements—utilities and roads (Group 4)





Liabilities:



Damage to wildlife as their environments / habitats decrease and


become more fragmented (Group 1)
Certain areas of the County are difficult to farm or garden because of the


number of deer in herds, turkeys in flocks, etc. (Group 1)
Trespass issues related to the lack of access to certain natural areas /


animal habitats related to hunting (Group 1)
Development on steep slopes and floodplain areas (Groups 1, 2, 3, 4)

Floodplain management does not seem to be coordinated or


comprehensive in nature between State and local officials and results in

higher insurance premiums (Groups 1, 4)
Water supplies are not unlimited and water quality issues should be


addressed (Groups 1, 3)
Lack of sewer infrastructure (Group 3)

Road access and development (Group 3)

Landfill areas / activities (Group 3)

Water run-off problems and soil erosion (Group 4)

Non-attainment / non-conformance with air quality standards (Group 4)





Assets:



Prime farmland. We should preserve the prime farmland that we have


(Groups 1, 3, 4)
The Ohio and Whitewater Rivers (Groups 1, 2, 3, 4)

The view sheds / scenic views of our natural areas and the environment


(Groups 1, 3)
The Oxbow Conservancy area (Group 2)

Our historical and archeological sites (Groups 2, 4)

Green spaces (Groups 3, 4)

Hiking and biking trails (Group 3)

Rail and interstate access (Group 3)

Airports in the region (Group 3, 4)

County Farm (Group 4)

Fishing, hunting, and canoeing opportunities (Group 4)





Needs:



More public access sites for recreational and environmental activities


(Group 1)
We need to have a management plan to inventory / identify our natural


resources, how to use them, which ones we should protect, etc. (Group 1)
Alternative plan for water supply: Ohio River vs. wells (Groups 2, 3)

Low-impact business (Group 3)

Sewer development / infrastructure (Group 3)

Flood controls / floodplain management (Group 3)

Recreation areas / parks (Groups 3, 4)

Road improvements / bridges (Groups 3, 4)

Bike and shared use baths (Group 4)

Utility development (Group 4)


Mr. McCormack concluded the meeting by thanking everyone for their attendance and efforts at

the meeting. He noted that he would be emailing the Advisory Committee and board members

with the details for the next Comprehensive Plan Update meeting as well as a meeting summary

(from this particular meeting) as well as some draft goals and strategies for the Environment

Element in the near future.
The meeting ended at 8:50PM
This summary was provided by the Planning Department.

Sunday, June 22, 2014

Agenda June 24th County Council Meeting


AGENDA

DEARBORN COUNTY COUNCIL MEETING

Tuesday, June 24th, 2014

6:30 p.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

 

 

 

I.              PLEDGE OF ALLEGIANCE

 

II.             CALL TO ORDER

 

III.            ASSESSOR – Gary Hensley

Discussion of staffing

 

IV.           PLANNING AND ZONING – Mark McCormack

Transfer funds

 

V.            CIRCUIT COURT – Judge Humphrey

Pauper Attorney

Other Pauper

 

VI.           CLERK’S OFFICE – Rick Probst

Transfer funds

 

VII.          HIGHWAY – Tim Greive

                        Slip Repairs                                                                                       

 

VIII.         SOUTHEASTERN INDIANA REGIONAL PLANNING COMMISSION (SIRPC)– Jodi Comer

Project Updates

 

IX.           AUDITOR – Gayle Pennington

Minutes

 

X.            ADJOURN