Thursday, November 27, 2014

Agenda- Dec 2nd Commissioners Meeting

 December 2, 2014 
8:30 a.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana



1.  Right-of-Way Vacation Request – Debi Hornsby
1.  Planning & Zoning – Nicole Daily
1.  Road Name Changes

2.  Emergency Management Director – Bill Black, Jr.
1.  Sub-Grant Agreement
3.  Highway Engineer – Todd Listerman
1.  LPA Consulting Agreement R/W Services Bridge #24
2.  Road Mileage Adjustments
Collier Ridge, Greenbriar Rd. & Old Orchard Hill Subdivision

4.  Ordinance Transferring Personal Property to Aurora Food Panty Clearing House

5.  Time Change for December 16, 2014 BOC Meeting

V. ADMINISTRATOR – Terri Randall

VI. AUDITOR – Gayle Pennington
1.  Claims/Minutes





Wednesday, November 26, 2014

Dearborn County Council Formalized the 5 Vote Rule for Salary Ordinances in 1995

Dearborn County Council Formalized the 5 Vote Rule for Salary Ordinances in 1995  - below is the text of the official approved minutes of that meeting obtained from the Auditor's Office. The pertinent text is highlighted in bold and underlined for a quick read. All salary ordinances passed with only 4 votes since then will need to be reviewed by Council.


The Dearborn County Council met in the Administration Building on June 20, 1995 at 7:30 P.M.

Members Present: James B. Wismann, President, Vera Benning, George “Bo” Lansing, Larry Given, Charles Fehrman, Dennis Kraus, Joel E. Blasdel. Karen Shell, Auditor, was unable to attend.

The meeting was opened with the Pledge to the Flag.

Jim Wismann needs a motion to approve the minutes of the last meeting. Jody Blasdel motioned to approve the minutes and Larry Given seconded. Motion carried.

Joe Meyer spoke to the “new” Council meeting rules.


  1. Meeting opened by President or representative.
  2. Pledge of Allegiance.
  3. approval of minutes of the previous meeting.

  1. Five (5) minutes time will be allotted to each person who has contacted the County Auditor beforehand and will be heard in the order in which they are listed. ( Time may be extended in the event it is absolutely necessary.)
  2. County elected and appointed officials will be heard next. If they have been placed on the agenda ahead of time they will be heard first. Those not on the agenda will be heard next.
  3. Any other persons (citizens, etc.) wishing to speak and not on the agenda, will be permitted to speak at the end of the meeting, after ALL other matters have been completed, and shall be allotted three (3) minutes time to do so. 
  4. While a County Official or other person is speaking or making a presentation, no one except Council persons shall be permitted to ask questions or make comments to that person.
  5. After the County Official or other person has completed their presentation, questions may be asked or comments made by persons in the audience, but must be done before any motions made regarding the presentation. Two (2) minutes time will be allotted for such questions or comments.

  1. The President shall call for a motion. If no motion has been made by the third(3rd) call, the matter will be considered as denied.
  2. Once a motion has been made, the President shall call for  a second. If no second is made by the third (3rd) call, the matter will be considered as denied.
  3. No less than FOUR (4) votes will be necessary to pass any matter except those involving salaries.
  4. All salary matters shall require no less than FIVE (5) votes.
  5. Once a matter has been presented, a motion and second made, and voting has been competed, the matter may not be reconsidered at the same meeting. 

JAMES B. WISMANN, President June 2, 1995

The meeting minutes then continue for three more pages. 

Tuesday, November 25, 2014

Commissioners Change Meeting Time for Dec 16

Change in meeting time

This serves as notice that the December 16, 2014 Dearborn County Commissioner’s meeting time has been changed to 8:30 a.m.

These meeting are held at the
 Administration Building,
215 B West High Street,

Lawrenceburg, IN 47025

Tuesday, November 18, 2014

18 November 2014 Dearborn County Council Meeting Notes

18 November 2014 Dearborn County Council Meeting Notes

Present: Dennis Kraus. Sr., President, Dan Lansing, Liz Morris, Randy Lyness, Charlie Keyes, Ryan Brandt, and Bill Ullrich. 
Also present: Gayle Pennington, Auditor and Teresa Randall, County Administrator
All three commissioners were present at this meeting for the Annex presentation.

Council had an executive session preceding this meeting and certified that they only discussed items allowed under their executive session notice and there is no further action to be taken.

Baudendistel also said they have a fine schedule for Animal Control Resolution and it was approved to be signed. Previously it had been tabled from the last meeting. 

LAWRENCEBURG PUBLIC LIBRARY- Board appointment-Morris motioned to appoint Jerry Hacker. Approved.

SUPERIOR COURT II – Judge Sally Blankenship
Public defenders fees- $10,000 and 5,000 really essential to end of year. Approved $5,000 

Law books / general supplies- Copy paper, toner, and already purchase law books.$700 Approved.

Portable recording system- for the addition needed to add to the recording equipment in the county adm building when she holds court over here Approved $5150 to only be spent if needed.

PROSECUTOR – Aaron Negangard
Depositions- Needs no action $16,500 from Sept 4- Nov 6. They have supplemented out of seized money. Bringing this to Council’s attention so they are aware of the significant increase in deposit cost. Testing on blood for drinking and drug driving is now a significant cost also. Can’t use the state dept of toxicology so this goes to a private firm. He went in front of personnel committee and they gave favorable recommendation and Council will look at this. The position will be paid out of seized money. This is a person at the special crimes unit. He wants council to be aware of this as the seized money may not always be there. Council approved the position. 

Replacement training- several weeks ago so that a replacement for Charlie Ashley can trained before he leaves. It is for $1900 to give the person 2 weeks salary. This comes out of Fund 4943. Approved. Brandt said - Good Luck to Charlie.

Randall did the introductory statements. Eric Ratz the architect from DLZ was there to present. Scott Carnegie was also there. Maxwell and Allissa Pullman were also there. 
He said that a lot of the space needs work from 2004 committee were still valid. They tweaked, changed , and revised it. Space needs were run with different designs and working with Maxwell for project costs. 
Issues to Improve: security checkpoint with one point of entry. 
Superior Court II space needs
Separation of Public and Secure circulation
Develop a master plan for long term space needs
Improve space inefficiencies
Historic structure and 1980’s structure’s architecture
Building code issues including accessibility ADA compliant
Improve building systems- mechanicals, electrical and love cycle cost analysis
Acoustic isolation- conference rooms 
Use existing courthouse vacant spaces- not enough space there
Add a 4th floor to ADM Building
Relocate dept to another building or new building for that
Stand alone building
Expansiion with Greek revival entrance
Expansion with glass enclosed entrance
Ratz then debunked several of the options step by step.
Adding a  4th floor would give us 7000 sq ft. They had to look at the structural impacts and the air handlers on the roof that had to move. So many implications.
Dept off campus would decrease inefficiency - so not meeting that goal.
Stand alone building doesn’t meet the efficiency goal and security issues. 
So they settled on the building adding and connecting the buildings. 

Expansion with space for growth Option E
Option F reduces sq ft by 9,000 ft. Has a Greek revival facade. It loses a few parking spots.There is a grade difference between buildings He went into detail discussing the spaces and accommodations of Option F. The facade of this shows the entrance with tall columns mimicking the greek revival ones of the original courthouse. 
It also extends the cornice to the modern arm building to blend it in. They are staining brick to match the old style also. 
Option G Expansion with the Glass Entrance- which reduces price due to glass entrance. All else the same as F except for the glass atrium. This was the first option they had originally presented a few months back. This is a more modern architecture.

John Maxwell did the budget and project costs.
Option B- 2 million excluding system upgrades. ( adding 4th floor to adm)
Option D- 9 million
Option E-!2.7 million- 44,000 sq ft
Option F- 11.4 million - 36,000 sq ft
Option G- 11.2 million - 36,000 sq ft
Indiana limestone for entrance facade. 
the current adm building is 28,000 sq ft as a point of reference.

Council members asked questions about the space and design and prices. Maxwell said the costs include the fees already paid to bore and design etc. Lansing asked judges how the new video arraignment would affect their clutter and efficiencies and cut down on the traffic. Humphrey said the equipment wasn’t in there. Blankenship said that it would work on initial hearings but after that the defendant has to be present. humphrey said that Ohio County Court has video arraignment because they are in jail in Switzerland County. Families would still be in the courtroom. 
They answered questions regarding the glass safety, maintenance, and heating/cooling issues. They answered questions about parking space reduction, the soil being conducive for construction- and they did geo tech work. They answered questions about the floors and levels being different in the buildings. They have elevators at the half level landings. They also have a ramp. The parking analysis will be done on the whole campus. It was suggested to do a stand alone for just the courts and keep the general public away from the court proceedings. The argument was to try to keep the clerk, prosecutor, and courts would cost a lot. There are two old houses across the street that could be purchased and the land used for the stand alone. There were questions about the parking and the distance to the main entrance. Should the main entrance shift to face the jail? There were questions regarding the gambling revenue decreasing now. There was $250,000 fro preliminary design and yet right away had footers sited as if they knew where it was going. We also payed for surveyors but there are surveyors in this building. Randall said that the insurance company wanted outside surveyors to insulate from potential suits on survey problems in the building. [NOTE: Using that argument, why do we let the county highway dept do roads and bridges.] She said they did it to get a firmer price so they had a known site. There were questions about  the historical issues raised by the historic society. Maintenance issues on exterior were discussed.
Randall wanted some direction as to what the direction should be. Council did not want to decide a $12million project on an hour of presentation. She said the Commissioners were responsible for space here and they could decide the direction. It was also brought up that the Council has to decide the money and how to pay for it. Council said that at this time council has not even decided if they are going to fund it. The goal for tonight is information only. They will have another meeting in January. Presentation ended here at 8:20 PM


Slip / NRCS- this is a 75/25 grant for Johnson Fork- the 25% is in the budget. He just needs the 75% up front ($225,052.50) and it will be reimbursed to the county. Approved. 

CORONER – Steve Callahan
Part-time wages- $4500- approved
Drug testing-$3500- approved
Communications-cell phones- $300 approved
General fund got $4000 back from a refund for coroner from Ohio County so that offsets some of this.

SHERIFF- Mike Kreinhop
7 Items for discussion- $2033.04 on salary changes in his dept.- not additional money- just requiring approval as its a salary change. These two items ok.
Approval to fill a supervisors position for the balance of this year.
Asking to fill a jail position that no longer is a coordinator. (Casebolt’s spot) So lesser salary. This saves $9,000. Approved at budget.
Three new positions were not approved at budget.
Dave Wissman left in July so they picked from within to replace Wissmans supervisory spot. Still staff neutral.
The jist of all of this was trying to stay staff neutral and do what Council wants with salary approvals. 

AUDITOR – Gayle Pennington- read a letter from Judge Humphrey. Jury petit account is deficient. He wants to transfer from grand jury fund to cover this. Approved. 
Minutes from Sept 23 tabled as some hadn’t read theirs. Council signed off on the Oct 24 Budget adoption.  

COMMISSIONERS – Terri Randall 
IT Hardware- upgrade and make some immediate changes and Ramsey Nusibeh took over some other things in adm building. They are trying to replace one piece of hardware rather than 7 or 8 every few years. Ramsey has been working for close to 20 years on the courthouse and a few years in the sheriff dept also. 
Ramsey said they need to address the aging hardware. He has patched it. 
The email system is on one of the 8 servers. They want to upgrade it to Microsoft exchange. The current system is easy to hack. The current system downloads the emails to the individual computer. If the computer goes down the emails are lost. The new system syncs everything and a copy stays on the server. The wi fi used here in the adm bldg is not secure. Then people can use the wi fi with a separate band for them.The new system can block people out from certain areas and see individual usages too. Several licenses are one time expenses for about 5 years or so. This will match the courthouse system. Randall said the tech IT committee recommended this. The commissioners did not really weigh in. Council approved $60,000 for this. 

Legal services- Baudendistel needs about another $7000 for him and some other external counsel on some cases. Approved.

Randall - Landscaping in front of justice center and where the monument and flagpole is has been really bad and Eric Hartman pulled her over and said it was really bad and we need to do something. She insisted that the commissioners wanted this done. and that Hartman had approached Commissioners with it. ( Not at a public meeting though) She wants to use the Riverboat money left over from the Shumway Votaw Project. There is $13,000 left. $10,494.57 was the quote from Casey’s Outdoor Solutions. Kraus said it was good that she asked them rather than just sneaking around behind our backs. Sales tax will come off. Suggested to try Highway and Community Corrections for labor source.Some of Council was not in favor of this expense at all. Some wanted to see it cleaned up but wanted it to be it cut in cost. She is to get three quotes and come back in January.
Annex Presentation- done previously see above notes



Next meeting is 6 PM Jan 13th- different from the usual time. 
Gayle Pennington got Council approval to roll longevity into each paycheck instead of two lump sums twice a year. 
Meeting adjourned at 9:45 PM

Christine Brauer Mueller

Lawrenceburg Township

18 November 2014 Dearborn County Commissioners Meeting Notes

18 November 2014 Dearborn County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.
Executive session preceded this meeting. The commissioners certified that they only discussed what was allowed in executive session and no further action was taken.
Aurora Food Pantry Clearinghouse- Jerry Hacker- As of last month they serviced over 1000 families of Dearborn County. They have a place on George St in Aurora and the Zion Church in Aurora. They are asking for some of the surplus old kitchen equipment from the jail renovation of the kitchen. Baudendistel said if the aggregate value is less than $5000 it can be transferred by statute. He said the age of the equipment indicates the value is less than $5000. Hacker said the Community Corrections crew has been very helpful to the Clearinghouse. Baudendistel will draw something up and bring it back. Clearinghouse also serves school lunch program for kids to take home on Fridays for the weekend. Little asked for locations also as he does not have a computer to email it. 
Regional Sewer District- Steve Renihan- Request to approach Council-they want to do a project that needs Council funding costing $67,000 on Stateliness Rd for 20 homes and a business on Bond Rd ( Badinghaus) that would also hook on. Badinghaus has agreed to pay almost 25% of the project course up front. There are another 25-30 homes that may also hook on. The cost will  be $3,250 plus a $4000 grinder pump plus $500 lateral cost. So this would cost each homeowner about $9000. Baudendistel said this was brought up at Planning Commission when Badinghaus brought his rezone in. Renihan said the participation rate is over 50% without forcing them on. Some people have had trouble selling their home due to septic issues. Residents can fix system, do pump and haul, or hook up. Renihan said that the county is somewhat culpable for letting homes be built in some of these areas with no spot for a replacement septic tank and leach fields.Lynch congratulated him for leveraging the funds and commissioners voted to allow Renihan to approach Council for the funding. LMH will be treating the sewage.
Health Dept- Mary Calhoun- Reappointment of Mike Hankins and Allen Goodman for 2015-2018 Terri Randall handed this for Health Dept. as Mary couldn’t be here. Commissioners agreed to reappoint them effective January 1, 2015.
Grant to Rebind and Restore Birth and Death Books- This is a courtesy request from Health Dept. The records will have to leave the site in order to be restored. They are taking every precaution in their agreement with the company that is doing it to protect the records. 
Midwest Data 2015 Network and Systems Support Agreement- Randall said they are trying to get this on an annual basis now. It is a renewal of the one they previously setup. Baudendistel has reviewed it already. $95/hr with $495 max per day. $4500 annual support and $60/hr for virus removal. Commissioners approved the agreement.
SEI Regional Planning Commission- 2015 Appointment- Randall said Commissioners received a letter on this. They want to know which commission will be on the board for 2015. Little will continue to serve on it in 2015.
Right of Way Vacation Request – Debi Hornsby- McHenry handled this in her absence. It’s on SR 148 and Lynn Street. Commissioners TABLED it until she could be present.
Permit Bonding Requirements Ordinance- Baudendistel said this is under the Building Code. Up to $25,000 bond for residential builders as requested by the County Engineer for roadway repairs needed due to construction damage. This will take effect Jan 1, 2015. This would be handled through the building dept. They can increase the amount of the bond if the project warrants it. Little noted that the cost would be passed on to the customer really. [NOTE: Better than the taxpayers footing the bill.] Commissioners approved the ordnance.
ADMINISTRATOR: Teresa Randall- Additional Appropriation for Council for Legal Services- already approved at the last meeting
$218,000 was approved as a grant for the Blight removal program. this has been worked on by McCormack and Shelton from Planning Dept and Building Dept.There is a public meeting tomorrow at 2PM regarding these properties. There are 3 in the county and one in Moores Hill ($25,000) and a few in Aurora ($125,000) who have signed and executed a program partner agreement, Baudendistel has seen these already. Commissioners signed the agreements for the Aurora and Moores Hill partners. 
AUDITOR: Gayle Pennington- Minutes from Nov 5th were approved. The 2015 Payroll Schedule was tabled again as she found something to discuss with Council first before they approve it. Claims were approved.   
ATTORNEY: Andy Baudendistel - nothing more
COMMISSIONER COMMENTS- Little- everybody stay warm and have a Happy Thanksgiving
Lynch said the Veterans day program was really nice and well attended. He thanked the Veterans. He also commented on the elections and said there were no surprises there. He aid things are going well for us with our reps getting elected to influential spots in the legislature. He was glad Chip Perfect won and we kept that senate seat from our county. He congratulated the winners and thanked Phil Darling and others for running.
McHenry said that more and more things are being accomplished by Lauren Hill in raising awareness for childhood cancers etc.
LATE ARRIVAL INFORMATION- Todd Listerman- is still trying to locate the vacation of Old Holbrook Road owners. Baudendistel said that these people should go thru the process- not get commissioners to tip their hand as to which way they would go. 
Bill Black wanted them to approve the proclamation that this was Winter Weather Awareness Week. Commissioners approved and signed the proclamation. The proclamation listed all the times we have gotten federal assistance for bad weather in the winter. There is a link on the county website for seeing weather advisories. 
Black said that Hazmat has some positions open for their board. They are thinking of getting an alternate for Black also when he can’t be there. 
McHenry noted there was a truck rear ended during the snow removal. 
PUBLIC COMMENT- Phil Darling- Gobble Wobble 5 K race on Thanksgiving on Old Sawmill Rd at 9 AM for $25 to raise money by All Saints Church for the food pantries in the county. 
Lynch said the rapid notify was used twice recently by Bill Black and by Sheriff Dept.
Meeting adjourned at 6 PM
Christine Brauer Mueller


Monday, November 17, 2014

County Courthouse Annex Project to be Unveiled at Joint Council / Commissioners Meeting Nov 18

Tuesday Nov 18 at the end of their 6:30 PM Meeting, County Council is holding a joint meeting with County Commissioners to hear the presentation of plans for the Courthouse Annex Project. This is a public meeting held in the County Administration Building 3rd floor meeting room.

The preliminary projected cost of this annex is approaching $ 11 million. This number exceeds money left in the County Riverboat Revenue Savings account after the jail project is paid. 

Click the link below for further information from Register Publications Thursday Nov 14 paper.

Saturday, November 15, 2014

Collier Ridge Bridge Opened Nov 14

Collier Ridge Bridge Opened Nov 14th

The Dearborn County Commissioners are pleased to announce the reopening of Collier Ridge Road this morning.  County Bridge #55 on Collier Ridge Road over west fork of Tanners Creek has been closed since April 2010.  The County Commissioners want to thank the citizens of Dearborn County for their patience during the Collier Ridge Road closure.

The original bridge was constructed in 1920 and was a narrow one lane iron truss.  The original bridge had a 10 ton weight limit prior to the closure in 2010.  The original road approaches included 90 degree turns when entering and exiting the bridge.

The new structure is a concrete I-Beam bridge with 2 full width lanes and shoulders.  The new alignment provides smooth transitioning when exiting and entering the bridge.

The new bridge was constructed by Force Construction, Columbus Indiana at a cost of $1,183,000.00.  The funding for the new bridge was 80% Federal and 20% local dollars.

Todd Listerman, Transportation Engineer

Friday, November 14, 2014

AGENDA- Dearborn County Nov 18th Commissioners Meeting

 November 18, 2014
5:00 p.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana

EXECUTIVE SESSION – 4:30 p.m.; IC § 5-14-1.5-6.1(a)(1);(b)(2)(B)

I.          CALL TO ORDER


            1.  Aurora Food Pantry Clearing House – Jerry Hacker
            2.  Regional Sewer District, Request to Approach Council – Steve Renihan
            3.  Health Department – Mary Calhoun
                        1.  Mike Hankins & Allen Goodman - Re-appointment to BOH for 2015-2018
                        2.  Grant to Rebind & Restore Birth/Death Books

            4.  Midwest Data 2015 Network and Systems Support Agreement

            5.  Southeastern Indiana Regional Planning Commission (SIRPC) 2015 Appointment

            6.  Right-of-Way Vacation Request – Debi Hornsby

            7.  Permit Bonding Requirements Ordinance

V.         ADMINISTRATOR – Terri Randall
            1.  Additional Appropriation for Council – Legal Services

VI.        AUDITOR – Gayle Pennington
1.  Claims/Minutes
2.  2015 Payroll Schedule



XI.        ADJOURN

Thursday, November 13, 2014

County Commissioners Executive Session Nov 18 4:30PM


Executive Session

The Dearborn County Commissioners have called an executive session at 4:30 p.m. Tuesday, November 18, 2014 

This meeting will be held for the sole purpose of discussing pending litigation which is classified confidential by state and federal statutes
 IC 5-14-1.5-6.1(a) (1); (b) (2) (B) 

This meeting will take place at the Administration Building, 3rd Floor Commissioners Room, 215 B West High Street, Lawrenceburg, IN  47025.

County Council Executive Session Nov 18 6 PM


Executive Session

The Dearborn County Council has called an executive session at 6:00 p.m. Tuesday, November 18, 2014 

This meeting will be held for the sole purpose of discussing pending litigation which is classified confidential by state and federal statutes
 IC 5-14-1.5-6.1(a) (1); (b) (2) (B) 

This meeting will take place at the Administration Building, 3rd Floor Commissioners Room, 215 B West High Street, Lawrenceburg, IN  47025.

Wednesday, November 12, 2014

Commissioners present Annex Building Plans to Council at Nov 18th Meeting

The Dearborn County Commissioners will be in attendance at the County Council meeting on November 18th at 6:30 p.m. to participate in a joint presentation and discussion on solutions for the county courthouse space limitations.  This will be informational only and no funding decisions will be made during this session.
This notice was provided by Terri Randall, County Administrator. 

DC Redevelopment Meeting Cancelled for November

Per Economic Development Director, Terri Randall, the Dearborn County Redevelopment Meeting for Nov 13 has been cancelled.

AGENDA- Nov 18 Dearborn County Council Meeting

Tuesday, November 18, 2014
6:30 p.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana


II.             CALL TO ORDER

Board appointment

IV.           SUPERIOR COURT II – Judge Sally Blankenship
Public defenders fees
Law books / general supplies
Portable recording system

V.            PROSECUTOR – Aaron Negangard

VI.           COMMUNICATIONS – Charles Ashley
Replacement training

VII.          HIGHWAY DEPARTMENT –  Tim Greive
Slip / NRCS

VIII.         CORONER – Steve Callahan
Part-time wages
Drug testing

SHERIFF MIKE KREINHOP- 7 Items for discussion


IX. AUDITOR – Gayle Pennington

X.            COMMISSIONERS – Terri Randall
      IT Hardware
      Legal services
      Annex Presentation