23 January 2013
Dearborn County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin
Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County
Administrator, and Andy Baudendistel, Attorney.
OLD BUSINESS:
Appointments:
Highway Engineer- Tabled at the request of Kevin Lynch this
time.
911 Director- tabled again
Plan Commission- Jim Thatcher of HVL was appointed to
replace Ken Nelson on PC and BZA
PTABOA- Mark Neff and Mark Hardebeck reappointed
Bill Black Jr- District 9 Planning Council- tabled as Black
hasn’t found a replacement yet.
NEW BUSINESS:
Port Authority –
Shane McHenry can be removed from the agenda now as the new law has been
withdrawn for now, so it is not as urgent as previously thought for the county
to join the port authority. [NOTE: For
more explanation of this see the Tuesday Journal Press article.]
Bill Black Jr-
Signatures for EMPG Competitive Grant for $5179.77 Emergency Mgmt
performance grant program. Couple
surveillance cameras, weather station, computers, etc. were requested. Baudendistel had no concerns about this. Commissioners
signed the performance grant.
Yellow travel advisory for Jan 21st was signed by
commissioners. They will keep it in effect for the next few days also as the
roads are still snow covered with the temperature issues. Highway has been
keeping on top of it per Lynch.
Sheriff is getting rid of the food wagon and EMA would like
to take it over. Black has a 6 wheel drive they bought a few years ago and
haven’t used- so he wants to sell it. He will get with Baudendistel to be sure
he follows the correct procedures. Commissioners are OK with that.
McHenry asked for warm shelter procedures- Black said that
RED CROSS handles that for the county if it becomes needed. Black will let
McHenry know the procedure by email tomorrow.
Donna Thacker- 2013
Summary of Dearborn County CASA was presented to commissioners so that
commissioners will approve their grants again this year. There were numerous
partnerships she said. Partnered with prosecutor to pass out drug kits to
encourage parents to drug test their kids. $1500 scholarship will be awarded to
someone actively pursuing recovery and going to IVY Tech. McHenry asked about the drug test kits and she
said it was prevention and intervention and when people hear about it in detail
it has been positive. They have $8,000 for drug testing kits in their line
item. Recovery event was held. Recovery café at Hamline church was well
received. Lawrenceburg gave them $185,000 this year. They have $10,000 for
Lawrenceburg residents to use the intensive GMHC treatment and same for the county
residents. They have the same surveys administered for several counties to
correlate information - $10,000. McHenry expressed the county’s appreciation
for their efforts. Commissioners approved the summary and grants. $86,084
divided up 4 ways was approved.
Wade Kimmon- MOU –
Memorandum of Understanding- for data sharing with Boone County – this is
an update of one we had that expired in 2012. This is for our police officers
when they go to help over there and vice versa. They share pretty much their
whole data base with us also. Commissioners approved this. No money is involved
in this per Baudendistel.
Charlie Ashley-
Signatures for NCIC and IDACS Mgmt Control Agreement- this has to be signed
whenever a person on that board changes. This is being done to replace the
former police chief from Aurora on that board. Approved.
Brad Rullman- Change
orders for Jail project- 6 change orders: All approved:
Change order # 1 for Banta electric- $30,000 deduct for changes in interior lighting
package.
Change order #2 for Security Automation System $5788-
which is a net deduct for RFI
#12 deducting some access controls , camera and intercom added to new elevator,
remove door access controls and removed the head in system for security package
which was redundant.
#1 for Quality Fire Protection- deduct 30568.76 for
combining zones, add PR #3 for
345.07 - leading to net deduct of $30,223.69.
#1 for Valley
Interior Systems- add PR3 polygraph add wall modification for total add of 3510
#1 for Queen City Mechanical- 2265 added and plumbing
modifications for add of water heaters and contingency for future unseen
conditions for $10,000 etc for total
$18,974.
#1 for Triton Services-
modifying existing air intakes to bring up to code. $55,934 additional.
SUMMARY - $2,277 is the total add for all change orders. So
they are still in the construction budget.
They are falling slightly behind due to weather conditions.
Can’t keep it warm enough without a complete roof. They still are on target to open it in July
for new addition and November for renovations.
ADMINISTRATOR:
Teresa Randall- wanted to also thank Brad and Maxwell Construction for all the
discussions that kept us on budget. She said she has been well informed of
every issue. This is a testament to the fact that we have a good crew of
contractors.
Interlocal agreement crafted by Aurora’s attorney Jeff
Stratman for the county to take over their dispatch completely. This is a
smaller fee for them and there is better communication now. It starts March 1 for $37,726.02 for this
year but will be for $45,000/year after that. But it has to be redone for next
year as it does not automatically renew. Aurora’s equipment will be used for
spares. Commissioners approved the agreement.
County Website project has their kick off meeting this week.
Epop??-- CORRECTION- EGov Strategies LLC impressed her with their whole plan and experience. Department heads
need to be engaged as this is their website too.
EMS next week with Charlie Ashley and Wade Kimmon to discuss
information they need from GIS. They can decide how to spend the $100,000
incentive money they were given. They are thankful for Kimmon’s input.
Courthouse Annex review- they interviewed architects with
Bryan Messmore and Liz Morris and Eric Hartman and Maxwell. Narrowed it to the
top 2. She is doing more research and they will visit them as well as do some reference
checking.
Randall stated that Jan 31st (with a tent and maybe portable
heaters) is the groundbreaking for Whitewater Mills. Both Governor and lt governor
have sent regrets. Ted McKinney is the new director of the Ag dept at the state
and he will attend. He is very excited about this project and will bring
another member of the dept. to discuss this further and want to see how it
affects the farming community.
AUDITOR: Gayle
Pennington - Claims and Jan 7th
and Dec 17th minutes were approved.
Signatures for
Commissioners Tax Sale- SRI Contracts- that they reviewed. Baudendistel had
no issues. Commissioners signed the contract for the live tax certificate sale
for severely delinquent property taxes and NOT the internet sale.
ATTORNEY: Andy
Baudendistel:
Animal Control
Ordinance – big picture is to look at the entire ordinance. He thinks he
needs to have meetings with Marlene, PAWS, and someone from planning and zoning
and law enforcement to draft another one. He does have one tonight to address
nuisance animals and what to do with one. This attaches a penalty to it.
Amending the current ordinance. 90.01 and 90.99 sections are amended. The penalty is $50 first offence, 2nd
$100, and third offense they will seize the animal and it becomes property of
the county. Commissioners approved the amendment. The sheriff’s dept will be
made aware of this also. Effective 30 days from advertisement.
Unsafe Building Ordinance – tabled until
he can get it finished in February at 2nd meeting probably.
County Administrator-
Lead Economic Development Officer is the new title for Terri Randall. Baudendistel
prepared this as a housekeeping item. Under IC you can assign duties to
employees- to clean the job description up he has a resolution that will assign
economic development duties to the county administrator position. Baudendistel read this into the record and
stated it is authorized per IC 36-2-2-13. She has been doing this since
March.
Baudendistel will proceed on a small claim for the sheriff
dept for about $2000.
COMMISSIONER COMMENTS-
Lynch encouraged people to check in on neighbors in this cold weather.
McHenry said- we should be checking on Art. Laughter. Art
said for people to drive safe.
He said highway is getting hit hard with wave after wave of
snow. Lots of praise for highway dept.
LATE ARRIVAL
INFORMATION- Randall said that the jail project has been drawing down. They
will be going back for another $3.5 million draw soon. Also it cost $48,751.68 for fuel diesel tank that leaked.
PUBLIC COMMENT- none
Meeting adjourned at 6:30 PM
Christine Brauer Mueller
Lawrenceburg Township
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