4 June 2013 Dearborn County Commissioners Meeting Notes

4 June 2013 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.

Executive session preceded meeting and Commissioners decided at the main meeting to reject and rebid bid package #8 detention equipment contractors on the jail project – approved to reject and rebid.

Randall asked Brad Rullman to speak and he asked them to rebid package # 3 on precast concrete also and commissioners approved to reject and rebid.

[NOTE: No reason was given for taking these actions. It is not clear if this will add or subtract from the jail total cost yet.]

OLD BUSINESS:

Region 9 Workforce Board Representative- tabled also they are looking for rep recommendations from Chamber of Commerce as well.

NEW BUSINESS:

Life Time Housing- Mark Sandman- Signature for CDBG (Community Development Block Grant) support letter- this also fits in with our existing comprehensive plan as far as approving housing in Dearborn County. Approved and signed.

Township Advisory Board Vacancies – Little had names for Harrison and Lawrenceburg.

Connie Cotttingham for Harrison township- Republican approved

Gary (Gerald)Hizer- Cook Avenue- to replace Dorothy Blackwell approved.

Tabled the Washington Township and Jackson Township  Advisory Board vacancies. [NOTE: There was no explanation for why any of these vacancies occurred or why Commissioners fill those positions.]

ADMINISTRATOR: Teresa Randall

Jail Project Bids- Brad Rullman- has the contracts for the approved bidders- three copies of each contract. It will take some time to sign all of them. Baudendistel looked them over. They can be signed after the meeting- but were approved at the meeting.

Commissioners Approved the Following Contracts for Bids on the Jail:

#1 and #4-$ 2,133,000 to Bruns Gutzwiller for jail plus alternate

#2 - $630,200 Bray Construction

#3 was rejected earlier and has to be rebid.

#5- $498,360 – Avenue Fabricating –plus alternate included

#6 -Valley Interiors- $342,334

#7- Kirland Roofing  -$188,700

# 8 rejected to be rebid earlier in the meeting.

#9- Breckenridge Kitchen Equipment -$332,987

#10- $220,300 Quality Fire Protection for base and alternate

#11- Queen City Mechanical- $991,400

#12- Triton services- $1,093,500

#13- Banta Electric- $958,275

#14- Security Automation  Systems-$698,550

AUDITOR: Gayle Pennington

 Minutes -Special Commissioners Meeting tabled for revisions.

Claims approved.

Maximus Consultant Contract- there is an ordinance that does not allow any contracts to be approved for more than one year. – Baudendistel had questions and commissioners tabled it for clarification.

Online Ordinances – updated and Pennington is paying for it through the Auditor’s budget to put this online. They need the contract signed for this. This eliminates printing all the books and it also gives the general public access to it. Sheriff’s dept can go online rather than hauling the big book around with it. American Legal Publishing contract will be reviewed by Baudendistel. Commissioners are generally in favor of this online access. McHenry wants some of them updated prior to paying for publication online. Pennington will get a task force to look at them and also have other dept. people look at their codes.

Tim Grieve – Highway Superintendant- quotes back from local vendors on single axle trucks from Lischge for $87,937,54. The second bidder was for Shirk’s International in Greensburg - $82,263.09 but is out of town. Lischge Motors does pick up and deliver for repairs and is local. Lynch wants to do local business and they provide additional services and conveniences. Commissioners approved Lischkge.

McHenry asked about North Dearborn road project to clarify county ROW and work done there for Mr Smith. Baudendistel and Listerman will work on that letter.

ATTORNEY: Andy Baudendistel- none

COMMISSIONER COMMENTS

Lynch commented on County redevelopment commission taking a bigger role in county economic development. He appreciates auditor and administrators help in those issues. Commissioners need to  take hold and be the driving force on directing the Redevelopment on those issues. Things are going well there. [ NOTE: This possibly explains the shake-up  with terminating Mike Rozow and Paul Kunkle in the Chamber of Commerce.]

McHenry - getting Animal Control in line on when they should call for sheriff help. They are getting things written up for that.

LATE ARRIVAL INFORMATION- none

PUBLIC COMMENT- none

Meeting adjourned at 9:45 AM

Christine Brauer Mueller

Lawrenceburg Township