7 May 2014 Dearborn
County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin
Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County
Administrator, and Andy Baudendistel, Attorney.
OLD BUSINESS:
Proposed Animal Control
Ordinance- tabled until May 20th meeting- Baudendistel said
Marlene was notified of that also. McCormack said he would send 2-3 sets of
comments from Plan Commission also.
NEW BUSINESS:
Planning and Zoning-
Mark McCormack- Amendments to Zoning Ordinance Article 26, Sections
2600,2605,2612,2618,2620,2625,and 2630. Uniform numbering system proposed to be
renamed to address and road name assignments. These were all reviewed by Plan
Commission in March and had unanimous recommendation from the 7 members present
that night.
2600- rename article and add some new text to the into.
2605- doesn’t give an address for pole barns etc so now they
will be able to address some at their request.
2612- new section – names for new roads will be reviewed and
punctuation marks will be not allowed in any name. They also provided a list of
all road suffixes like road, boulevard, etc. All road names have to be unique-
no duplications. If a road name needs to be changed for safety issues etc., The
road name change will be reviewed at a
public hearing and review by several gov’t departments listed in the ordinance.
2620- what Listerman has been referencing in the past
months.
2620-minor changes
2625- time limit is 2 weeks
2630- agencies to be notified
McHenry said that he was pleased that McCormack had led the
charge to fix this after the issues from West County Line Road.
McCormack said there are still some issues with city and
town roads where they meet the county.
No public comment.
Commissioners
approved the recommended changes to the ordinance for road names.
Community
Corrections/Superior Probation- Steve
Kelly- request to approach Council- $30,000 for a van- theirs is 17 years
old. This will be out of Community Corrections user fees- not taxes. It is a 12
passenger van for road crews and work crews. This is safer and less liability
than separate cars parking along the road.
Community Corrections Board approved this. They want to get a line item
created for this.
The second one is for $6,500 for evidenced based programs
for female offenders called Moving On. This is not tax dollars- but out of user
fees.
He said there are 6-12 on road crew now. McHenry asked if
they could expand that program. He knows there are challenges to that but he
thinks it would be a good idea to get more out of the program. Kelly said they
could partner with churches and graveyards and non-profits. They have thousands
of hours of community service that need to be used.
Commissioners gave approval for Kelly to go to Council for
the above two requests.
Kelly said he has to turn in a budget to state and also
county. The state one has less in it than he needs for ankle bracelets etc. So
he may be back for additionals.
Emergency Management-
Bill Black. Jr.- Grant Application
Approval- was notified on April 3 and paperwork was due by April 11 and he made
the application after he returned from vacation. This was for a repeater for
radios to be used. The process takes 2-3 months for approval. The 800 MgHz
system doesn’t have enough aliases (identifications) for all the radios. If
Commissioners and Council don’t approve- he can pull the grant. This system can be used in Bright and
Dillsboro where communications don’t work. This can take off some of the radio
traffic on the main system. That would work in local system. There are some
areas that are a complete dead zone in this county per McHenry. Grieve asked
also about possible use for his snow plowers. This is more site specific per
Black. Commissioners approved the grant request. Black said that the state is
changing all the radios over to a new system. And the state changes their
towers over too. Black said we have to pay for it and he thinks he has barely
enough money to accomplish this.
Health Department-
Fees Ordinance- Mary Calhoun- wanted approval to go to Council . Two new
charges added– long death and long birth certificate forms. This is $20 fee based
on what other departments are charging. It is also based on increased paper and
ink. Randall said that she had received a complaint about this and tried to
work with health dept with a previous employee. She complimented Mary for
taking this on. This is often needed for insurance and settlement cases.
Commissioners can approve this without Council per the statute per
Baudendistel. Baudendistel had the fee ordinance and Commissioners approved it.
[NOTE: Does the Auditor have to create a line item or fund for this?]
HIGHWAY DEPARTMENT:
Todd Listerman, Highway Engineer:
1. Signatures for Stateline Road Slip Construction
Inspection Agreement with United Consulting. INDOT agreed to letting the
contract in August for the road work. $34,600 (NOT TO EXCEED) is the contract
amount. Commissioners approved the contract.
2. 2013 Annual Report- was approved and turned in to the
state due by July 1st. This is basically a financial accounting of roads and
bridges funds and operations.
3. Request to Approach Council for Funding on Projects- Box
beam bridges have been worked and is almost complete. The estimate is $775,000
for that box beam project,.
Our share is $220,000 to fix the S curve on Georgetown Rd.
90/10 to do a small structure inspection- 325 of these. With
the new highway bill we have money to do this. We need $35,000 for the match.
Want to do a box beam on Kaiser and they think it needs to
be a MAJOR rehabilitation. The consultant will do it for same fee. Rehab is
$450,000 estimated. They may have to push it to 2015.
Bridge 138 on Bonnell Road by railroad crossing. This will
be replaced with a bridge for $375,000.
All the above requests under #3 were approved to go to
Council for approval.
Heads up- not gotten an award yet for Collier Ridge Bridge-
there was an issue with paperwork on the low bidder. INDOT is handling this-
but no answer in the process yet. They will proceed as soon as that is
approved.
Tim Grieve, Highway
Superintendent:
Quote for Trucks- 550 size – 2 ton truck. GM doesn’t build
this anymore. Ford- $46,650 in Greensburg. Haag for $780 less for $45,870.
Council already approved for budget. Commissioners approved.
Request to approach Council for Additional Funding- has a
laundry list:
Workers are short on funds to pay for the extra work and overtime
this winter is included. $300,000 for replenishing salt pile. Estimates are
$75-80 a ton. This is more than last year in the $60’s range. Equipment repairs
for $75,000. All the Freightliner trucks have a deficiency in the engines. New
engine is 15,000 and to fix is $8000. Commissioners granted approval to go to
Council.
Health Dept-
Environmental Health- Grant Application Approval- the trailer was approved previously. They want
to put the trailer on this grant request. The grant was increased by $12,056.
They want one they can load themselves for things like H1N1 flu to take out
into the community. We have two trailers that are about 30 ft long. This one
would be 16 ft. Lynch asked how often we need both trailers. This happens about
once a year for 6-7 events. They could do school clinics etc monthly if we had
one. The other two ones are supply trailers- not the same as setting this up as
a clinic. Commissioners approved the grant.
Rick Probst- County
Clerk – Election update. Showed the delegates state list and the cut-off
for the 19 who made it. He said that Siekman won here but not the district. He
said the trustee races were close. Maynard Barrett won County Council. 6500
voters – low turnout- about 10%. Highway dept showed up with trucks to get
equipment out to precincts. Sheriff’s dept. helped with security and
maintenance. Boy scout troop had volunteers help get equipment loaded and
returned. He said they will make some minor changes to make it better for
November. Commissioners thanked him for his efforts. He also has spare
equipment should it be needed. They submitted the results to the state before 8
PM last night.
Administrator- Terri
Randall- said they can take occupancy of the jail addition and use it
sometime in August. They are working on the kitchen. They will have cold meals
for a few days as they transition. They are still on the budget. They may have
some issues with wiring in sheriff’s area. Some computer cables are in the
ceiling and they are not plenum rated. Potential fire issues. Some of these may
not even be used. The vendors who supplied these have been called in to help
work this out. Contingency will cover this. She is trying to get everyone to
share in this. She is close to using contingency amount possibly.
Plan for preliminary design on the courthouse addition.
Kraus and Morris are members of this committee. They will have a joint meeting
but not ready until June. They will have to schedule an additional meeting for
this, she thinks. Hopes to have a joint with Commissioners after the June 17th
Commissioners meeting.
Eric Krantz – new Chamber director- met with Randall- she
said it was a wonderful meeting. A member of commissioners is ex-officio member
of Chamber– usually the president . Dave Deddins- DCRC Chairman is also on that
board.
Eric Hartman- maintenance- because of meeting with Maxwell
on the jail project – has stepped up and taken a leadership role and has learned
some ways to save money etc.
Mark McCormack and Bill Shelton- have had state down to talk
and look at blighted properties and pull all areas of county together to get a
grant by combining forces. This will be coming in later this year. McCormack
has been a big help in supporting economic development grants too.
Randall said that she wants to get ideas on the EMS funding
they have received.
Auditor- Gayle
Pennington- claims paid. Minutes from April 15 approved.
Attorney- Baudendistel-
unsafe building ordinance- Shelton said that he got a lot of calls from people
offering up buildings to be torn down. He told him to explain
they have no money yet and they can contact their Council rep.
He asked if they wanted him to look at any other ordinances.
Commissioners said jJust general review now. Pennington has looked at Unico-
and they review and update ordinances annually. They may also get them online.
Commissioners
Comments- Memorial day- coming up and want to remember our trips. Lynch
said it was disappointing to see low attendance at those events. Sen. Donnelley
said they are at adult center today- recording war vets experiences. Little
agreed. And said that a large number are dying per day and we won’t have their stories.
He also said to CALL him if you need him. His email is unreliable. McHenry
applauded all who signed up and put themselves out there on the ballot. It
comes with some ridicule at times. Glad people want to make their community a
better place.
LATE ARRIVAL
INFORMATION- none
PUBLIC COMMENT- Chris Mueller- brought up the supermajority
council vote and perhaps getting an ordinance setting it up officially to
change back to the simple majority that the state has allowed since 2002.
Mueller also brought up that there were at least two instances she knows about
that were denied due to lack of the one extra vote in the 12 years form
2002-2014. It would be a liability to the county if someone challenged that. Has
to be council request per Andy. Mueller suggested they might want to have a dialogue with Council about that as the COUNTY
would be liable- not just Council.
Meeting adjourned at 10:10 AM
Christine Brauer Mueller
Lawrenceburg Township
