AGENDA
DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING
January 4, 2011
7:00 p.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana
I. PLEDGE OF ALLEGIANCE
II. CALL TO ORDER
III. OLD BUSINESS
1. Maximus Consulting Services
2. Vacate portion of Happy Hollow Road
3. Vacate portion of Willoughby Road
4. HiTech contract renewal
IV. NEW BUSINESS
Reorganization meeting / Appointments
V. HIGHWAY DEPARTMENT- Todd Listerman
Updates
VI. AUDITOR – Gayle Pennington
Claims/Minutes
VII. ATTORNEY
VIII. COUNTY COORDINATOR – Bill Ewbank
IX. COMMISSIONER – Jeff Hughes
X. COMMISSIONER – Tom Orschell
XI. COMMISSIONER – Shane McHenry
XII. LATE ARRIVAL INFORMATION
XIII. PUBLIC COMMENT
XIV. ADJOURN
Wednesday, December 22, 2010
Tuesday, December 21, 2010
21 December 2010 Dearborn County Commissioners Meeting Notes
21 December 2010 Dearborn County Commissioners Meeting Notes
Present: Tom Orschell, and Jeff Hughes
Also present: Gayle Pennington, Auditor, Bill Ewbank, County Coordinator, and Jack Gay, Attorney.
ABSENT: Ralph Thompson. Jeff Hughes was acting chairman in Thompson’s absence.
OLD BUSINESS:
Tucker Development- Seldom Seen and Old Orchard – Ewbank reported that Tucker proposed a $10,000 payment and patching repair on deteriorated roads, 60 ton of blacktop, plus giving the ROW needed on Stateline and Jameson, and Salt Fork Roads. The properties were verified by the county as being owned by Tucker. Todd Listerman also recommended that this course be followed. Commissioners accepted this negotiated agreement for Seldom Seen. They will accept those roads once all this has been conveyed to the county. This does not affect Old Orchard.
Maximus Consulting Services- tabled again
Seig Associates- Vacate a portion of Happy Hollow Road for Dave Lykins. This was tabled until it could go through Planning and Zoning.
NEW BUSINESS:
Sheriff Lusby- Food bids were awarded. All three food bids were accepted so that they could competitively shop all three: Gordon foods, Ellenbee Leggett, and US Foods.
Lusby made it known that they have mattresses, sheets, and blankets from the jail are available to any organization that needs them. Otherwise they will go to a dumpster.
Nate Peterman, Hylant and Rich Laffoon, and Travelers- Property Insurance- Nate Peterson said this is the first renewal of the 3 year agreement that began last year. $416,000 last year was reduced to $380,000 plus for an 8% decrease. They increased property values 3% and also have the maritime endorsement for when EMA gets on the river. Travelers was not able to do all the endorsements needed. They also have to deny terrorism insurance as a formality. Commissioners renewed the insurance with the Hylant group. (without terrorism insurance)
Brett Dodd- RQAW – Update along with Mark Van Allen of RQAW. Mark went over stats on Community Corrections Analysis- Appendix D. total over the last 5 years went from 62 to 110. Primary participants are Class D felons and Class A misdemeanants. 15-20 in work release- limited by bed space. In home detention- shows steady growth- from 60 to 140 in last 5 years. Community service has remained somewhat flat- with 80-100 a year. Total number of Jail Work programs- 1 to 5 participants. The county is exercising potential alternatives to keep people out of jail. [NOTE: How long do people wait for trial? Is that population large?]
50-75 work release beds needed. Mark Van Allen thinks the county is taking advantage of the diversionary programs available. Hughes asked about sentencing guidelines changes from the state and also the ability to send prisoners back to the counties for incarceration.
Brett Dodd went over Appendix E on Staffing. This is a projection for 20 years from now to 2030. It suggests fairly steady growth. There are some ways to become staff neutral on this. Staffing is even more expensive than building perhaps in the long run. Put in housing pod for cameras etc rather than more staff for example. Cooks and patrol officers will increase as population of jail increases. Existing space is 65,000 sq feet and needed 90,000sq ft to fix deficiencies NOW. They came up with 110,085 sq ft total for 2030 needs. It suggests 224 beds in dorm style and 64 beds for work release. Work release is pretty much cost neutral. Those beds are paid for by the people in there. Sometimes old hotels are taken over as work release centers for a fraction of the cost of building a jail.
These drafts will change as we get to the design phase. We’re where we can get to a conceptual plan. He wants to meet with their advisory group again in January. Commissioners agreed to let them get together on this. Tom Orschell will be the Commissioner rep on this advisory committee. 28 jailers manage 216 inmates per Dodd. Updating the technology will help reduce staff. Patrol officers don’t have office – but does have some shared space for locker and training room. Both commissioners desire keeping staff and costs low. Ewbank will set up the advisory committee meeting.
Dennis Kraus, Jr. for Planning and Zoning Dept. - Proposed amendments to the Dearborn County Zoning Maps- Kraus explained how these new maps were made- condensing 8 parcel maps to digitized and colorized maps. Commissioners adopted and accepted the new maps. Hughes noted that there was a lot of green on there.
[NOTE: green is ag land and it currently also holds flood plain, steep hillsides, and wooded areas. This map consolidated all previous zone changes and annexations.]
Vacate ROW at the end of Willoughby Road – neighbors were there to be sure their easement was protected. It was as it was not on their section of the road. This is a section between Willoughys and Donaldsons and Goodpasters. They will also build a cul de sac for school bus turnaround. All the property owners on this 50 ft ROW have signed off on the plat. This is being done to settle a nearly 10 year old lawsuit with the county. This was advertised for a public hearing at this meeting. Commissioners tabled it for January 18th meeting. There will not be readvertised. Cerified letters have already been sent out.
Rob Seig- Snow mobile club- North Dearborn Ridgerunners- 25 year old club. They have been allowed in the past to cross SR 46 to access area by I-74. A conservation officer has been giving them some trouble. On State highways you can travel adjacent to them or cross at 90 degrees, but not ride on them as if you are traffic. You can operate on the shoulder or berm. Previously under Commissioner Mark Dole – this was allowed. He gave the commissioners a list of members. They also help during snow emergencies. Hughes thought this was a good idea and Bill Black of EMA will get an updated lest also. These snowmobiles can get basics and medications to people in snow emergencies. Commissioners can adopt an ordinance to allow this. Jack Gay will look at the state laws to see what might be needed. Ewbank said there were local roads that were restricted access and our ordinance also defers to state law on state highways. In declared emergencies, rules can be suspended if needed.
Frank Kramer- DCRSD- requested commissioners’ approval for the amendment to OKI Regional Water Quality Management Plan- wants commissioners to amend the 208 plan. The existing 208 plan deals with the municipalities and also High Ridge estates. It does not address the rural areas. OKI is working on this but it won’t be ready till summer to fall of 2011. Problem is the deal with West Harrison TIF area and the sewer deal with Harrison. There is a deal pending there for business. He has prepared a resolution and a letter for OKI to address this matter. This area is not in conflict with St. Leon. They want to have OKI be able to amend the 208 plan to have this area assigned to the DCRSD at their March 2011 meeting. Kramer read the resolution into the record. Kramer said no one else has this area assigned to them. Commissioners approved this and signed the resolution.
HIGHWAY DEPT- Todd Listerman gave a 5 -minute report:
He spoke with Mark McCormack regarding Hillsprings Court – a sub’n off Hillcrest off SR 48 and Rollander’s bond is expiring. They will no longer be able to complete it or renew the bond per Rollander Enterprises. Union Savings bank is involved. He is asking permission to draw on $24,670 bond so that the roads can be finished to county specs and accepted. Commissioners approved pulling the bond. Any funds not spent will be sent back to Union savings Bank.
INDOT has sent agreement in relation to the bridge inspections- United Consulting engineers will perform the work. INDOT asked to go ahead and sign the contracts and get them sent to them so that they can get started the dollar amount is unknown at this time. This agreement is for 2011 and 2013. This is required by federal mandate. We get reimbursed at 80/20. Commissioners signed the INDOT contract on bridge inspections.
AUDITOR- Gayle Pennington – Claims and minutes approved. There were 3 boxes of claims to go through. Gayle also presented the payroll and claims schedule for their review. McHenry was consulted and they will still use 1st and 3rd Tuesdays. They will keep day and night meetings as they currently have them. Hughes commented that he liked the streamlined way they do minutes now.
ATTORNEY- Jack Gay- Hoosier Square Contract for $669,000 executed by Mr. Crouch and also Dennis Kraus, Sr. (Council President) certifying that funds are available. Commissioners approved and signed the contract.
Votaw Building Contract for $350,000 owned by JJ Malcam Inc- they shifted some of the costs to the buyer (the county) but this is below appraised value. Commissioners approved and signed the contract. They also initialed all changes.
There will still be the Shumway building deal with Lawrenceburg for $1.00 at a future date.
Jack Gay relayed that Listerman has asked for condemnation proceedings on North Dearborn project. Knue and Reinhardt are the owners that have not been able to come to agreement with the county. Gay said these 2 very small parcels are needed. One is a postage stamp sized piece that lies in a creek bottom. The other claims his access is being affected. This is designed to protect the taxpayer- not paying too much- and the property owner by not paying too little. Condemnation proceedings will not delay this project of done appropriately. Early in the process the county gains the right to use the land- even if the lawsuit proceeds. Once the owners see they have to hire a lawyer, they usually accept the appraised value.
Listerman was asked if they’d exhausted every possible opportunity. Listerman said: 25x25 ft is one piece- or 1/12,000 of an acre. ( Reinhardt)
2nd owner wants the county to buy an additional 4-5 acres that they think they will not get their FUTURE use out of it for development. ( Knue)
Commissioners tabled this to go out and exhaust every opportunity. They will talk to the owners. They can’t pay more that appraised values. Orschell is going out to talk to one of them, as he knows them already. They don’t want to miss the timeline on this. Commissioners are adamant that they don’t want to do any condemnation.
COUNTY COORDINATOR- Bill Ewbank- Hi-Tech Contract renewal for administration building. Price is same as last year for $1105.00 Hughes wanted to have a task force to look at all IT firms to see who to accept. He put Pennington and Minzner on this task force.
Web mapping proposal- GIS- got down to 2 companies and each had presentations. They chose the Schneider Company out of INDY to host the project. They want to interrelate that with all depts. That get involved in property. Goal is to have a platform to have everyone access all property information in one place. They want permission to enter into contract negotiations. $49,665 for a 3 year period. The GIS has funds for the first year of that project. We will also see some licensing savings using them. We can also provide subscription based fees for heavy users. He is confident that this will be revenue neutral for the county. It will also open up more opportunity for county users. Commissioners gave permission to Ewbank to negotiate the contract with Schneider Corp.
Persons seeking deed and mortgage records can see that also- as a pay for download process. Ewbank and Glenn Wright discussed this. Docspop is the company that would do this. A lot of companies are doing this. They also have a fraud alert as a free service. People can get an email if someone accesses their property, if they sign up for this alert. Commissioners approved Ewbank negotiating with Docspop.
COMMISSIONERS:
Jeff Hughes- nothing
Tom Orschell- said that with all the discussion at the end of the last meeting he hadn’t been able to address Thompson’s last meeting. He appreciated Thompson’s service and wished him well in his new life. Also wished everyone a Merry Christmas. Hughes concurred with these statements.
PUBLIC COMMENT- none
Meeting adjourned at 11:05 AM
Christine Brauer Mueller
Lawrenceburg Township
Present: Tom Orschell, and Jeff Hughes
Also present: Gayle Pennington, Auditor, Bill Ewbank, County Coordinator, and Jack Gay, Attorney.
ABSENT: Ralph Thompson. Jeff Hughes was acting chairman in Thompson’s absence.
OLD BUSINESS:
Tucker Development- Seldom Seen and Old Orchard – Ewbank reported that Tucker proposed a $10,000 payment and patching repair on deteriorated roads, 60 ton of blacktop, plus giving the ROW needed on Stateline and Jameson, and Salt Fork Roads. The properties were verified by the county as being owned by Tucker. Todd Listerman also recommended that this course be followed. Commissioners accepted this negotiated agreement for Seldom Seen. They will accept those roads once all this has been conveyed to the county. This does not affect Old Orchard.
Maximus Consulting Services- tabled again
Seig Associates- Vacate a portion of Happy Hollow Road for Dave Lykins. This was tabled until it could go through Planning and Zoning.
NEW BUSINESS:
Sheriff Lusby- Food bids were awarded. All three food bids were accepted so that they could competitively shop all three: Gordon foods, Ellenbee Leggett, and US Foods.
Lusby made it known that they have mattresses, sheets, and blankets from the jail are available to any organization that needs them. Otherwise they will go to a dumpster.
Nate Peterman, Hylant and Rich Laffoon, and Travelers- Property Insurance- Nate Peterson said this is the first renewal of the 3 year agreement that began last year. $416,000 last year was reduced to $380,000 plus for an 8% decrease. They increased property values 3% and also have the maritime endorsement for when EMA gets on the river. Travelers was not able to do all the endorsements needed. They also have to deny terrorism insurance as a formality. Commissioners renewed the insurance with the Hylant group. (without terrorism insurance)
Brett Dodd- RQAW – Update along with Mark Van Allen of RQAW. Mark went over stats on Community Corrections Analysis- Appendix D. total over the last 5 years went from 62 to 110. Primary participants are Class D felons and Class A misdemeanants. 15-20 in work release- limited by bed space. In home detention- shows steady growth- from 60 to 140 in last 5 years. Community service has remained somewhat flat- with 80-100 a year. Total number of Jail Work programs- 1 to 5 participants. The county is exercising potential alternatives to keep people out of jail. [NOTE: How long do people wait for trial? Is that population large?]
50-75 work release beds needed. Mark Van Allen thinks the county is taking advantage of the diversionary programs available. Hughes asked about sentencing guidelines changes from the state and also the ability to send prisoners back to the counties for incarceration.
Brett Dodd went over Appendix E on Staffing. This is a projection for 20 years from now to 2030. It suggests fairly steady growth. There are some ways to become staff neutral on this. Staffing is even more expensive than building perhaps in the long run. Put in housing pod for cameras etc rather than more staff for example. Cooks and patrol officers will increase as population of jail increases. Existing space is 65,000 sq feet and needed 90,000sq ft to fix deficiencies NOW. They came up with 110,085 sq ft total for 2030 needs. It suggests 224 beds in dorm style and 64 beds for work release. Work release is pretty much cost neutral. Those beds are paid for by the people in there. Sometimes old hotels are taken over as work release centers for a fraction of the cost of building a jail.
These drafts will change as we get to the design phase. We’re where we can get to a conceptual plan. He wants to meet with their advisory group again in January. Commissioners agreed to let them get together on this. Tom Orschell will be the Commissioner rep on this advisory committee. 28 jailers manage 216 inmates per Dodd. Updating the technology will help reduce staff. Patrol officers don’t have office – but does have some shared space for locker and training room. Both commissioners desire keeping staff and costs low. Ewbank will set up the advisory committee meeting.
Dennis Kraus, Jr. for Planning and Zoning Dept. - Proposed amendments to the Dearborn County Zoning Maps- Kraus explained how these new maps were made- condensing 8 parcel maps to digitized and colorized maps. Commissioners adopted and accepted the new maps. Hughes noted that there was a lot of green on there.
[NOTE: green is ag land and it currently also holds flood plain, steep hillsides, and wooded areas. This map consolidated all previous zone changes and annexations.]
Vacate ROW at the end of Willoughby Road – neighbors were there to be sure their easement was protected. It was as it was not on their section of the road. This is a section between Willoughys and Donaldsons and Goodpasters. They will also build a cul de sac for school bus turnaround. All the property owners on this 50 ft ROW have signed off on the plat. This is being done to settle a nearly 10 year old lawsuit with the county. This was advertised for a public hearing at this meeting. Commissioners tabled it for January 18th meeting. There will not be readvertised. Cerified letters have already been sent out.
Rob Seig- Snow mobile club- North Dearborn Ridgerunners- 25 year old club. They have been allowed in the past to cross SR 46 to access area by I-74. A conservation officer has been giving them some trouble. On State highways you can travel adjacent to them or cross at 90 degrees, but not ride on them as if you are traffic. You can operate on the shoulder or berm. Previously under Commissioner Mark Dole – this was allowed. He gave the commissioners a list of members. They also help during snow emergencies. Hughes thought this was a good idea and Bill Black of EMA will get an updated lest also. These snowmobiles can get basics and medications to people in snow emergencies. Commissioners can adopt an ordinance to allow this. Jack Gay will look at the state laws to see what might be needed. Ewbank said there were local roads that were restricted access and our ordinance also defers to state law on state highways. In declared emergencies, rules can be suspended if needed.
Frank Kramer- DCRSD- requested commissioners’ approval for the amendment to OKI Regional Water Quality Management Plan- wants commissioners to amend the 208 plan. The existing 208 plan deals with the municipalities and also High Ridge estates. It does not address the rural areas. OKI is working on this but it won’t be ready till summer to fall of 2011. Problem is the deal with West Harrison TIF area and the sewer deal with Harrison. There is a deal pending there for business. He has prepared a resolution and a letter for OKI to address this matter. This area is not in conflict with St. Leon. They want to have OKI be able to amend the 208 plan to have this area assigned to the DCRSD at their March 2011 meeting. Kramer read the resolution into the record. Kramer said no one else has this area assigned to them. Commissioners approved this and signed the resolution.
HIGHWAY DEPT- Todd Listerman gave a 5 -minute report:
He spoke with Mark McCormack regarding Hillsprings Court – a sub’n off Hillcrest off SR 48 and Rollander’s bond is expiring. They will no longer be able to complete it or renew the bond per Rollander Enterprises. Union Savings bank is involved. He is asking permission to draw on $24,670 bond so that the roads can be finished to county specs and accepted. Commissioners approved pulling the bond. Any funds not spent will be sent back to Union savings Bank.
INDOT has sent agreement in relation to the bridge inspections- United Consulting engineers will perform the work. INDOT asked to go ahead and sign the contracts and get them sent to them so that they can get started the dollar amount is unknown at this time. This agreement is for 2011 and 2013. This is required by federal mandate. We get reimbursed at 80/20. Commissioners signed the INDOT contract on bridge inspections.
AUDITOR- Gayle Pennington – Claims and minutes approved. There were 3 boxes of claims to go through. Gayle also presented the payroll and claims schedule for their review. McHenry was consulted and they will still use 1st and 3rd Tuesdays. They will keep day and night meetings as they currently have them. Hughes commented that he liked the streamlined way they do minutes now.
ATTORNEY- Jack Gay- Hoosier Square Contract for $669,000 executed by Mr. Crouch and also Dennis Kraus, Sr. (Council President) certifying that funds are available. Commissioners approved and signed the contract.
Votaw Building Contract for $350,000 owned by JJ Malcam Inc- they shifted some of the costs to the buyer (the county) but this is below appraised value. Commissioners approved and signed the contract. They also initialed all changes.
There will still be the Shumway building deal with Lawrenceburg for $1.00 at a future date.
Jack Gay relayed that Listerman has asked for condemnation proceedings on North Dearborn project. Knue and Reinhardt are the owners that have not been able to come to agreement with the county. Gay said these 2 very small parcels are needed. One is a postage stamp sized piece that lies in a creek bottom. The other claims his access is being affected. This is designed to protect the taxpayer- not paying too much- and the property owner by not paying too little. Condemnation proceedings will not delay this project of done appropriately. Early in the process the county gains the right to use the land- even if the lawsuit proceeds. Once the owners see they have to hire a lawyer, they usually accept the appraised value.
Listerman was asked if they’d exhausted every possible opportunity. Listerman said: 25x25 ft is one piece- or 1/12,000 of an acre. ( Reinhardt)
2nd owner wants the county to buy an additional 4-5 acres that they think they will not get their FUTURE use out of it for development. ( Knue)
Commissioners tabled this to go out and exhaust every opportunity. They will talk to the owners. They can’t pay more that appraised values. Orschell is going out to talk to one of them, as he knows them already. They don’t want to miss the timeline on this. Commissioners are adamant that they don’t want to do any condemnation.
COUNTY COORDINATOR- Bill Ewbank- Hi-Tech Contract renewal for administration building. Price is same as last year for $1105.00 Hughes wanted to have a task force to look at all IT firms to see who to accept. He put Pennington and Minzner on this task force.
Web mapping proposal- GIS- got down to 2 companies and each had presentations. They chose the Schneider Company out of INDY to host the project. They want to interrelate that with all depts. That get involved in property. Goal is to have a platform to have everyone access all property information in one place. They want permission to enter into contract negotiations. $49,665 for a 3 year period. The GIS has funds for the first year of that project. We will also see some licensing savings using them. We can also provide subscription based fees for heavy users. He is confident that this will be revenue neutral for the county. It will also open up more opportunity for county users. Commissioners gave permission to Ewbank to negotiate the contract with Schneider Corp.
Persons seeking deed and mortgage records can see that also- as a pay for download process. Ewbank and Glenn Wright discussed this. Docspop is the company that would do this. A lot of companies are doing this. They also have a fraud alert as a free service. People can get an email if someone accesses their property, if they sign up for this alert. Commissioners approved Ewbank negotiating with Docspop.
COMMISSIONERS:
Jeff Hughes- nothing
Tom Orschell- said that with all the discussion at the end of the last meeting he hadn’t been able to address Thompson’s last meeting. He appreciated Thompson’s service and wished him well in his new life. Also wished everyone a Merry Christmas. Hughes concurred with these statements.
PUBLIC COMMENT- none
Meeting adjourned at 11:05 AM
Christine Brauer Mueller
Lawrenceburg Township
Thursday, December 16, 2010
Agenda for Dec 21st Commissioners Meeting
AGENDA
DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING
December 21, 2010
9:00 a.m.
City of Lawrenceburg
Administration Building
230 Walnut Street, Lawrenceburg, Indiana
I. PLEDGE OF ALLEGIANCE
II. CALL TO ORDER
III. OLD BUSINESS
1. Tucker Development – Seldom Seen I, II & III/ Old Orchard (continued tabled)
2. Maximus Consulting Services
3. Seig Associates - Vacate portion of Happy Hollow Road
IV. NEW BUSINESS
1. Sheriff Lusby - Award of food bids
2. Nate Peterman/Hylant & Rich Laffoon/Travelers
Property Insurance
3. Brett Dodd, RQAW - Update
4. Dennis Kraus, Jr. - (for) Planning/Zoning
Vacate right-of-way at end of Willoughby Rd.
Proposed amendments to DC Zoning Maps
5. Rob Seig - Snow Mobile Club
6. Frank Kramer - DCRSD
Request Commissioner’s approval for amendment to OKI Regional Water Quality Management Plan
V. HIGHWAY DEPARTMENT- Todd Listerman
Updates
VI. AUDITOR – Gayle Pennington
Claims/Minutes
VII. ATTORNEY
1. Hoosier Square Contract
2. Votaw Contract
VIII. COUNTY COORDINATOR – Bill Ewbank
1. HiTech Contract renewal
2. Web mapping proposal
IX. COMMISSIONER – Jeff Hughes
X. COMMISSIONER – Tom Orschell
XI. COMMISSIONER – Ralph Thompson, Jr.
XII. LATE ARRIVAL INFORMATION
XIII. PUBLIC COMMENT
XIV. ADJOURN
DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING
December 21, 2010
9:00 a.m.
City of Lawrenceburg
Administration Building
230 Walnut Street, Lawrenceburg, Indiana
I. PLEDGE OF ALLEGIANCE
II. CALL TO ORDER
III. OLD BUSINESS
1. Tucker Development – Seldom Seen I, II & III/ Old Orchard (continued tabled)
2. Maximus Consulting Services
3. Seig Associates - Vacate portion of Happy Hollow Road
IV. NEW BUSINESS
1. Sheriff Lusby - Award of food bids
2. Nate Peterman/Hylant & Rich Laffoon/Travelers
Property Insurance
3. Brett Dodd, RQAW - Update
4. Dennis Kraus, Jr. - (for) Planning/Zoning
Vacate right-of-way at end of Willoughby Rd.
Proposed amendments to DC Zoning Maps
5. Rob Seig - Snow Mobile Club
6. Frank Kramer - DCRSD
Request Commissioner’s approval for amendment to OKI Regional Water Quality Management Plan
V. HIGHWAY DEPARTMENT- Todd Listerman
Updates
VI. AUDITOR – Gayle Pennington
Claims/Minutes
VII. ATTORNEY
1. Hoosier Square Contract
2. Votaw Contract
VIII. COUNTY COORDINATOR – Bill Ewbank
1. HiTech Contract renewal
2. Web mapping proposal
IX. COMMISSIONER – Jeff Hughes
X. COMMISSIONER – Tom Orschell
XI. COMMISSIONER – Ralph Thompson, Jr.
XII. LATE ARRIVAL INFORMATION
XIII. PUBLIC COMMENT
XIV. ADJOURN
Wednesday, December 08, 2010
7 December 2010 Dearborn County Commissioners Meeting Notes
7 December 2010 Dearborn County Commissioners Meeting Notes
Present: Ralph Thompson, President, Tom Orschell, and Jeff Hughes
Also present: Gayle Pennington, Auditor, Bill Ewbank, County Coordinator, and Jack Gay, Attorney.
Commissioners began with a moment of silence commemorating Pearl Harbor day.
OLD BUSINESS:
Tucker Development- Seldom Seen and Old Orchard- continued tabled
Maximus Consulting Services- continued tabled at Hughes’s request
Langley Heights-Jack Gay said ordinance should have included all those streets that were included in Tom Orschell’s motion- Chambers, Gibson, and Cobb. He rechecked the minutes and the ordinance vacating the streets can be signed as is. Hughes said there were people who wanted to speak to that. Commissioners agreed to allow it.
John Hoskins spoke and asked about York Avenue- especially the western part of York. There has been an issue with garbage not being picked up for a month- due to a person claiming he owns the property. Thompson said Bill Ewbank sent a letter to the garbage companies advising them of the ROW still being in county hands and the garbage can be picked up. Gay concurred.
Traffic Control Device Ordinance- public notice has been given regarding all the signage and traffic signals per IC 9-21 so this ordinance can be signed now. Thompson read the ordinance into the record. Manual of uniform traffic control devices was included as part of this. Effective upon posting of any sign or signal. Violations are a class C infraction. Commissioners approved and signed the ordinance.
NEW BUSINESS:
Brett Dodd RQAW- Jail statistical data appendix C presentation- This affects sentencing and length of stay. Inmate capacity determination was analyzed. Found some anomalies and trends that are not typically seen. They spent some time talking with jail personnel to clarify. Mark- his “jail expert” spoke about general demographics of community. 94% of people are still in house they own. This is a stable community. 2010 population is a little over 50,000. Kelley Business School of IU gave projections of population that shows a plateau around 2035 to about 8.4% growth. This would change if perhaps a large industry came in.
Dearborn County arrest trends show 600 felony arrests in 2005 and by 2010 had a 150% increase in felony arrests. These felonies take longer to prosecute. Misdemeanors are decreasing in the county. 2000 misdemeanors in 2005 and down to 1350 in 2010. Annual jail bookings show a drop of about 200 from 2005-2010.
Average length of stay from 2005 (40 days) to over 50 days in 2009, but dropped back a bit in 2010. The second district court added in 2006 did not shorten this length of stay number.
Average daily population can fluctuate significantly even in a day. Average daily population tracked along with the capacity until 2009-2010. People are considered innocent until proven guilty- and some in there are technically innocent and are protected under 8th amendment. Try to separate the populations based on security risks etc. Want about 15% of jail empty so that the sheriff can do this without shifting entire housing blocks. “If you don’t have any empty beds you are crowded.”
Inmate composition- 60%- now 50% misdemeanants. Felons went from 20% to about 32%. Felons get moved and there are other diversions for road crews and work release etc. Male to female ratios pretty much constant over time.
Projected needs were done using a logarithmic progression. Need to add about 175 beds to current capacity. Today we actually need 85 beds to meet current needs. 250 beds is the upper limit of beds possibly needed for the future. [NOTE: It was unclear how they got from 175 to 250 bed estimate.] Current facility is in compliance with state in every way except for capacity and the discontinuation of the GED program due to finances. [NOTE: If we want to prevent reincarceration, why would we discontinue GED program? High school diplomas are needed for most jobs!]
Projections are based only on what is occurring in the jail itself and not population trends. Rumors are out there that say C and D felonies ( lower grade ones) may be coming back to the county. Sentencing guidelines could affect this too.
Commissioners took the information under advisement. RQAW will be back at the next meeting with more information.
Bill Black- EMA- ratify lifting burn ban and grant signatures- Burn Ban was cancelled on Nov 24th and commissioners ratified this and signed it.
Black also presented 2010 Grant for $3750 for equipment for a damage assessment team- computers, cameras, and GPS. Money cannot be spent until signed and back to the state. “Management Performance Grant subgrant agreement” was signed.
Black turned in his resignation from district as manager and $1.7 milliion has gone thru when the county was the agent,. Another county will be selected now.
Seig Associates- vacate portion of Happy Hollow Road- not addressed because the proper notice and procedures haven’t been followed per Jack Gay.
Employee Policy Manual Acceptance- Committee has forwarded this for approval. Thompson read the statement accepting it into the record. Commissioner Thompson, Maynard Barrett from Council and several office holders and staff served on the community. Commissioners approved and accepted the policy manual.
HIGHWAY DEPT- Todd Listerman gave a 15-minute report:
Supplemental inspection agreement for Bridge 15- Bells Branch with DLZ Engineers. Project took longer and so the inspections took longer. Contract extended to cost $95,799.04 as the not to exceed amount which is approx. $24K increase. Commissioners approved.
Holt road Bridge 219 contract bids opened last week. Lowest of 6 bids- McAllister Excavating out of Patriot for 196,838.25. Hope to have this open by early summer 2011.
Bridge 24 Cold Springs Road to Howard Barth and Associates Greensburg was approved last meeting and the contract was signed tonight.
Ordinance discussed restricting vehicular traffic on Kaiser road due to sharp curves by bridge #61 on it. They have an ordinance saying the max 40 ft for single and 45 ft combination vehicle. Infractions to cost $1000 max. Approved and signed.
Materials bids all came in on fuel, asphalt, aggregates, etc. he asked to accept any and all bids to find suitable sources and trucking locations.. Approved.
School warning flashers FUNDING for Sunman Dearborn schools on county roads were approved. They will now select a design consultant.
Last week lost 2 highway workers. He wants to approach Council to fill these. He also needs to fill the lower classified staff spot to get the data for signage etc done by 2013. Hughes has no problem filling two laborers but no new office staff. Orschell said he wants to give permission to go to Council to fill all 3 positions. Approved with Hughes voting Nay.
AUDITOR – Gayle Pennington- minutes and claims approved.
ATTORNEY- Jack Gay- prepared the agreement for Hoosier Square purchase
and there are time constraints for the seller. To address this in a special meeting very shortly after Council meets on the 14th to approve funding.
Gay also presented the bonding and financial guarantees ordinance for Article 4 and 7 of the Subdivision ordinance. Commissioners approved and signed it.
COUNTY COORDINATOR- Bill Ewbank- nothing
COMMISSIONERS:
Jeff Hughes- Collier Ridge Bridge Alternative- talked to American Structurepoint and wanted the commissioners to look at all options. Hughes wants them to take a road trip and look at bridges that E&H have designed in other counties. They and American Structurepoint are both here tonight.
Chris Ott with American Structurepoint -who submitted the winning proposal for the bridge said that if you want to use federal funding there are procedures you have to go thru. He detailed the permits needed as well. You also have to have an open bid process and you will have to have engineer stamped plans even if you don’t use federal money. Hughes wanted to have Ott evaluate leaving the bridge where it is at. Ott said the footprint of the bridge gets longer when you replace it where it is. If commissioners want to accept liability of doing something that is not according to accepted bridge standards, the state might allow that. He seemed concerned with the geometry of the bridge as is. Try to stay out of RR ROW to keep from having a long project. 18 months to design with fed dollars and local money- 8-10 months design. In the fed project land can be bought after environmental documentation is approved. There is also another bridge out there that is deficient that will need to be replaced. [NOTE: The current abutments are apparently not wide enough to accommodate a redone bridge structure there.]
Orschell willing to take road trip but is VERY uncomfortable with the liability of using local money and by-passing state bridge standards. Orschell and Thompson favored the federal money as it is less of local money used than the local option that estimates $738,000.
Marty Hon spoke trying to pitch their E&H bridge option. [NOTE: Hon is the local sales rep for E&H- he is also a TWICE former county highway superintendent and former local Republican party chairman.] Thompson and Orschell said an engineer has to study it first. [NOTE: This would increase costs again- there have been several engineers looking at this situation- both formally and informally at the repeated requests of the residents there.] The Public can speak under public comment.
Ralph Thompson signed Lifetime Housing documents for Cochran St and Dietrich Crescent Dr in Greendale with Commissioners approval.
PUBLIC COMMENT- Cathy Albert- Collier Ridge- said Commissioners are to make best decisions for the county- but they are also to listen to the wishes of the residents. She stressed that Orschell is their commissioner but does not agree with the residents. No one is talking about eminent domain. And she says that will take a long time. Why is there no interest in looking in to E&H’s version? Also have a letter from Jim Barker saying that he thought the piers looked good. Barker is an expert on historic bridges. She mentioned taking 8 years to get the project done federally. The current bridge functioned beautifully for 90 years. Why are we not considering keeping it where it is. She accused Tom Orschell of being closed minded. Orschell told her that Barker told her he wouldn’t recommend doing it. She said that we didn’t bring him up again after that. ( and yet she just did) She said- listen to the residents- it’s our money, our road, and you should listen to us. She asked the people in the room who do not want the bridge to be moved to raise their hands. Most hands went up.
Orshell said he wants to listen to what the engineers recommend. Cathy Albert left the podium stating that Hughes is the only one who agrees and is trying to help them. [Note: Hughes wants to look at options- he said he was willing to check out E&H’s other bridges. It might have been more expedient for him to have done that PRIOR to bringing this to the meeting.]
Gary Collins- no one yet has thanked the residents for their work on this. SD Schools is costing $21,000 for extra bus gas on detour of this road. If it takes 5 years, that’s over $100,000. [NOTE: Commissioners estimated 3 years.] He also said their detour on Kaiser has a sharp bend by a bridge there and they are eliminating trucks form that road. Why spend all this money on Collier Ridge Bridge when Kaiser needs one too. [NOTE: Why not fix Collier Ridge so it is NOT like Kaiser? He objects to Kaiser’s sharp bridge access, and yet wants to keep one on Collier Ridge?] Using county money for this bridge can circumvent a 3-5 year delay. Bridge 54 does not have to be replaced now. Not as critical. Is there any way to have an engineering firm see if those bridge abutments will hold the load as needed? [NOTE: Commissioners informed me after the meeting that these abutments are too small for a redone bridge. I’m not sure why they did not state that at the meeting itself, other than that the presentation got contentious in tone and perhaps they chose to say nothing rather than reargue their decision.] If they won’t- well then we are off the books on this. He said these are Indiana limestone- they have stood the test of time- same as the ones under the suspension bridge in Cincinnati. Take a look at this and see if this is even a possibility. No one is complaining about the alignment. We could straighten out the approach a little bit. If you want us to go away- then take the steps to investigate this. This would save magnificent trees and also not have to take property.
Commissioners did not comment other than to thank them for their comments.
Meeting adjourned at 9:05 PM
Christine Brauer Mueller
Lawrenceburg Township
Present: Ralph Thompson, President, Tom Orschell, and Jeff Hughes
Also present: Gayle Pennington, Auditor, Bill Ewbank, County Coordinator, and Jack Gay, Attorney.
Commissioners began with a moment of silence commemorating Pearl Harbor day.
OLD BUSINESS:
Tucker Development- Seldom Seen and Old Orchard- continued tabled
Maximus Consulting Services- continued tabled at Hughes’s request
Langley Heights-Jack Gay said ordinance should have included all those streets that were included in Tom Orschell’s motion- Chambers, Gibson, and Cobb. He rechecked the minutes and the ordinance vacating the streets can be signed as is. Hughes said there were people who wanted to speak to that. Commissioners agreed to allow it.
John Hoskins spoke and asked about York Avenue- especially the western part of York. There has been an issue with garbage not being picked up for a month- due to a person claiming he owns the property. Thompson said Bill Ewbank sent a letter to the garbage companies advising them of the ROW still being in county hands and the garbage can be picked up. Gay concurred.
Traffic Control Device Ordinance- public notice has been given regarding all the signage and traffic signals per IC 9-21 so this ordinance can be signed now. Thompson read the ordinance into the record. Manual of uniform traffic control devices was included as part of this. Effective upon posting of any sign or signal. Violations are a class C infraction. Commissioners approved and signed the ordinance.
NEW BUSINESS:
Brett Dodd RQAW- Jail statistical data appendix C presentation- This affects sentencing and length of stay. Inmate capacity determination was analyzed. Found some anomalies and trends that are not typically seen. They spent some time talking with jail personnel to clarify. Mark- his “jail expert” spoke about general demographics of community. 94% of people are still in house they own. This is a stable community. 2010 population is a little over 50,000. Kelley Business School of IU gave projections of population that shows a plateau around 2035 to about 8.4% growth. This would change if perhaps a large industry came in.
Dearborn County arrest trends show 600 felony arrests in 2005 and by 2010 had a 150% increase in felony arrests. These felonies take longer to prosecute. Misdemeanors are decreasing in the county. 2000 misdemeanors in 2005 and down to 1350 in 2010. Annual jail bookings show a drop of about 200 from 2005-2010.
Average length of stay from 2005 (40 days) to over 50 days in 2009, but dropped back a bit in 2010. The second district court added in 2006 did not shorten this length of stay number.
Average daily population can fluctuate significantly even in a day. Average daily population tracked along with the capacity until 2009-2010. People are considered innocent until proven guilty- and some in there are technically innocent and are protected under 8th amendment. Try to separate the populations based on security risks etc. Want about 15% of jail empty so that the sheriff can do this without shifting entire housing blocks. “If you don’t have any empty beds you are crowded.”
Inmate composition- 60%- now 50% misdemeanants. Felons went from 20% to about 32%. Felons get moved and there are other diversions for road crews and work release etc. Male to female ratios pretty much constant over time.
Projected needs were done using a logarithmic progression. Need to add about 175 beds to current capacity. Today we actually need 85 beds to meet current needs. 250 beds is the upper limit of beds possibly needed for the future. [NOTE: It was unclear how they got from 175 to 250 bed estimate.] Current facility is in compliance with state in every way except for capacity and the discontinuation of the GED program due to finances. [NOTE: If we want to prevent reincarceration, why would we discontinue GED program? High school diplomas are needed for most jobs!]
Projections are based only on what is occurring in the jail itself and not population trends. Rumors are out there that say C and D felonies ( lower grade ones) may be coming back to the county. Sentencing guidelines could affect this too.
Commissioners took the information under advisement. RQAW will be back at the next meeting with more information.
Bill Black- EMA- ratify lifting burn ban and grant signatures- Burn Ban was cancelled on Nov 24th and commissioners ratified this and signed it.
Black also presented 2010 Grant for $3750 for equipment for a damage assessment team- computers, cameras, and GPS. Money cannot be spent until signed and back to the state. “Management Performance Grant subgrant agreement” was signed.
Black turned in his resignation from district as manager and $1.7 milliion has gone thru when the county was the agent,. Another county will be selected now.
Seig Associates- vacate portion of Happy Hollow Road- not addressed because the proper notice and procedures haven’t been followed per Jack Gay.
Employee Policy Manual Acceptance- Committee has forwarded this for approval. Thompson read the statement accepting it into the record. Commissioner Thompson, Maynard Barrett from Council and several office holders and staff served on the community. Commissioners approved and accepted the policy manual.
HIGHWAY DEPT- Todd Listerman gave a 15-minute report:
Supplemental inspection agreement for Bridge 15- Bells Branch with DLZ Engineers. Project took longer and so the inspections took longer. Contract extended to cost $95,799.04 as the not to exceed amount which is approx. $24K increase. Commissioners approved.
Holt road Bridge 219 contract bids opened last week. Lowest of 6 bids- McAllister Excavating out of Patriot for 196,838.25. Hope to have this open by early summer 2011.
Bridge 24 Cold Springs Road to Howard Barth and Associates Greensburg was approved last meeting and the contract was signed tonight.
Ordinance discussed restricting vehicular traffic on Kaiser road due to sharp curves by bridge #61 on it. They have an ordinance saying the max 40 ft for single and 45 ft combination vehicle. Infractions to cost $1000 max. Approved and signed.
Materials bids all came in on fuel, asphalt, aggregates, etc. he asked to accept any and all bids to find suitable sources and trucking locations.. Approved.
School warning flashers FUNDING for Sunman Dearborn schools on county roads were approved. They will now select a design consultant.
Last week lost 2 highway workers. He wants to approach Council to fill these. He also needs to fill the lower classified staff spot to get the data for signage etc done by 2013. Hughes has no problem filling two laborers but no new office staff. Orschell said he wants to give permission to go to Council to fill all 3 positions. Approved with Hughes voting Nay.
AUDITOR – Gayle Pennington- minutes and claims approved.
ATTORNEY- Jack Gay- prepared the agreement for Hoosier Square purchase
and there are time constraints for the seller. To address this in a special meeting very shortly after Council meets on the 14th to approve funding.
Gay also presented the bonding and financial guarantees ordinance for Article 4 and 7 of the Subdivision ordinance. Commissioners approved and signed it.
COUNTY COORDINATOR- Bill Ewbank- nothing
COMMISSIONERS:
Jeff Hughes- Collier Ridge Bridge Alternative- talked to American Structurepoint and wanted the commissioners to look at all options. Hughes wants them to take a road trip and look at bridges that E&H have designed in other counties. They and American Structurepoint are both here tonight.
Chris Ott with American Structurepoint -who submitted the winning proposal for the bridge said that if you want to use federal funding there are procedures you have to go thru. He detailed the permits needed as well. You also have to have an open bid process and you will have to have engineer stamped plans even if you don’t use federal money. Hughes wanted to have Ott evaluate leaving the bridge where it is at. Ott said the footprint of the bridge gets longer when you replace it where it is. If commissioners want to accept liability of doing something that is not according to accepted bridge standards, the state might allow that. He seemed concerned with the geometry of the bridge as is. Try to stay out of RR ROW to keep from having a long project. 18 months to design with fed dollars and local money- 8-10 months design. In the fed project land can be bought after environmental documentation is approved. There is also another bridge out there that is deficient that will need to be replaced. [NOTE: The current abutments are apparently not wide enough to accommodate a redone bridge structure there.]
Orschell willing to take road trip but is VERY uncomfortable with the liability of using local money and by-passing state bridge standards. Orschell and Thompson favored the federal money as it is less of local money used than the local option that estimates $738,000.
Marty Hon spoke trying to pitch their E&H bridge option. [NOTE: Hon is the local sales rep for E&H- he is also a TWICE former county highway superintendent and former local Republican party chairman.] Thompson and Orschell said an engineer has to study it first. [NOTE: This would increase costs again- there have been several engineers looking at this situation- both formally and informally at the repeated requests of the residents there.] The Public can speak under public comment.
Ralph Thompson signed Lifetime Housing documents for Cochran St and Dietrich Crescent Dr in Greendale with Commissioners approval.
PUBLIC COMMENT- Cathy Albert- Collier Ridge- said Commissioners are to make best decisions for the county- but they are also to listen to the wishes of the residents. She stressed that Orschell is their commissioner but does not agree with the residents. No one is talking about eminent domain. And she says that will take a long time. Why is there no interest in looking in to E&H’s version? Also have a letter from Jim Barker saying that he thought the piers looked good. Barker is an expert on historic bridges. She mentioned taking 8 years to get the project done federally. The current bridge functioned beautifully for 90 years. Why are we not considering keeping it where it is. She accused Tom Orschell of being closed minded. Orschell told her that Barker told her he wouldn’t recommend doing it. She said that we didn’t bring him up again after that. ( and yet she just did) She said- listen to the residents- it’s our money, our road, and you should listen to us. She asked the people in the room who do not want the bridge to be moved to raise their hands. Most hands went up.
Orshell said he wants to listen to what the engineers recommend. Cathy Albert left the podium stating that Hughes is the only one who agrees and is trying to help them. [Note: Hughes wants to look at options- he said he was willing to check out E&H’s other bridges. It might have been more expedient for him to have done that PRIOR to bringing this to the meeting.]
Gary Collins- no one yet has thanked the residents for their work on this. SD Schools is costing $21,000 for extra bus gas on detour of this road. If it takes 5 years, that’s over $100,000. [NOTE: Commissioners estimated 3 years.] He also said their detour on Kaiser has a sharp bend by a bridge there and they are eliminating trucks form that road. Why spend all this money on Collier Ridge Bridge when Kaiser needs one too. [NOTE: Why not fix Collier Ridge so it is NOT like Kaiser? He objects to Kaiser’s sharp bridge access, and yet wants to keep one on Collier Ridge?] Using county money for this bridge can circumvent a 3-5 year delay. Bridge 54 does not have to be replaced now. Not as critical. Is there any way to have an engineering firm see if those bridge abutments will hold the load as needed? [NOTE: Commissioners informed me after the meeting that these abutments are too small for a redone bridge. I’m not sure why they did not state that at the meeting itself, other than that the presentation got contentious in tone and perhaps they chose to say nothing rather than reargue their decision.] If they won’t- well then we are off the books on this. He said these are Indiana limestone- they have stood the test of time- same as the ones under the suspension bridge in Cincinnati. Take a look at this and see if this is even a possibility. No one is complaining about the alignment. We could straighten out the approach a little bit. If you want us to go away- then take the steps to investigate this. This would save magnificent trees and also not have to take property.
Commissioners did not comment other than to thank them for their comments.
Meeting adjourned at 9:05 PM
Christine Brauer Mueller
Lawrenceburg Township
Thursday, December 02, 2010
Agenda for Dec 7th Commissioners Meeting
AGENDA
DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING
December 7, 2010
7:00 p.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana
I. PLEDGE OF ALLEGIANCE
II. CALL TO ORDER
III. OLD BUSINESS
1. Tucker Development – Seldom Seen I, II & III/ Old Orchard (continued tabled)
2. Maximus Consulting Services
3. Langley Heights
4. Traffic Control Device Ordinance
IV. NEW BUSINESS
1. Brett Dodd, RQAW - Jail Statistical Data Appendix C Presentation
2. Bill Black, EMA
a.) Ratify Burn Ban Lift
b.) Grant Signatures
3. Seig Associates - Vacate portion of Happy Hollow Road
4. Employee Policy Manual Acceptance
V. HIGHWAY DEPARTMENT- Todd Listerman
Updates
VI. AUDITOR – Gayle Pennington
Claims/Minutes
VII. ATTORNEY
VIII. COUNTY COORDINATOR – Bill Ewbank
IX. COMMISSIONER – Jeff Hughes
Collier Ridge Bridge Alternative
X. COMMISSIONER – Tom Orschell
XI. COMMISSIONER – Ralph Thompson, Jr.
XII. LATE ARRIVAL INFORMATION
XIII. PUBLIC COMMENT
XIV. ADJOURN
DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING
December 7, 2010
7:00 p.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana
I. PLEDGE OF ALLEGIANCE
II. CALL TO ORDER
III. OLD BUSINESS
1. Tucker Development – Seldom Seen I, II & III/ Old Orchard (continued tabled)
2. Maximus Consulting Services
3. Langley Heights
4. Traffic Control Device Ordinance
IV. NEW BUSINESS
1. Brett Dodd, RQAW - Jail Statistical Data Appendix C Presentation
2. Bill Black, EMA
a.) Ratify Burn Ban Lift
b.) Grant Signatures
3. Seig Associates - Vacate portion of Happy Hollow Road
4. Employee Policy Manual Acceptance
V. HIGHWAY DEPARTMENT- Todd Listerman
Updates
VI. AUDITOR – Gayle Pennington
Claims/Minutes
VII. ATTORNEY
VIII. COUNTY COORDINATOR – Bill Ewbank
IX. COMMISSIONER – Jeff Hughes
Collier Ridge Bridge Alternative
X. COMMISSIONER – Tom Orschell
XI. COMMISSIONER – Ralph Thompson, Jr.
XII. LATE ARRIVAL INFORMATION
XIII. PUBLIC COMMENT
XIV. ADJOURN
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