17 May 2016 Dearborn County Commissioners Meeting Notes

17 May 2016 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Andy Baudendistel, Attorney, and Terri Randall, Administrator

Councilman Alan Goodman was in attendance.

OLD BUSINESS:

Title VI Plan- Randall said they had to add a section in on environmental justice- to make sure it doesn’t disproportionately affect certain income groups. Baudendistel had reviewed. Approved the revised Title VI Plan.

NEW BUSINESS:

Scott Carnegie, DLZ and Brad Rullman, Maxwell Construction- Documents and Request to Release for Bids Annex Project- Scott Carnegie said he had been working extensively over the last several months with Maxwell on the plans. Two stories lis the basement were shown on the blueprints. Basement is mostly unfinished except for the corner for inmate holding and intake. Public entrance on south side for staff only on first floor. Public will access on the west main entrance. Elevator is on first floor entry to access the ads building also- a two sided elevator. Carnegie also showed the inmate elevator access to the courtrooms.Circuit court jury room is relocated to avoid the steep stair access that currently exists. Elevated boxes over the two other courts to get natural lighting in them. Building facade will be limestone to mimic the courthouse. Alternate bid items are included to decide whether or not to add certain items to the plans for stain or paint to paint to have the ads building match the other two. 

Brad Rullman- Maxwell -  talked about the timeline. If they get approval to proceed. They have 10 different bid packages for the 10 different contracts. There will be the Construction mgr,, site work and paving, masonry, structural steel, drywall and acoustics, flooring, mechanical trades, plumbing, HVAC,  electrical. Bids will be back by June 28. July 5- Maxwell will have bids reviewed and present to Commissioners. Construction start July 11. Phase 1 is prep of site so access points will be affected on the 2 existing buildings. Phase 2 will be actual dirt moving etc. for Sept 17, and then Phase 3 for renovating some courthouse areas and Jan 2018 for completion.

Lynch immediately motioned to approve them to proceed. Little 2nd and all ayes. 

Carnegie asked for McHenry to sign the standard form for state release. Approved.

Updating Interlocal Agreement with Aurora- Mark McCormack- Planning and Zoning- after a year they assessed and they needed some changes. The city proposed increasing from $25,000 to $30,000 to cover what they are CURRENTLY doing. The county can’t afford to do extra hours. The city manager for Aurora wanted this done in advance of preparing their budgets. McCormack presented the memo showing the minor changes in the existing contract. Fee collection issues will have to be revised and discussed later. Aurora’s mayor already signed this. McHenry said he is always in favor of combining governmental services when possible- but wants to be sure McCormack’s staff is able to do all this. McCormack said they are hammering out the changes needed and are aware of their time constraints. If it doesn't work in the future they will have to move on. Lynch concurred with McHenry on the collaboration aspects. He sees it expanding into other areas in the future. It helps build relations. Approved the revised updated Aurora agreement. McCormack said they will funnel the funds to a part time spot of sorts. 

Moores Hill EMS Contract- 2 units at $20,000 each- approved.

Bright Fire and EMS Contract- 2 units for $20,000 each- approved.

ADMINISTRATOR- Terri Randall- couple updates- Title VI training has been well received.

A whole set of plans is in her office on the Annex for  the public to view. Thanks for getting us this far. Everyone that was involved behind the scenes did really well. We’ll see how we do on bid day. Lynch said that he recognizes and appreciates all the work that people did to bring this project forward. This will provide efficiencies and such a professional environment for the county.  I thank you again for heading up that project. 

AUDITOR- Gayle Pennington

Claims and Minutes from April 19th and May 4th approved. 

Request for Grant Application Approval for Veteran’s Office- Pennington presented for Mike Burgess- it passes thru the county for annual support from Lawrenceburg to the county for $6,000 for their transportation. There is no match for it. 

ATTORNEY- Andy Baudendistel- agreement for American Dental LLC and the sheriff for the inmates. Dr Alan Wilhere( sp?) It is for 24 months and automatically renews annually with a 30 day notice to discontinue. American Dental LLC is located at an address in Indy. Commissioners approved the agreement. 

COMMISSIONER COMMENTS- Lynch said he received several calls on the SR 1 road work in Bright. Listerman was consulted as to better signage etc or flashers. There is a pretty big trench or ditch. So he thinks at night they could have issues. They will work thru it. Project will be over in 6 weeks. Little sad the problem there is speed. Lynch agreed. 35 mph is too fast for it now. Little said people need to be patient. 

Lynch said to keep troops and veterans etc in mind for Memorial Day. Little agreed. 

McHenry said he received an email from Tim Grieve for big slip on East Laughery. He consulted with Listerman also and GSI can do this as a emergency and can do it an amount that I will not publish as Grieve needs to get another bid out on this. McHenry will have to meet with Tim and Todd and Council. We’ll have to do less paving this year based on these slips. Pennington said they can just move the money since it is already there if this is an emergency. There is a 5 year warranty with this. Baudendistel said it is definitely a hazard. The section of road is West Laughery road slip as 2 ft of road- 65 ft long and very deep. Approved to proceed. 

PUBLIC COMMENT- Richard Johnson- Whites Hill Road- pet peeve project on State St bridge to Harrison- the top rail is sticking out 4 ft and is dangerous. Little said- he saw it and he agrees it is dangerous. 

LATE ARRIVAL - Randall said they need to read the statement for a voluntary survey to show they are in compliance with Title VI. She read it.

Meeting Adjourned at 6 PM

Christine Brauer Mueller

Lawrenceburg Township