17 July 2012 Dearborn County Commissioners Meeting Notes

Present: Jeff Hughes, President, Tom Orschell, and Shane McHenry

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.

OLD BUSINESS:

Payroll schedule change- Suellen Cauble-said the SBOA has been after us for a long time to not pay ahead for employees. They want to pull back one day later for 5 consecutive payroll periods (2 week intervals)This means payroll on Monday, then 2 weeks late on Tuesday, and so on. This will get their paychecks to be one week later that the last day worked so that they would not be paying ahead of time worked. By mid October they will be back to Friday paydays. This will get part timers and full timers on the same schedule. And they will be in compliance with the SBOA- State Board of Accounts.Even highway will be put onto this schedule. Gayle Pennington said that they had worked on this over several months to make it as painless as possible. Suellen Cauble said the perfect situation would to be to do this again in a year and get them payroll one more week off so that they areen’t paying on Friday for work done that Friday. They will look at that at a later date.  Commissioners approved this schedule change.

Maintenance for Dearborn County Vehicles- tabled

Whitewater Canal Scenic Byway- Randall said that they had been trying to get INDOT to administer it themselves. INDOT is trying to get a solution for both. She fully expects to have it resolved by next meeting.

OKI Funding Contract/Agreement .Tabled until August 21^st

NEW BUSINESS:

Mark McCormack Planning and Zoning- Proposed changes to the Zoning Ordinance- unanimously favorably recommended by PC.  These were advertized on the 19^th and 23^rd of June.

Article 3 section 320 Dimensional Variance Requirements- broadened definition and tied this in with Article 27 also. The rest of 320 remains the same. This brings it into line with the state code.  No public spoke. Commissioners approved this change to planning code.

Article 27 Definition of Variance- is revised by a few words to expand what would be included in a variance. This matches state code better. No public spoke. Commissioners approved this change to zoning code.

Article 21 Section 2125 Handicap Parking Requirements- changed to accessible parking requirements from handicapped. They match ADA requirements now. We were more restrictive. New diagrams illustrate this. No public spoke. Commissioners approved this change to the planning code.

Article 25 Section 2546 private or resident Swimming Pools- This was revised to reflect changes to the Indiana code. New rule is 4 ft barrier and/or safety cover that is mechanically operated cover with key and switch, etc. The building dept is using the same code. Hughes had some questions on the covers and fence height. The fence height matches more to ones required in Ohio and Kentucky where many pool builders originate. Public did not comment.  Commissioners approved this change to the Planning Code.

Erin Fox- Jack’s Forever 3 Foundation 5K Run- asked for permission for a road closing to do this again this year. A letter goes to all neighbors two days in advance. Orschell will get the highway dept signs for the run, McHenry will help get volunteers for trash pick up afterwards. This is for Sept 8^th from 8:45 – 10:30 AM Saturday. Hughes participates. There is a website to sign up also. Commissioners approved the road closing for that time period.

HIGHWAY DEPARTMENT: Todd Listerman, Highway Engineer- had a bid opening for McAllister Exc Patriot IN  $295,172.22 for Lower Dillsboro road. This was rebid when the first round came in too high. Only two bidders came in for this round. O-Mara was the other one. They will start in mid August and done in November. This is fully funded- money was set aside. Commissioners approved the contract to McAllister Excavating Co.

School flashers were installed and INDOT will inspect . ( North Dearborn district schools)This was done thru the highway safety school program for 90/10% split.

Bid out August 2^nd for Benning, Weisburg, and Lake Tambo. Weisberg will be restriped when paved. This delays the bid until September to get a better price.

Tim Grieve, Highway Superintendent- started slip repairs and Hogan hill is nearly finished- guardrail tomorrow. Dover Hill next on North Dearborn. The new Mack truck is in service. More stabilization will be done using the same crew INDOT and L-bg used to stabilize new and old 48. Mt Pleasant is an example of a slip that can use this.

ADMINISTRATOR: Teresa Randall:

Surplus vehicles - 2005 and 2006 Crown Victorias were requested by Moores Hill Fire Dept. She brought the titles and VIN numbers, and commissioners approved the sale for $1 each.

Hoosier Square- storm drain done.

Hoosier Square- the stair project was bid at $18,725 by Marshall Enterprises. They will use a subcontractor – Dan Thomas Construction. They have worked for Lawrenceburg City. She wants to check back with Carl Fryman , Lawrenceburg’s inspector and their references. She wants to come up with a plan during construction for access and safety. Orschell abstained as he thought there could be a conflict of interest. The other two commissioners approved.

Randall has exhausted all other avenues for the fiberoptics issue at Hoosier Square. The fiberoptics has to be 25 ft or higher over the RR track. Indicom will do this from the pole near the Surveyors office She thinks this can be done for $5,000. $15,000 was budgeted. Commissioners approved her to get the application to the RR for this.

Votaw Demolition- Listerman came up with Randall on this. They looked at internal resources and they talked to Lawrenceburg city with Mario Todd and Grant Hughes. Baudendistel noted they have the right of entry along L-bg’s pie shaped piece in back. Conservancy just wants us to avoid the toe of the levee. $130,000 in line item budget to demolish this and get grading fill and gravel. They want to hire someone to handle the grading and drainage plan and there is an existing French drain there. They will have to put in a new catch basin and connect it to the city sewer system. They can get a set of design plans from mike Hall or Land Consultants. County surveyor is getting the other issues handled. They will do a demolition contract and then a grading contract. It may be advantageous to do all this at once. Randall said they can save a few thousand by tapping into our internal resources.

Jail Architect Recommendation- Randallpresented with Jeff Lyness  of Maxwell Construction available for questions. RQAW,  DLZ,  Brandstetter Carroll, KZF, Dewberry Goldberg, Sullivan and McCreary, Rosser/American Structurepoint, and Shinkle and Schultz , who declined to be interviewed.

By phase 1 RQAW was first, Rosser/American Structurepoint second, and DLZ third.

Phase 2 was to check their financials. The team recommended Rosser/American Structurepoint with a strong staff in Lexington though based in Atlanta. The team was more confident from references in keeping costs under control. American Structurepoint has a local presence in Lawrenceburg. Their fees were all similar. RQAW was praised by Randall for their years of services on this jail and excellent interview, though the committee was convinced that Rosser/American Structurepoint had more depth of resources for our project. Commissioners approved Rosser/American Structurepoint as the jail architects with Randall negotiating to the county’s satisfaction and specifications. They did this out of respect for the county’s committee’s work  on this. Hughes abstained.

AUDITOR: Gayle Pennington- minutes approved with amendments to the June ones and July 3^rd as presented. Claims approved.

ATTORNEY: Andy Baudendistel- Joint agreement and interlocal agreement for Hardintown Water Project- county sponsored a grant for this. This joint resolution authorizing an interlocal agreement with Lawrenceburg for $118,536.25 was already signed by Lawrenceburg. Commissioners signed that. The interlocal agreement will be taken to Mayor Carr to sign after we have today. The same was done with a resolution with Greendale and then an agreement with them as we are attaching to their lines. Greendale will own and maintain these water lines. Mayor Hedrick will sign these also after commissioners sign them. They are in a time constraint on this now as there is a pressing need for water as some of the wells and cisterns went dry over there. There is also a proposal for engineering services with Hrezo Engineering for $8,000. The board may contract this because there is a declared emergency there. Commissioners declared this water project as an emergency. Hrezo recommended some local contractors CH & M Excavating Milan and Brackne (sp ?) from Brookville to be contacted. Hrezo will get plans to them within a week. They could get the bid by next meeting and approved then. Baudendistel and Randall received much cooperation form Lawrenceburg and Greendale in getting this fast-tracked.

Baudendistel said- Anyone with a firearm in their personal vehicle used to be required to file notice of this per the policy manual. This needs to be removed as state law no longer requires this. Commissioners signed this ordinance to amend their handbook.

COMMISSIONER COMMENTS- McHenry says they have some older low band radios from sheriff’s dept to Aurora. Baudendistel will look at the interlocal agreement statute to be sure we don’t have to sign one to do this. Pennington is also checking with SBOA. McHenry said they have an old lightbar to donate also. Baudendistel will check on this also.

LATE ARRIVAL INFORMATION- Bill Black – EMA- thanked everyone for attending the workshop last week.

PUBLIC COMMENT- none

Meeting adjourned at 10:45AM

Christine Brauer Mueller

Lawrenceburg Township