19 March 2013
Dearborn County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin
Lynch
Also present: Teresa Randall, County Administrator, and Andy
Baudendistel, Attorney.
ABSENT: Gayle Pennington, Auditor. Connie Fromhold covered
the meeting for her.
OLD BUSINESS:
none
NEW BUSINESS:
Jail Update- Rosser
International – Mark Schmeltzer- really wonderful working with Maxwell
Construction - brightest and most professional I’ve experienced. It increases
the quality of my work.
They are going to issue notice to bidders to bid on project
when the documents are ready.
Commissioners approved going out to bid when Maxwell determines the bid
documents are ready.
Surveyor – Dennis
Kraus Jr. – appointment of licensed surveyor- tabled
Gas line easement for
jail expansion- for Sycamore Gas Co for the jail project. Commissioners
approved and will sign it in front of a notary.
EMA- Bill Black Jr. –
Severe Weather Proclamation Signatures- Commissioners signed March 24-30th
as Severe Weather Awareness Week.
First EMA Advisory Meeting last week per McHenry. He thinks
it is all going well- with interested board members.
ADMINISTRATOR:
Teresa Randall
Request to Approach
Council for additional appropriations:
Last year she went
with their permission to Council for jail project. She wants to keep as much
money in the bank as long as possible.
The auditor and she think this is best- to get periodic draw downs as
needed. This is not an additional appropriation- it’s just splitting up the
amount in stages as needed. Maxwell put together a draw-down schedule. Because
of Council’s few scheduled meetings she wants to get this done now. $ 425,000 for April and $675,000 for
May. Total needed is $4,475,000 through the end of the year. Commissioners approved the $4,475,000 request
to Council by Randall on their behalf.
There is a line item
for County attorney’s retainer and his additional fees. There is another line
item #31102 for $20,000 for their deductible for insurance. They have a
$5,000 deductible for each event. She needs an additional appropriation of
$10,000 for deductibles for lawsuits.
Approved to seek this from council.
On the Worker’s Comp
budget. $23,457 needed to pay that this year and their estimate was short
this much based on payroll when they did this insurance in December. McHenry said they are taking a hard look to
try to change this expense and to reduce claims.
Randall said all
these were advertised.
Randall said they had
approached them with Officer Hedrick regarding active shooter training. ALICE
is the acronym for the training program that the insurance company recommends
for basic things to do until the police arrive. Bill Black and she met on
this and two of their officers are certified in this training. They would
perhaps take it to the schools in the future. There is a two-hour training for
all supervisors, then the employees. She asked permission to move forward on
this. Some of the speakers are people who have survived an active shooter
situation. They will proceed with this.
They have met with Fire and EMS groups. She and Kevin Lynch
find these one on one meetings to be very instructive. They discuss and are
more open in smaller group meetings. Lynch also met with Roger Howard at the
hospital and they will give more support to getting more emt training. Randall
said breaking it down shows that issues are across the county. Solutions from
different regions might be different for each part of the county.
Commissioners signed
the standard agreements for Moore’s Hill – 2 EMS units at $20,000 each. They
also signed Aurora EMS for 2 units at $20,000 each.
Randall said that the
phone system is outdated and needs to be updated. $70,000 is the estimated
amount to finish the job. They also need new PBX systems. They have had a
major circuit board go out and patched it together. Indicom is doing this. She got him to do this
in phases. This is already approved and
budgeted. She’s just letting them know they are migrating the systems out for
this new one.
They have approval
from CSX to get the fiberoptics run over the RR tracks to Hoosier Square. $4850
for encroachment license fee and other fees associated with this. Commissioners
signed the contracted $4,000 after Baudendistel said it was iron clad and
Randall said they didn’t want to change this wording and waste another year. The
other $850 is separate from the contract. There is also a $1,000 fee to install
this. Indicom will cost about $8000 to finish off Hoosier Square.
Lynch congratulated
Randall on her one year of service and all she does.
AUDITOR: Connie Fromhold presented meeting minutes
which were approved ( 3 sets)
Claims were also approved.
ATTORNEY: Andy
Baudendistel- nothing more
COMMISSIONER COMMENTS-
Art Little also thanked Randall for her energetic approach to her duties.
Kevin Lynch- said
the new office configuration has turned out well and the employees are happy
with it. It has also helped be more efficient for the citizens. Hartman and
Shelton also helped out a lot on this with Randall.
ShaneMcHenry said Sue Hayden has taken on more
responsibility to free Terri up to get her tasks done. Randall said and Hayden
did it with no additional pay.
LATE ARRIVAL
INFORMATION- none
PUBLIC COMMENT- Jim
Schuler- Aurora- asked about the transfer of the jail budgeted funds and if
they were to be costs at or UNDER the budget. He asked if it will stay in
interest bearing accounts until needed. Randall said it will be up to the
auditor.
Randall will be
attending the SB 528 at the Statehouse on the Riverboat Funds. She and Liz
Morris will be carpooling. Art Little will go with them.
McHenry is
disappointed in Lawrenceburg having a “circus” going on there especially while
trying to get the Riverboat funds to stay here. The bad press is not good now. He
said losing some of our services will be detrimental to our community.
Bill Black said
that the EMS Advisory Board did reappointment him- unanimously per McHenry.
[NOTE: These meetings
seem to echo a continuous refrain of praise for each other. While we are all glad everyone is getting
along so well, the amount of back patting actually seems to lesson the effect.
It’s like my kids used to say after soccer tournaments- “If everyone gets a
trophy, it’s like no one got a trophy.” ]
Meeting adjourned at 6:27 PM
After the meeting I got a mini tour of the new office arrangment on the top floor. Commissioners and Administrator and their Assistant will be in small offices surrounding the Commissioners meeting room. The Building Inspector, Sewer Board, and Planning Office are all upstairs. the big windowed room will be a conference room for all departments to use as needed. The rooms are bot finished yet.
Christine Brauer Mueller
Lawrenceburg Township
