DEARBORN COUNTY REGIONAL SEWER DISTRICT, JUNE 15, 2006

DEARBORN COUNTY REGIONAL SEWER DISTRICT, JUNE 15, 2006
BY: KATHY SCOTT

MEMBERS PRESENT:
PAT HOLLAND, DAVE ENZWEILLER, MIKE HANKINS, JOHN MAXWELL (LATE), BARRY PRUSS, RODNEY DENNERLINE, BRET FEHRMAN (ABSENT)
ALSO PRESENT: L.EHNER ATTY, DOUG BAER, TOM QUINN

MINUTES APPROVED FOR MAY 4TH AND MAY 18TH

TREASURER’S REPORT APPROVED, (COULD NOT HEAR MOST OF IT).


CHUCK ANDRES:
ADDRESSED THE BOARD WITH INFORMATION CONCERNING JOINING A PILOT PROGRAM WITH THE STATE, TO EVALUATE PRIVATE SEPTIC SYSTEMS AND ANY OTHER TYPE OF
SYSTEM, NOT ON A, MAJOR SEWER SYSTEM. HE BROUGHT UP THE PROBLEMS WITH ALLEN COUNTY AND FORT WAYNE. ALL DUE TO
THE LEGISLATIVE ACT OF 2004.

ANDRES STATED THE GUIDELINES BEING SET UP BY INDIANA BOARD OF HEALTH AND IDEM. DEARBORN COUNTY WOULD USE THE ALLEN COUNTY GUIDELINES, PAYING ATTENTION TO 9 SPECIFIC ITEMS. (I THINK THESE CAN BE FOUND ON IDEM’S WEB SITE).

ANDRES ASKING IF THE BOARD WOULD WANT TO BE A PILOT SEWER
DISTRICT. THERE APPARENTLY IS A FEE TO THE BOARD OR COUNTY.
ALSO THERE WOULD BE A FEE TO THE INDIVIDUAL HAVING THEIR SYSTEM INSPECTED.

LOOKING TO UNINCORPORATED AREAS ONLY.

QUESTION: HOW DO YOU GET PERMISSION TO GO ONTO SOMEONE ELSE’S PROPERTY, TO INSPECT THEIR WASTE SYSTEM? COULD NOT
ANSWER THIS.

STATE DEPT. OF HEALTH TO HAVE GUIDELINES WORKED OUT IN 2 – 3
MONTHS.

_____________________

PETER ELLIS: UPDATE ON CHATEAU POMIJE

DOUG BAER WANTED TO KNOW IF THE WINERY WOULD HAVE A SYSTEM ON SITE VS A FORCE MAIN.

ELLIS: “ST. LEON NOT ON BOARD YET. ST. LEON WANTS TO WORK OUT AN AGREEMENT”.

DOUG BAER, WANTS POMIJE TO SET ASIDE MONEY IN ESCROW

ELLIS: “LOOKING FOR POSSIBLE BOND MONIES, RESUBMITTING PLANS FOR ONSITE SYSTEM”.

BAER: “END OF MONTH IS RUN OUT TIME FOR WINERY. ESCROW ACCOUNT MAY DO IT”

ELLIS, WILL WORK WITH BAER

ESCROW ACCOUNT WITH AGREEMENT (MONIES FOR WASTE SYSTEM ONLY) WOULD BE ACCEPTABLE UNTIL FURTHER DECISION ON “IN LINE SEWER OR ON SITE SYSTEM”.


TUCKER: SUBDIVISION DEVELOPMENT, NORTH DEARBORN RD.

ST. LEON, WILLING TO SERVICE PROJECT.

SEWER LINE ON N. DEARBORN AND SHULLER

DOUG FARROW SAID, READY, WILLING AND ABLE TO TRANSPORT SEWAGE.

TUCKER WILL DO WHATEVER ST. LEON SAYS.

BOARD MEMBER, “WHY BRING THIS UP HERE” .NOT ANSWERED.

QUESTION ABOUT NEED FOR A NEW LINE. TUCKER WOULD BE SURPRISED IF A NEW LINE WOULD BE REQUIRED.

MAXWELL: A POSSIBLE UPGRADE OF EXISTING LINE

(A LOT OF TALKING GOING ON, NOT ABLE TO HERE)

BOARD: PASSED WITH A VOTE, BOARD TO SEND CORRESPONDENCE TO ST. LEON, THAT TUCKER WAS APPROVED.

(WHAT HAS THIS GOT TO DO WITH THIS BOARD?)


BETH O’LEARY: SEWER EXTENSION, SERENITY RIDGE

SUMMARIZED: O’LEARY TO FIND OUT HOW MANY VACANT LOT OWNERS WOULD WANT TO HOOK ONTO SEWER SYSTEM. DCRSD /ENGINEER TO DRAW UP NUMBERS FOR COST. OTHER OWNERS MAY BE COMPELLED TO HOOK ON, (THIS WAS SOMEONE’S QUESTION).
HANKINS: “ NO PRACTICE OF THIS BOARD TO FORCE HOOKUPS”

ANOTHER BOARD MEMBER ( I DO NOT REMEMBER WHO ) STATED:
“IN THE MINUTES – POLICY – EVERYONE TO HOOK ON”


MARK MCCORMICK, PLANNING OFFICE.

WOULD LIKE TO PARTNER WITH DCRSD (PER MEMORANDUM SENT TO DCRSD BOARD) TO CLARIFY CAPACITY ISSUES OF SEWER SYSTEMS. THE LETTERS REQUIRED BY THE PLANNING COMMISSION OF SEWER COMPANIES ARE VERY VAGUE. THERE IS A LOT OF FOLLOWUP NEEDED WITH PRIMARY PLATT ISSUES WHEN IT COMES TO APPROVAL OR DISAPPROVAL. THIS IS NEEDED BECAUSE OF THE LG. NUMBER OF PLATT ISSUES IN THE FALL.

BOARD WILL REVIEW MEMORANDUM.


CONSTRUCTION BID MEETING AND OUTCOME – TOM QUINN

STEWART RD. AND COLE LE.,

IN AGREEMENT; 1.HOMEOWNER, WOULD HAVE ELECTRICIAN TO RUN ELECTRIC TO 30AMP BREAKER ON OUTSIDE OF HOUSE. 2. 80 PVC PIPE ACCEPTED 3. TRENCHING TOOL ACCEPTED, 6 INCH WIDE TRENCH

SINCE SOME OF THE SPEC’S CHANGED, LEHNER STATED “ JOB WOULD HAVE TO BE REBID “. BOARD AGREED TO PUT OUT FOR REBID, WOULD ALSO NEED TO ADVERTISE IT AGAIN.

QUESTION RAISED, WOULD, HOME OWNER HAVE OPTION TO MAINTAIN OR WOULD SEWER CO. MAINTAIN?

ALL EASEMENTS ATTAINED, NO ROAD CUTS NEEDED

(DO ANY OF THE BOARD MEMBERS OWN PROPERTY ON COLE LE.?)


AURORA AGREEMENT – BRETT FEHRMAN (ABSENT)

BOARD DISCUSSION:

LEHNER STATED SHE MET WITH RICHARD BUTLER, AND BUTLER VOLUNTEERED INFORMATION, RICHARD SUBMITTED PAPERS TO LEHNER.
(WHAT PAPERS? ARE THERE 13 PAGES?)
DENNERLEIN TO LEHNER, “WHO’S PAYING FOR THIS?”

DENNERLEIN, UNHAPPY WITH HVL, DOES NOT WANT HVL TO BUILD SEWER PLANT.

DENNERLEIN ASKED LEHNER IF SHE WAS REPRESENTING ANYONE IN HVL, IF SHE HAS A CONFLICT OF INTEREST.

LEHNER STATED “I DON’T REPRESENT ANYONE IN HVL”.

LEHNER OFFERED HER FEE AS $150.00 PER HOUR.

THEN MUCH DISCUSSION ON AGREEMENT, (VRUC, AURORA, GREENDALE)

LEHNER, STATED SHE MET WITH, PARVIN PRICE ABOUT VALLEY RURAL
POSITION. (13 PAGES AGAIN) AND HE WOULD NOT GIVE AN OPINION.
MULTIPLE FAULTS WITH 13 PAGES.

(IS THE 13 PAGES THE GREENDALE AGREEMENT?)


ALL OF THE LATER DISCUSSION CONCERNED THE GREENDALE AGREEMENT.

SO THE BOARD SET ASIDE THEIR NEXT MEETING FOR THE DISCUSSION ONLY OF THE GREENDALE AGREEMENT.

THERE IS A LOT AFFECTING THIS AGREEMENT:

TERRITORIES, IDEM TERRITORIES
POSSIBILITY OF LAW SUITS
WAIVER OF RIGHT TO REMONSTRATION (REGARDING ANNEXATION)
COMPETING RIGHTS
GREENDALE ADDING CAPACITY
TAP IN FEES, SURCHARGES
COST OF SERVICE STUDIES
WHO PAYS? “ SEWER CUSTOMERS, CO. TAXPAYERS, DEARBORN CO.”
OWNERSHIP OF LINES, LEASE BACK OF LINES
WHO BILLS CUSTOMERS
WHO WILL EXTEND LINES IF NEEDED AND BEAR COST
TRANSPORT OF SEWAGE

THIS IS A VERY IMPORTANT MEETING SINCE IT INVOLVES A LARGE SECTION OF THE COUNTY AND POSSIBLE FUTURE WITH THE BORDERING INCORPORATED AREAS AND NON INCORPORATED AREAS
WITH THEIR OWN SEWER COMPANIES.

NEXT MEETING IN 2 WEEKS, (I BELIEVE THE BOARD MEANT AT THEIR, REGULAR SCHEDULED MEETING, JULY 6TH AT 7PM)



COUNTY COUNCIL MEETING: MIKE HANKINS

WORKING ON PRESENTATION TO COUNTY COUNCIL FOR REQUEST OF 4.2 MILLION DOLLAR, APPROPRIATION

COUNTY COUNCIL MEETS JUNE 21ST AT 5PM, ADMINISTRATION BLDG.



NEW BUSINESS: *VOTED YES TO PAY CLAIMS

*DOUG BAER, REQUESTING EQUIPMENT TO CREATE A
SECURE ENVIRONMENT FOR HIS DEPARTMENT. WILL
BRING COST TO NEXT MEETING


OTHER DISCUSSION:

LEHNER ASKED, WHAT HER PRIORITIES ARE NOW. MANY PHONE CALLS, PEOPLE STOPPING IN WITH QUESTIONS, TUCKER, EWBANKS, WOLPERT, RICHARD BUTLER ETC..

BOARD DISCUSSION:

BOARD CANNOT AFFORD THIS, BOARD DOES NOT HAVE PRIORITIES SET UP.

DECISION: PEOPLE NEED TO BRING TO BOARD FIRST THEN THEY (BOARD) WILL BRING IN LEHNER.


VERA BENNING OFFERED TO BE SECRETARY PER DENNERLINE, NO MOVEMENT ON THIS.
(V.BENNING, WAS PRESENT TAKING NOTES)

A BOARD MEMBER ASKED LEHNER, WHY SHE CONTACTED PARVIN PRICE- VRUC’S ATTORNEY.

LEHNER: I THOUGHT IT WOULD BRING, VRUC TO THE NEGOTIATING TABLE.

LEHNER ASKED WHAT VRUC ‘S POSITION WAS ON GREENDALE AGREEMENT

LEHNER STATED SHE SENT CONTRACT OF GREENDALE AGREEMENT TO PARVIN PRICE.

(OBVIOUS THAT BOARD MEMBER (DENNERLINE) NOT HAPPY.)

DENNERLINE, “VRUC MAY SUE, IF DCRSD ENTERS INTO AGREEMENT WITH GREENDALE.

LEHNER, SAID, “TO KNOW VRUC’S POSITION WILL FORCE GREENDALE’S HAND.”

(MORE CONVERSATION, COULD NOT HEAR)

LEHNER WILL WORK ON GREENDALE ISSUE

ADJORNED 9:40 PM

KATHY SCOTT
LOGAN TOWNSHIP