17 December 2013
Dearborn County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin
Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County
Administrator, and Andy Baudendistel, Attorney.
OLD BUSINESS:
Barnes and Thornburgh
Engagement Letter-contract for an additional lobbyist for the legislative
relations council Jan thru May at $5000/ month and $3000/month for June thru
December. Termination at any time. McHenry said –“With all the attention to the
Indy Star article it is important to have people watching our back.” Lynch said
that they had talked about working together with the larger municipalities to
share this- but there have been some conflicts that prohibit this. $46,000.
Approved.
EMS Reimbursement-
for EMT training for reimbursement up to $250. Reviewed and Commissioners
approved and signed. Two individuals were approved for the reimbursement
tonight also.
2014 Commissioners
Meeting Schedule- Little was OK with how they are. Lynch suggested keeping
an evening meeting. 1st meeting of the month is at 8:30 AM on the
first Tuesday and 2nd one is the third Tuesday at 5 PM. Approved for 2014.
NEW BUSINESS:
Inmate Food Bids-
Sheriff Mike Kreinhop- Three contract bids from Gordon Food Services, US
Foods Service, and Ellenbee Leggett were all approved so they can shop the best
prices of each. Details are available at auditor’s office.
Commissioners
Certificate Sale- Glen from SRI said that 46 properties failed to sell in
fall. 30 had been on three sales. The commissioners can set them lower as long
as they cover the price of the sale. (ads plus SRI’s fees) Can do live sales or
on the internet. Live sale gets it done in one day. SRI gets 10% of sale on
internet and 15% if live sale. Buyers buy the lien and then they start paying
the taxes in 2014 for 2013. They have to pass a resolution to authorize this
sale. They can remove properties up to the date of the sale. One of the
properties is in Sugar Ridge subdivision and has a storm drain on it. They plan
to remove that from the sale. They recommend $50 flat rate on everything. There
is a 120 day redemption time. Lynch asked what other counties they do this for.
Glen named over 12 counties off the top of his head. Some counties have the
county get the property and a clear deed and then wipe off the taxes and sell
the deed. They get more money that way and it attracts people who are
intimidated by the other process. Lynch asked for more results from other
counties. Glen told them we have done it here 2 years ago. 5-7% of the
properties sell for more than the taxes owed. Many are vacant lots. A couple
are owned by builders who have filed bankruptcy. Live sale is how we do it
usually here. They also send fliers to adjacent property owners. Lynch wants
more info before taking action. Glen said he can get the info to Lynch and the
commissioners within the week. Tabled until the next meeting in January and
they want the treasurer’s input by then.
Website Contract-
Terri Randall- E-Gov Strategies for
website redo. They had a committee together with Midwest data to look at this.
They had 6 firms and 3 were locals. They have done a lot of other websites in
the state. County attorney has reviewed. $18,675 cost. They will start in
January and be done by springtime. This is a proprietary product and you have
to have annual maintenance and support for $3735/yr. This includes phone calls
and support. The template does not belong to us. The data does. Commissioners
approved.
Interlocal Agreement
for Fire protection- Harrison OH- Terri Randall- this is ending this year
(was a 3 year contract) She offered the one year or three year option. There is
a $2000 savings if they do 3 years. They did 146 runs this year. The local EMTs
are not ready to take this on yet. She recommends one year. This is for fire
and EMS services. Some of the fire component is covered by the townships.
Harrison Township had 36 fire runs this year. Lynch said it was complicated and
wants the trustees to step up and pay the fire portions of this contract. That
is their responsibility. They have been a good partner in the process- but we
need to look at this. He is frustrated. He wants to get Harrison township
trustee in to talk to them. Lynch noted that Commissioner Little was a trustee
and he knows the responsibilities. $117,493 is the cost. Commissioners accepted
the one year contract with striking the automatically renewal section. Harrison
has been great and knows we are trying to wean ourselves off the service per
Randall.
EMA Director- Bill Black: Travel Advisory Declaration from Dec 6- for Level 1 travel advisory
due to the winter storms. Signed. Also
lifted it on Dec 10th.
Homeland Security Sub
Grant Agreement- Bill Black - redoing the trailer and replacing a 1972
truck. $8,836 and budget approved by the
state. This will take 1-2 months to be approved by the state after signature.
District 9 Planning
Council has rep Bobby Mills is largest city rep and county rep is open
since Mike Davis passed away. They need to get a rep on the third Tuesday of
the month. Black will bring in a few names next month for this.
SIRPC Commissioner
Representative- for Board of Directors. Commissioners reappointed Art
Little.
ADMINISTRATOR:
Teresa Randall- ordinance might need to
be revised on the EMT reimbursement and they can’t find the old ordinance
on that. They will need a new ordinance and Andy Baudendistel will create that.
This is a one-time deal- so they don’t need a broader ordinance.
Courthouse deal is
going out to architects for RFPs due by Jan 3rd in a sealed
envelope. This is not a low bid situation. The interview committee is
interviewing for architect skills. So she is holding the RFPs private so as not
to skew that process yet. Advertise up to $250,000 with Council for Architects
and geotech services on Courthouse design. Randall approved to do this for
Council meeting.
AUDITOR: Gayle
Pennington- Dec 3rd minutes approved with Little abstaining as he
was absent. Claims approved. Ladies from
Maintenance dept worked very hard on Christmas party and Pennington wanted to
be sure everyone appreciated that. McHenry concurred.
ATTORNEY: Andy
Baudendistel- was at a training in Washington DC for Veteran’s Court at last
time.
He said he knew Bill
Shelton discussed some properties that were unsafe. He asked if there were
any things they wanted him to consider. He said demolishing is left up to the
hearing board which is the commissioners. There are levels of review before
that happens. Brown Building in Moores Hill would have been easier with an
ordinance in place. He should prepare something for the 2nd meeting
in January.
He also recommends
they digitize their ordinances like Hamilton County IN or the town of
Versailles. This company also checks the ordinance against the state code
also. He wants to have a rep come in and present to us. Pennington contacted
them so she can preview it and set that up. Cost would be needed.
COMMISSIONER COMMENTS-
each commissioner reflected on the past year and wished everyone a Merry
Christmas and Happy New Year.
CVTB Convention
Visitors and Tourism Board members were appointed according to the new
ordinance: Kelly Wills, Bill Lansing, Debbie Walter, Maynard Barrett, Charlotte
Hastings, Ellen Perfect, and Marilyn Bower. They have staggered two year
appointments.
LATE ARRIVAL
INFORMATION- Martin Dejulia introduced Christopher Geggie from Freedom Indiana-
they were given permission to hold a rally on the courthouse steps Saturday
January 4th 11-12 noon to
make the public aware of the proposed Constitutional amendment wording coming
up for vote this fall. Pastors, attorneys and other local groups are helping
set this rally up. Little said that though he disagrees with them he believes
they have a right to voice their opinion- that’s what his relatives fought and
died to defend. House Enrolled Joint Resolution no 6 is a proposed amendment to
the Indiana Constitution concerning marriage. Section 38 is proposed to read:
Only a marriage between one man and one woman shall be valid
or recognized as a marriage in Indiana. A legal status identical or
substantially similar to that of marriage for unmarried individuals shall not
be valid or recognized.
De Julia said that the first sentence is already in state
law and he really is troubled by the 2nd one in that it would preclude
civil unions and domestic partnerships.
[NOTE: Perhaps our legislators should take a page from Pope Francis’s playbook
on this.]
PUBLIC COMMENT- none
Meeting adjourned at 7:40 PM
Christine Brauer Mueller
Lawrenceburg Township
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