7 May 2013 Dearborn
County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin
Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County
Administrator, and Andy Baudendistel, Attorney.
PROCLAMATION – Public
Service Recognition Week 2013- Terri Randall- Shane McHenry read the
complete proclamation for May 5-11 to recognize all public employees and
volunteers. Commissioners approved and signed the proclamation. The meeting
room was full of county employees. Doughnuts were available and a county
employee was recognized and lead the pledge of allegiance.
OLD BUSINESS:
none
NEW BUSINESS:
INDOT- Debra Ault-
Contract # R-34521- Letter of Understanding for SR 1 Closure/detour- for
July 8 to August 8. This reimburses the county for any damage to the detour
roads during the closure. Commissioners approved and signed the letter. Sawdon
Ridge to N Dearborn to McCann and Old SR1 is the official detour route.
HIGHWAY DEPARTMENT:
Todd Listerman, Highway Engineer
Bridge 138 Agreement-
on Bonnell Rd west of Burzelbach. Tried to seek federal funds, but decided
to use local funds and that decreases the cost by about $250,000. It is
considered a bridge, but is actually a culvert by railroad for a property
owner’s driveway. The owners decided to MOVE their driveway, thus allowing the
cheaper alternative. This new contract is $149,671. The old contract was
$10,000 less for design. The construction cost offsets this increase easily.
Commissioners approved the design contract.
Signatures for 2012
Highway Annual Report- Commissioners accepted and signed the report to be
sent on to the state.
Signatures for Bridge
102- Utility Reimbursement agreement- on North Dearborn by Creekside. This
is between Ohio Valley Gas and the county for $4,305 to be reimbursed to Ohio
Valley gas for moving their gas lines. Approved and signed by commissioners.
Bridge Foreman
Position – asked permission to go in front of Council Hiring Committee to
post this position. The former foreman retired before Jan 2013. Commissioners
approved this. It is an existing funded position. Grieve and Listerman share
this position in their staffing. There is no full time bridge crew any more.
They are looking for someone with bridge experience. Lynch asked if they had
looked in house. Listerman said they would post it. Lynch said a lot of this
was contracted out to other companies. Listerman said this work is maintenance
not construction contract work. The standards and requirements today are
stricter now- so we hire out the construction.
INDOT approved design
for Stateline Road slip. Monday and Tuesday will be closed for survey and
geotech work on Stateline between the two Augusta Drive ends. They will make
the necessary announcements.
One Community One
Family- Proclamation of Mental Health Awareness Month- Brenda Konradi- May
is traditionally time for this. She shared a story that a video of a family
with a son violent from the age of 3 was being presented to legislature. He has
been in residential facilities. He has received help now and has not been
violent for 5 years. He graduated high school and enrolled in IVY tech.
Commissioners approved the proclamation and signed it after Lynch read the
Proclamation into the record.
ADMINISTRATOR:
Teresa Randall:
Former Animal Control
Site- Cleanup and Fencing Donation to 4H- Bill Shelton and Randall- the
agreement went to 4H and Shelton outlined what they did. Community Corrections
took fencing down and the posts are yet to be pulled for them next. All that
will be left when they are done is the block building. The Highway crew will
take down the building with a track hoe. He estimated about $200-300 to get
removal of debris. There are old septic tanks that need to be crushed and
filled. Shelton will check to see if anyone wants the fill. McHenry commended
Shelton for taking on the additional responsibility.
Project Update-
Votaw-Shumway demolition and Parking Lot- looking better over there. Next
phase- bidding out and bids come out Friday at 10 AM. They think 6-8 bids to
open. Wants a commissioner there for bid opening. Little will be there. She
said he will be Randall’s “buddy” all week for Public Service Recognition week-
even making pancakes one morning.
Regional Workforce
Board- Region 9- Local Officials agreement- they are ready to move forward
to their new structure. There was a lot of turmoil at the last meeting and one
of the mayor’s spoke up at that meeting. She has not reviewed this agreement
with the attorney yet. Two members of the board were here to answer questions-
Dennis Weinberg- told them this was meant to be locally managed and operated.
Under Mitch Daniels it became centralized. Now they are attempting to turn it
back around to what the original intentions were. Most ways of handling their
agreements and liabilities are apportioned by population. Over the last 10
years there were 4 times there was a misspending and they never got to the
level of having to reimburse that money. Most recent incident was around
$3,000. The second part is who will be your representative. Commissioner Mark
Asch from Jefferson County was the one selected as the chief elected official
by the group. Who gets the money? The Work force gets the money to implement
the programs. They plan to meet at least twice a year. Hughes used to be the
chief elected official when he was commissioner. New system is supposed to
start by July 1. Our county’s liability is 15.42% of the liability share. So
far Decatur County has not signed and Bartholomew County only wants its own
liability. The rest are signing. It is not necessary to have all sign, but
eventually they will have to come to agreement, because they all have liability.
Randall recommends signing it once the county attorney reviews the agreement.
She said this is all about all the funds available to the region. We are the 2nd
largest county in this group. The risk is not getting involved and asking for
our share of the money we need here. Baudendistel has no issues with the
agreement. Lynch said that as they’ve met with a lot of businesses in the area
he has no problem with signing the agreement. Commissioners approved and signed the agreement later in the meeting
after Randall got an original copy. They did not sign for who will be the
representative. Tabled until commissioners can discuss who the elected official
will be.
Permission to
approach County Council for Jail Funding
- this was already done at the last meeting.
Randall met with
Greendale, Bright, and St Leon- with fire and EMS with Kevin Lynch. They
will have report soon. They have found
for the county that day coverage is an issue for each EMS unit. They can
usually get evening coverage. Lynch said that with public service recognition
week, these fire and ems people are way over the top with what they do for the
community. We need to help them figure out how to better serve the community in
what they are doing.
Greendale was
approved by Commissioners for $40,000 for EMS two units. Bright was
approved for two units for $40,000. St. Leon was approved for one unit for
$20,000.
Brad Uhlman from
Maxwell Construction- the big jail bid is due Thursday at 2 PM. 14 bid packages. After that Maxwell, Rosser
and the commissioners will review and decide. Randall said the tally of results
will be presented on May 21st. they will also have the tally on the
alternate as well. This is advertised for Council and Commissioners as they meet
back to back.
AUDITOR: Gayle
Pennington- claims signed and April 16 minutes approved.
ATTORNEY: Andy
Baudendistel- pending litigation on Stateline road ROW project - Bright
Enterprises and Grotes both signed settlement agreements. This settles the case.
Commissioners approved both settlements and signed them.
COMMISSIONER COMMENTS-
Lynch wanted to recognize the employees and Randall for all her additional
work for this week’s celebration of public employees. Little concurred. He said
be careful telling Terri you’ll help- she’ll have you busy all week! McHenry
concurred with thanks and hopes this is an annual event. He had one complaint
on Jandel Dr.
LATE ARRIVAL
INFORMATION- Mark McCormack and Bill Shelton noted $18,750 for permitting
software. Schneider was able to set up the permitting software that will
still leave $6500 in the account. This will make people have easier online
permit application process. They want to PERPETUATE the funding. 764 permits
issued last year- which is low due to downturn. Used to do about 1200 a year.
They want to raise the fees $10 each to accommodate the funding to pay for
this. They plan to visit several other counties to see how they like their
software. Commissioners think it is a great service and will increase
efficiencies. Mark and Bill estimate 6-12 months to migrate all the info in and
get it running smoothly. Listerman said that the property’s history of permits
will be easily tracked once this was set up. Pennington said that having this
info available in the field would be a plus too. McCormack said that will
depend on cell signals throughput the county. That’s a variable. [NOTE: Cell signal strength and internet
speed and access are two main infrastructure improvements in the county that
would enhance economic development and workers who bring work home.] Pennington
said there is still time to get this on Council agenda to increase the fees. Commissioners
are on board with the idea to allow online permitting and are OK with the
increased fees to support this.
Terri Dillard-
Community Corrections- 2 year $970,600 grant. It’s the same one they have
done before. It’s their main funding about 75% and covers salaries. The rest
comes from fees. Commissioners signed the agreement.
PUBLIC COMMENT- none
Meeting adjourned at 11:00 AM
Christine Brauer Mueller
Lawrenceburg Township
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