AGENDA Oct 4 County Council Meeting

AGENDA

DEARBORN COUNTY COUNCIL MEETING

Wed, October 4, 2017

Budget -- Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

CALL TO ORDER:

PLEDGE OF ALLEGIANCE

PROSECUTOR – Lynn Deddens 

Furniture and improvements for new office

HIGHWAY – Tim Greive

Slip repair

ADMINISTRATOR – Sue Hayden

Draw down for claims

PLANNING & ZONING – Mark McCormack

Legal services

AUDITOR – Gayle Pennington

Utilities through year end

Minutes for July 25, 2017

Minutes for Aug. 28, 2017

PUBLIC COMMENT

ADJOURN

AGENDA Oct 3 MORNING Commissioners Meeting

AGENDA

DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING

October 3, 2017 

8:30 a.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. OLD BUSINESS

IV. NEW BUSINESS

1.  Dearborn County Redevelopment – Vice Pres. Dave Deddens & Atty. Andrea Ewan

Resolutions to Amend Economic Development Plans for:

          West Aurora, St. Leon and West Harrison

2.  USDA EWP Wrap-Up (Hueseman Rd) – NRCS District Conservationist, Matt Jarvis  

3.  Certification of Approval for Shelter Program – Heart House Director, Craig Beckley

  

4.  Highway Engineer – Todd Listerman

1.  United Consulting – Presentation of 2017 Bridge Inspections

2.  Small Structure #111 & #112 / Station Hollow Road Agreement

3.  Small Structure #148 / Hueseman Road Agreement

4.  Small Structures #211 & #213 / Lower Dillsboro Road Agreement

5.  Small Structure #667 / 1 Mile Road Replacement Agreement

5.  INDOT Community Crossing Matching Grant Fund Award

6.  Ordinance to Change Zoning Classification of Certain Real Estate

7.  Updated Interlocal Agreement with Town of Dillsboro and County & Plan Commission 

V. ADMINISTRATOR – Sue Hayden

VI. AUDITOR – Gayle Pennington

1.  Claims/Minutes

VII. ATTORNEY – Andy Baudendistel

VIII. COMMISSIONER COMMENTS

IX. LATE ARRIVAL INFORMATION

X. PUBLIC COMMENT

XI. ADJOURN

ADMINISTRATION BUILDING TEMPORARY PARKING AND ENTRANCE CHANGES

As the construction work continues to move forward at a good pace, there is a need to close the administration buildings front parking lot “A” completely starting Monday, September 30^th.   They will have fencing or tape around the whole lot so they can begin tearing up the existing blacktop for replacement.  All employees and/or citizens visiting the administration building will need to use the newer sidewalk off William Street or the back entrance.  This includes a few more steps to get to the temporary front door and yet another inconvenience to work through. We greatly appreciate all the cooperation and patience everyone has given during this process.

If you have any questions or concerns, please feel free to reach out to me!

Thank you all again!

Sue Hayden

County Administrator

215-B West High Street

Lawrenceburg, IN 47025

(812)537-8894 – phone

shayden@dearborncounty.in.gov

AGENDA -September 25th Dearborn County Plan Commission Meeting

AGENDA -September 25th Dearborn County Plan Commission Meeting 

Click on the link below for Agenda and packet materials :

http://www.dearborncounty.org/egov/documents/1505419928_58017.pdf

21 September 2017 Dearborn County Redevelopment Meeting Notes

21 September 2017 Dearborn County Redevelopment Meeting Notes

Present: Jim Deaton, Chairman, Dave Deddens, John Rahe, Alan Goodman 

ABSENT: Jim Helms and Jamie Graf (non- voting school board member)

Also present:Sue Hayden, county administrator and minute taker, Andrea Ewan, attorney, 

ABSENT:Gayle Pennington, Auditor and DCRC treasurer- covered by Connie Fromhold

Deaton read the Title VI statement as legally required.

APPROVAL OF MINUTES- August 17 minutes approved

UNFINISHED BUSINESS: Umbaugh and Associates gave a detailed breakdown of their bill from Sept 2016 on Skally’s TIF area work for $18,400 which was approved from the West Harrison TIF fund 4304. 

CLAIMS AND FINANCIALS:

1.TIF Fund Claims- see above

2. Financials- passed out.

REPORT One Dearborn:

1. Updated Economic Development Plans- Terri Randall reported that she had been working on re writing the TIFs for several reasons. One plan was from 1999 and the plan has to comply with state statute. She said they had sat on the shelf and needed to be rewritten. Second, they are purchasing a parcel in West Harrison TIF and you have to add an addendum and it has to be spelled out in the plan. Third, the language had to be cleaned up to be more like the statute. 

West Aurora- Randall use this one to illustrate what was changed. These plans have to be approved today and have a declaratory resolution. Andrea Ewan had Tom Pittman look them over also with her. 2010 to now we are seeing a decline in population. Millennials are moving to urban areas and some are moving to warmer climates.Limited inventory in Greater Cincinnati area and she says KY expansions of economic growth are pretty much maxed out. Work force shortages are going to be an issue. Indiana’s reputation is better than it was in the past so we are in a prime situation to attract economic growth. They included more language to address expenditures that would be in the TIF budget- such as signage in West Aurora. They went over it with McCormack and he was glad that we have a quality plan now. He made some suggestions and he and Andrea Shuter in GIS were terrific in getting the plans finished. This plan should be good for a good number of years. Addressed the issue of land purchase in West Harrison that is taking place over three years with the county commissioners also. 

St. Leon- also included

West Harrison- also included.

Deddens asked about the attorney bills and Umbaugh bills that are being incurred. Goodman agreed- it is getting less and less under our control and we need to control our expenses. Deaton said that perhaps he ,as president, should be sending these emails to all of them so they are involved the decisions. Currently Randall is sending these to Deaton to get his approval to move on or not. [NOTE: Why are they not getting these questions answered at meetings? If expensive items keep getting approved outside of the meeting by one person on the board, then what do they need a board for? The tail appears to be wagging the dog here.] Randall said they are helping whenever they can to keep DCRC costs down. She defended Umbaugh’s bill as being for the TIF in general ad not just Skally’s. The only think Skally would have been responsible would have been the bonds and their incentive they received. But not much was done on this and they stopped work on that when things weren’t going forth.

Deddens- there has to be more communication. Deaton said that they end up having to use Barnes and Thornburg as normal attorneys do not have that expertise. Rahe said- we have to pay for what we have done so far. He and Deaton and Randall seem to feel that they are unable to get an estimate of the cost UP FRONT. Looking at boilerplates to do some of the work here said Randall.[NOTE: Why can’t they get an estimate of the legal costs up front? An experienced firm knows what these items generally cost.] 

The amendments to the West Harrison TIF includes the purchase of the Stone property. Trying to have this all done by Nov 2.

Deddens asked about the lands in the St Leon TIF district. The Tootles Trust property with Maxwells is also in the west Harrison TIF. They also are looking at the Whitewater River area to see what land is really developable. Some of those properties are not for sale down there adjoining this either per Deddens. All board members were in agreement that they should have all One- Dearborn communications that Deaton has sent on to them also. They need to be in the know. [NOTE: The DCRC board is made up of people with business experience. They shouldn’t just be a rubber stamp for One Dearborn.]

Rahe has been looking at the incentives and limitations and talking to our legislators. They are looking at how to get work force also. Tax complications across the border with employees.   

One Southern Indiana (http://www.1si.org/ ) is also an organization Deaton and Randall communicate with. 

Plans are the permission to do what you want to do. Goodman said he had reviewed the three plans. Deaton noted they had converted 3 pages into 19 each. 

Deddens asked about the map on p3 of the West Harrison TIF and why Union County IN was included and not Franklin county. It was related to the MSA for this region and populations.

2. RFQ for demolition of Aurora Industrial Park Sign- Randall got RFQs etc and included all details for scope of work. The current signs will be returned to their owners as requested. The deadline is Oct 2 to get these results in to move forward with the demolition. The only business worried about having their own sign up at US 50 is Craig Distributing. They will have to make other arrangements as the Industrial Park Sign will name the Park itself and if people have GPS they can find the business once they get there. Deddens asked if Randall had called Kevin McCord at Signarama. She hadn’t yet. They will look at companies soon.Now just waiting for responses to RFQ for demolition. She will get proposals from sign companies for building.  

3. Adding parcels to Aurora TIF- This will be handled after the TIF amendments as these parcels would be too much for this round. They will be adding 20 acres to the Aurora TIF district for Kaiser Pickles property. Rahe motioned to do this. Approved to add this 20 acres to the West Aurora TIF area. 

Duke Site Readiness- Randall- has been going thru the process and she did a detailed RFI (request for information) and they graded Randall on her response. They had a site visit and critiquing that. Deaton went also on the DCRC’s behalf. Lots of people from West Harrison to help answer those site questions. McCallum Sweeney for Duke is coming back Oct 3 at 8:30- 10:30 AM at Lakefront Campus for her to do her presentation on this site. Inviting people to come listen to it to learn. This conflicts with Commissioners meeting to do the resolution for the TIFs. Sue Hayden will represent DCRC at Commissioners. Deddens will be at Commissioners. The Duke Energy group will present the $10,000 check to One Dearborn. She will present what she learned at the Nov 2 meeting. 

Deddens wanted to see if the $10,000 that One Dearborn gets can be used for the sign or billboard for the property. Randall wants to see how Duke recommends it be used. DCRC wants the leases on West Harrison Stone properties to give notice on what they want to do with the billboard. Can’t tear it down- as it is grandfathered under the Lady Bird Johnson Rule.     

NEW BUSINESS:

Declaratory resolutions to amend TIFS- Deaton read one into the record. The others were waived to be read as they are identical except or the name of the district. All three were approved and signed. The TIF plans are attached to these resolutions for each of the 3 districts. It was apparent that the board members had read the TIF amended plans also.   

Notice of Public hearing tentative date Nov 2, 2017- this was set for now and signed. Goodman is trying to adjust his schedule to accommodate this date and time of 9 AM. The Stone family is being noticed with a letter signed also as their property is being bought in the West Harrison TIF.  

Again the board stressed they wanted copies of what she was communicating with Deaton. BUT NO DECISIONS WILL BE MADE. 

ATTORNEY’S REPORT:absent

OTHER BUSINESS:none

ADJOURNMENT - 10:30 AM

Christine Brauer Mueller

Lawrenceburg Township

19 September 2017 Dearborn County Commissioners Meeting Notes

19 September 2017 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, and Art Little

Also present: Gayle Pennington, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator

ABSENT: Kevin Lynch

Baudendistel read the Title VI statement as required by law. 

OLD BUSINESS: none

NEW BUSINESS:

DCH Refunding Bond Documents – Brad Ruwe, Dinsmore & Shohl- Josh Groessler presented NUMEROUS documents for Commissioners to sign:

General certificate for Commissioners to verify that the commissioners serve in the capacity to sign these documents. Signed

2nd - ??? document was signed, 3rd -tax exemption certificate signed, 4th- IRS info return for tax exempt bond issues signed, 5th-bond financing agreement with the hospital and 5/3 bank and commissioners, 6th- paid proceeds authorization for 5/3 to disburse the funds as indicated signed, 7th- closing letter of instructions signed, 8th- Bond issue is payable solely from revenues as presented din the bond financing agreement- signed.  He also asked for a copy of the bond financing solution passed on July 5. 

John Engel- Bridge on Woliung Road - he wants one of the dates from the bridge before it’s taken out. He gave some history. Said it had lots of memories and wants to preserve it himself. McHenry said he would ask the contractor who get the bridge about this. He had no objections to Engel getting this. 

He also talked to commissioners about a 20 ft strip he does not want to lose along his property around Happy Hollow Rd. Sue Hayden will email Listerman and get back to Engel regarding the historic date piece and the old road strip.

Gladys Russell Park Video Security System - Jim Red Elk, President Park Board- At Aug 28 Council meeting they approved funding for their project with one exception- they need phone lines to transmit data at $150/ month. This needs to come out of etc Commissioners Telecommunications budget. Plus a one time $50 installation fee to Centurylink. This would be $1800 per year per Sue Hayden and it would not be  large item for the county. Little said that vandalism is an issue in the parks. There have been several instances of property vandalism. Approved.  

Health Dept- Ordinance to Amend Chapter 51(Sewage Disposal) of the Code of Ordinances- Includes Septic Tanks also.- Baudendistel presented- saying that the ordinance as written was more lenient  than state law. 51.05 51.06 51.07 51.08 were modified. Outlines where it is permissible to have onsite septic. Baudendistel said they are doing exactly what the state law says. They MAY require sewer attachment under certain circumstances.Exemptions for properties that already have septic and exemptions that can be granted for large parcels. Other small changes throughout with definitions. Frank Kramer and Health Board and SDRSD all have copies of this. This is a house-cleaning ordinance - trying to get our ordinance books up to date. 

I asked about the word- MAY require attachment and not SHALL. Baudendistel said that was correct as it was in the state law. The sewer district in the area would be notified and they would decide whether or not to extend service. If they don’t then the DCRSD would step in to work on a fix. 

Mike Hankins - thanked Baudendistel, Votaw, and Doug Baer for bringing the ordinances up to snuff. There are several areas that have significant issues with septic. It was hard to recoup taxpayer money when lines are extended and failed systems were not required to hook on. They are trying to extend lines to the areas that need it. 

Mary Calhoun DC Health Dept received approval for their surprise grant received in the last 2 weeks. 

Director of Planning and Zoning, Mark McCormack- said that all of these had unanimous favorable recommendations to approve from the Plan Commission. He went on to explain the changes that were made in the ordinances. Many were minor. They are repealing the Highway Interchange district and make it B-2. They did send letters to al property owners in highway interchange zoning districts and only 2 owners showed up and had no objections to it. Manufacturing are now becoming Industrial and it will be more consistent with other planning departments. Some uses were added to the business2 and light industrial zones. Setbacks in Table 25 were lowered in some cases.

Amendments to Zoning Ordinance and Zoning Map-

Article 11, regarding Business Zoning Districts (B-1, B-2)

Article 12, regarding Highway Interchange (H-1) Zoning Districts

Article 13, regarding Manufacturing Zoning Districts (M-1, M-2, M-3)

Article 25, Table 25.1, regarding Development Standards

Ordinance to Amend the Zoning Ordinance and Zoning Map- Commissioners Voted to approve the above presented Amendments. No public spoke. 

McCormack went over the details of some changes proposed and many of these were involved in all of these sections of Article 2. He did notify and meet with surveyors on these changes to get input. Also the county depth involved such as recorder, auditor and assessor. Mr Engel asked questions about a specific situation and McCormack said they could talk about that with the Health Dept also. 

Amendments to Subdivision Control Ordinance

Article 2, Section 244, regarding Secondary Plat Requirement

Article 2, Section 260, regarding Certified Survey Requirements

Article 2, Section 262, regarding Retracement Survey Requirements

Ordinance to Amend Article 2 of the Subdivision Control Ordinance- Commissioners approved the changes to Article 2. 

ADMINISTRATOR- Sue Hayden-  Request to Approach Council for Final Draw of Annex Fund for $1,657,157.60 million- needed to make payment before Council meets in November. Approved to request this form Council at Oct meeting. They will not be spending it all- some is held back until all claims finished. 

AUDITOR- Gayle Pennington- Claims and August 1 and Sept 5 Minutes approved

ATTORNEY- Andy Baudendistel- nothing more.

COMMISSIONER COMMENTS- Art Little- keep the people in the hurricane areas in our prayers and Mexico with its earthquake. People will need help for a long time.

PUBLIC COMMENT- none

LATE ARRIVAL- none

Meeting Adjourned at 7:30 PM

Christine Brauer Mueller

Lawrenceburg Township

AGENDA Sept 21st DC Redevelopment Commission Meeting

 AGENDA

DEARBORN COUNTY REDEVELOPMENT COMMISSIONS MEETING

September 21, 2017

9:00 a.m., 3^rd Floor Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

1. Call to order

1. Approval of Minutes

August 17, 2017 Meeting

1. Claims & Financials

1. TIF Fund Claims

2. Financials 

 

1. One Dearborn Report  

1.  Updated Economic Development Plans

▪ West Aurora

▪ St. Leon

▪ West Harrison

2.  RFQ for Demolition of Aurora Industrial Park Sign

3.  Adding Parcel(s) to Aurora TIF

1. New Business

1.  Declaratory Resolution(s) to Amend TIFs

2.  Notices of Public Hearing (Tentative Date November 2, 2017) 

1. Attorney’s Report

1. Other Business

1. Adjournment

AGENDA Sept 19 Commissioners Meeting

AGENDA

DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING

September 19, 2017 

6:00 p.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. OLD BUSINESS

IV. NEW BUSINESS

1.  DCH Refunding Bond Documents – Brad Ruwe, Dinsmore & Shohl

2.  Gladys Russell Park Video Security System - Jim Red Elk, President Park Board

3.  Director of Planning and Zoning, Mark McCormack

    1.  Amendments to Zoning Ordinance and Zoning Map

a)  Article 11, regarding Business Zoning Districts (B-1, B-2)

b)  Article 12, regarding Highway Interchange (H-1) Zoning Districts

c)  Article 13, regarding Manufacturing Zoning Districts (M-1, M-2, M-3)

d)  Article 25, Table 25.1, regarding Development Standards

    2.  Ordinance to Amend the Zoning Ordinance and Zoning Map

    3.  Amendments to Subdivision Control Ordinance

a)  Article 2, Section 244, regarding Secondary Plat Requirements

b)  Article 2, Section 260, regarding Certified Survey Requirements

c)  Article 2, Section 262, regarding Retracement Survey Requirements

    4.  Ordinance to Amend Article 2 of the Subdivision Control Ordinance

4.  Ordinance to Amend Chapter 51(Sewage Disposal) of the Code of Ordinances

V. ADMINISTRATOR – Sue Hayden

1.  Request to Approach Council for Final Draw of Annex Fund

VI. AUDITOR – Gayle Pennington

1.  Claims/Minutes

VII. ATTORNEY – Andy Baudendistel

VIII. COMMISSIONER COMMENTS

IX. LATE ARRIVAL INFORMATION

X. PUBLIC COMMENT

XI. ADJOURN

5 September 2017 Dearborn County Commissioners Meeting Notes

5 September 2017 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator

Baudendistel read the Title VI statement as required by law.

OLD BUSINESS: none

NEW BUSINESS:

Change Orders – Chris Grabowski, Maxwell Construction- 3 change orders- all approved by commissioners.

Ok Interiors- remove drywall in several areas- $767.32,  exterior Finishing- $4812.00

Studs and drywall- $1480

and subtract 294.00 deduct for ceiling for a total change order of $6,765.32

Bruns Gutzwiller- demo concrete etc and textured paint on handicapped ramp 2170.82

demo breakroom- 3454.50, demo entrances 9434.25- add dark roof over temp- 5187.00 magnetic lock for door- 899.85 remove old book case 5175

add jury chairs 29,000 + ( disn’t get all of that number) undercut emerge removal etc- 1969.30- added cost in $21,294.96 this brings their allowance to ZERO now for Bruns Gutzwiller. 

Paul Rohe  Company- unforseen cistern bill in parking lot and additional yard- 4360. paver fix and vet memorial- 3500, deduct from previous portions of $55,000. $47,140.00 total deduct. 

Health Department Grant  Request– Mary Calhoun, Health Department Manager- annual grant that pays for necessary equipment and supplies- approved to request.

Emergency Management Grants – Jason Sullivan, EMA Director - $9900.60 for emergency radios 2500 to go to Homeland Security National Conference in NY- approved. more mobile radios in command truck $49,445.76- approved. Defibrillators for $52,500 for building and sheriff cars. approved. Computer system in Command truck- $25,333.00 completely replaces- approved. Paging system to have a simulcast system to all dept. - $150,000 approved. Replace 5 old sirens- compatible with new software fo 127,500. approved. All state or federal and no matches required. 

DCRC Land Purchase over Time Resolution – Jim Deaton, DCRC President and Terri Randall, One Dearborn President- Deaton- land purchase with Tom Stone- and this adds to hat they already have there. This will be part of what Duke Energy helps to promote. They need commissioners approval because it goes past 3 years- they will pay for it over 10 years. DCRC has the cash to do it now- but it is advantageous to pay for it over 10 years for a 2.4% interest rate. Baudendistel ready the resolution in its entirety. $783,750 max. This land is at $55,000/acre. for 14.25 acres and It is contiguous to two other owned parcels by DCRC and it is 50 plus acres total with all 3 parcels. 

HIGHWAY DEPT. Todd, Listerman, County Engineer:

Water Line Reimbursement Agreement with Tri Township Water for Bridge #76 at Jamison Road - not to exceed $51,554.20- approved

Removal of Remaining 260 ft. of Rullman Road from Inventory- Dillsboro had annexed Holtegel Property- and left this reminder. This left a piece to the Levo Property with a gate. Ms Levo is ok with this. Dillsboro and the county notified state and this will fix the switch and get it off our inventory- we are no vacating it. No properties are land locked. Approved. 

Draft Bridge inspection for 2017 and will present it next month on 102 bridges. We did not add any new ones on etc replacement cycle but a few did get added to the required annual inspection portion.  

OKI 2018 Funding Agreement- Sue Hayden- this is done annually - and cost is $16,279.00. Lynch disclosed that he sits on the board and budget committee but it doesn't affect his vote. He made the motion and Little 2nd. Approved. 

Ratify Signature on Assurance for Hueseman Road Project- USDA Emergency Watershed Program that affects a Project on Hueseman. Ratified signature.

ADMINISTRATOR- Sue Hayden- nothing more

AUDITOR- Gayle Pennington- Approved Aug 15 minutes and current claims.

ATTORNEY- Andy Baudendistel- nothing more

COMMISSIONER COMMENTS:

Lynch and Little- careful of busses and kids with school starting and exciting football season beginning . 

 McHenry- $1.9 million cut form budget- outstanding job from Council. 

PUBLIC COMMENT- now

LATE ARRIVAL- none

Meeting Adjourned at 9:05 AM

Christine Brauer Mueller

Lawrenceburg Township

AGENDA- Sept 5 Commissioners MORNING Meeting

AGENDA

DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING

September 5, 2017 

8:30 a.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. OLD BUSINESS

IV. NEW BUSINESS

1.  Change Orders – Chris Grabowski, Maxwell Construction

2.  Health Department Grant – Mary Calhoun, Health Department Manager

3.  Emergency Management Grants – Jason Sullivan, EMA Director

4.  DCRC Land Purchase over Time Resolution – Jim Deaton, DCRC President and

Terri Randall, One Dearborn President

5.  Highway Engineer, Todd Listerman

1.  Water Line Reimbursement Agreement for Bridge #72 at Jamison Road 

2.  Removal Remaining 260 ft. of Rullman Road from Inventory

6.  OKI 2018 Funding Agreement

7.  Ratify Signature on Assurance for Hueseman Road Project

V. ADMINISTRATOR – Sue Hayden

VI. AUDITOR – Gayle Pennington

1.  Claims/Minutes

VII. ATTORNEY – Andy Baudendistel

VIII. COMMISSIONER COMMENTS

IX. LATE ARRIVAL INFORMATION

X. PUBLIC COMMENT

XI. ADJOURN