7 October 2014
Dearborn County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin
Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County
Administrator, and Andy Baudendistel, Attorney.
OLD BUSINESS:
Ordinance to rezone
parcels in Miller Township –Baudendistel prepared the ordinance that was
already approved at the previous commissioner’s meeting. He also read it and the reasons it complied with the IC stating the
five reasons it complied with the code as well as the declaration of
commitments and agreement to be signed. Approved and signed.
Ordinance to vacate
roads in Wilmington –this was tabled to hear from the other property owner.
Baudendistel prepared two versions of the ordinance depending on the decision
today. Dennis Kraus, Jr. surveyed this and presented maps and materials.
Weisicles ( sp?) did not want to deed their half of the vacation to the
cemetery. He pointed out that it did not hinder access to the cemetery. He
showed how the criteria to address during a vacation were met for the Indiana
code. The cemetery could build a private drive along the 20 ft strip they get
with the vacation. Mr Probst, who
maintains the cemetery, spoke about not really having use of that 20 ft for a driveway.
McCormack said that he can put the driveway right on the line. Some land from
adjoining property owners may be donated to expand the cemetery some day. The
owner said she was not wanting interfere with the cemetery in any way. She
plans to just be able to maintain the land there as it is difficult to mow.
There was only one cemetery board member in favor of the vacation per Probst. Lynch motioned to vacate the alleyways
but NOT Water Street. he did not want to create a problem for the future as
this is a historical area. Little seconded. Approved and signed the ordinance
as stated by Lynch.
NEW BUSINESS:
Assessor- Gary
Hensley- The state requires a $50 fine for all petitioners who fail to
appear at a scheduled PTABOA hearing. He has 4 now who have not paid. The IC
says shall- not may. Andy Baudendistel
says it costs more to file a small claim. Hensley said that the petitioner gets
a letter 30 days prior to the hearing to remind them and they also sign a
letter when they request the hearing acknowledging they will have a $50 fine if
they miss it. Tabled for more research.
The contract for XSoft Cama Software is fo r$206.400 to be
paid over 4 years at $51,600 per year. The annual maintenance and support is
$34,000 per year. Council approved the budget for this. He presented the contract
for signatures. Approved the contract and the maintenance agreement. Signed.
Clerk of Courts- Rick
Probst- election services contract- this is a service and maintenance
agreement for them to be used for two years. They cut expenses if we agree to
the two years. $17,000 + spent on maintenance for one year and it goes to
$12,000 for 2 years. Baudendistel said they have to be able to terminate for
convenience or any reason. Tabled until that can be addressed. [NOTE: What election occurs in 2015 that
would require their services?]
Per Probst- Absentee
voting began today.
Maxwell Construction-
Brad Rullman- Jail expansion change orders:
Security Automation Systems- door change to sliding doors
for $1,866.20 Approved.
Fourteen additional cameras $28,639 requested by sheriff to
Security Automation Systems. Approved. sheriff pays part out of community
correction fees also
Banta Electric- modification to fire alarm system $14,462
for subcontractor Siemens for their part of this system. Approved.
Banta Electric- time and material for conduit and cabling
for the fire alarm system $2560.27 and change of the first floor area to add
receptacles and lights 6388.04. Total
$8948.31. Approved.
Valley Interiors- hang and fire tape walls for maintaining
the fire-rating. Modify shower wall drains etc. Security soffits for ductwork
in J-Cap classrooms. $9725.00 total. Approve.
Valley Interiors- repair existing first floor walls, hang
ceiling in dorm B, fire rated ceiling in corridor and elevator, and small
deduct from damage they repaired. Total $12,400.00 Approved.
Right now the addition is finished. Meals are being prepared
for the entire facility. Dorms being moved into this week. Women moving in this
week also. Some of the video visitation rooms are online now. Working on the
existing kitchen turning it into the medical area. Also working on the old
booking area. Hope to finish the overall project in January.
Community Corrections-
Steve Kelly - SERCC Grant Amendment-
Baudendistel said it was an increase due to state law $8464. Now it totals $493,000
grant is their operations fund. This is the same grant they receive every year-
and the auditor’s office manages it in a separate account. Approved.
HIGHWAY DEPARTMENT:
Todd Listerman, Highway Engineer:
Stateline Road-
Realignment contract- around the
Georgetown Rd area for federal dollars of $822,650.00 for FY 2019. Contract
agreement. Little motioned even tho they will go faster by his house after it
is fixed. Approved.
Small structure
inspection-For 4-20 ft wide structures. Fed dollars for this are $115,785.
Approved.
Stateline project in Bright- they are tree trimming to move
electric lines. Listerman thanked Kelly for Community Corrections working 4
days cleaning Stateline. Road slips finishing up and Johnson Fork Bridge Paint
getting finished up. Going on vacation but will be able to be contacted if
needed.
Contract for
Manchester EMS- $20,000. Approved.
PAWS Agreement- to
get them onto a calendar year they need to make this for Oct – Dec 31.
Approved. They also need to get the termination clause to be 3 months instead
of 6 per Baudendistel in January to be in line with our general policy on
this.
Clothesline Project-
McHenry read it. Domestic Violence project to be a visual tribute to the
victims of these crimes. Oct 9 with rain date of Oct 16 in the Courthouse
Square. Approved
Port Authority Joint
Agreement- Greendale is trying to set up their own. One county commissioner
will be on the board of directors. Stratman from Aurora prepared this. It is a
joint agreement with the County and Aurora and Lawrenceburg. There was to be
legislation last year not allowing any new port authority. Meet on 3rd
Friday of the month at rotating locales in each participating entity. Joint
Agreement approved. McHenry is our board member.
SCU- Special crimes
Unit- Project Escrow Agreement- Baudendistel said this puts money with UCB
Bank. McHenry ABSTAINS from all discussion or voting. Approved.
ADMINISTRATOR:
Teresa Randall- contacted by Lt Gov office for historical items to be displayed
in her entry office. They will be displayed for 2 weeks up there. Nice
opportunity for the county to be spotlighted in the statehouse.
The recommended design for the Courthouse Annex is ready.
Kraus suggested Nov 18th she said. Commissioners approved that date.
Randall asked Bill Black who was present to give a quick update on the fire and Hazmat for the
Whitewater Mills project. He said he has discussed that with Harrison FD.
They plan to get into more depth with chemicals there also. There are also
mutual aid agreements in place should we need more aide on a site. He said they
do not go into whole detail to keep info from terrorists on their procedures.
They will be reviewing the company policies and procedures also. Sometimes they
will do a mock disaster preparation. Kathy Scott alerted them to the Chlorine
and a potential blowout from that. She wants to be sure they are aware and
appropriately trained. Black noted that we also have a contract with Greater
Cinti as a Hazmat and they are a Class 1 certification. These are available.
Scott asked about the company paying for the costs of the response. Black said-
the company is responsible for all of that. Randall said that the chemical and
grain won’t be stored until March. They have already started to hire and train.
Randall showed them the
county website so far. They are going live today if commissioners approve.They
still want some to get more on their pages still. Nusibeh will be redirecting
to another IP address late today. They will announce to the media. She thanked
Pennington, McCormack, Hayden, GIS, etc for their committee work. They wanted a
crisp and patriotic hometown feel. There will be a breaking news bar on the
intro page. You can also subscribe to that feed. It is ADA compliant. There is
also an official county news button. The dept pages can personalize their
photos etc. She showed the commissioners page and her link on it etc. There are
also links to each commissioner with their profile etc. Four times she
mentioned the records request form being online.[NOTE: Has that form been approved by commissioners?] Meetings and
minutes. Link to the Gateway and transparency in Government. Redevelopment
minutes etc will be online. County ordinances section has a button. They are
still backfilling some of this she said. Randall said as we use it, we will
perfect it. Lynch said it was wonderful. Always a work in progress- it is a
good update. McHenry agreed. Randall said it was a lot of work. She asked for their approval to go live with
the new website. The residents will be directed to this from the old site. Approved to go live.
AUDITOR: Gayle
Pennington- Claims and Sept 2 and Sept 16 minutes approved.
ATTORNEY: Andy
Baudendistel- nothing more
COMMISSIONER COMMENTS-
Lynch said an exciting 2 weeks with Gov in town for town hall meeting. Good
interaction at that event. Exciting to display county history at gov. office.
McHenry- commended Aurora Lions Club for work at the Aurora
Farmer’s fair. They cleaned up too. He also said that 3-4 complimented him
about how great the roads look- so he passed that on to Listerman. He will pass
that on to Grieve too.
LATE ARRIVAL
INFORMATION- none
PUBLIC COMMENT- none
Meeting adjourned at 10:32 AM
Christine Brauer Mueller
Lawrenceburg Township
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