2 April 2026 Dearborn County Regional Sewer District Meeting Notes
Meeting was held offsite at Zerbe Law Building due to early voting setup. Next meeting will be here too.
Board
Steve Renihan President County Commissioners 12-31-2027
Doug Baer Treasurer County Board of Health 12-31-2027
Brett Fehrman VP & Secretary City of Aurora 12-31-2025
Jeff Bittner Board County Council 12-31-2026
Steward Cline Board County Commissioners 12-31-2025
Russell Beiersdorder Board County Commissioners 12-31-2025
ABSENT: Jeff Stenger Board County Council 12-31-2028
Board Attorney - Frank Kramer
Also present: Christy and Kevin from Hrezo Engineering
Renihan read the Public Access Statement as legally required.
Minutes: March Minutes Approved
Financials- Updated Treasurer report in May
PUBLIC COMMENT :
Rick Layton E-1 pump contractor came back from last month.
Mrs Green- Sold Property off 2468 Meyer Rd (off Carr Rd) in Bright and septic failed in Bright and bought a new property at 9012 Mt Tabor. North side of Meyer Rd is in DCRSD territory and the south side is in Crossroads (LMH) territory. Rather see them on sewers instead of septic replaced. Owner needs to get costs for septic and also sewer to compare. Board discussed this at length. Greens are responsible for costs with interlocal agreement, $ 1,000- investigation by attorney Kramer, and sewer installation costs. Board hopes to be doing the billing. If Greens decide not to look at it- then the sewer is not available really and they redo the septic. Approved.
Harvey Dobson- Dobson- Plumbing Sunman.- he works on E-1 pumps for 22 years. Says the best pumps are E-1 pumps. They have 2 year warranty. He is the certified plumber for E-1 pumps. He is service center here with Covalent (E-1 pumps.) Board said that there is a 1 year warranty on the construction installation with CH&M- so our customers will contact them in the first year with problems and if private owners beyond these 2 projects then they use their own installers or can call Dobson or others on the preferred list of services. Dobson has replacements pumps in stock and they also have loaners if the pump has to be rebuilt. Board approved adding Dobson Plumbing to the preferred installer and maintenance provider any pump on the list.
Project Updates: Christy and Kevin from Hrezo- presented items for part of the asset management plan. They also showed the preliminary engineering report with the PER.( which had about 100 attachments) Declaration that we have an asset management plan dated Match 2026. SRF (State Revolving Fund) application also was submitted on March 30th. Financials etc from Brock did not have to go with the application. Letter of transmittal went with it also. Cline wanted to acknowledge the hard work and detail that went into this by Christy and Kevin.
Updated DCRSD user agreement as approved for Frank Kramer to do. It will also have $250 penalty (unauthorized connections or improper materials in the system) and fees update. Deposits are refundable, when people leave. Approved.
Baer will create a separate account for all deposits so refunds will come out of that account. Approved.
Guilford- lift station in at park- Duke energy cost for electric ($8,861.63)- above the flood plain. Approved to pay this when bill comes in. Approved.
Change order plug valve ($1700) to close off the lift station to protect system from flood. - Approved
Need an interlocal agreement with the park board as the restroom will be shut off when flooding is down there. Ask Park Board for the authority to shut the water off when the plug valve is used to close lift station.
Control building is still being constructed. Pictures sent to board of inspection.
Lake Dildear- Electric done to lift station and flowmeter done at Dillsboro treatment plant too. SEIData plan is getting finished to send out to them.
Cline wants Frank Kramer to update user agreement with SEIData and have their capacity fee and $250 deposit to us before we hook them up. Approved.
Meinders needed things done to get a dry tap now to Shriners Club too. Mobil Station can get online pretty quick to. Baer has talked to them about closures to their mound systems too. Sewer board controls the mains and then the customers contract with Meinders to do the rest. SEIData is having Maxwell do some of this work. Tap and valve and T - and this is done by end of June. They need to check the agreements to be sure they change this right. The commercial projects need to have different fee based on EDUs. Residential is $250. But commercials will be higher. $250 per EDU. ( Equivalent Dwelling Unit) starting April 2,2026. There was a certain agreement we had with SEIData but after this we use the new formula. Approved.
6 more board meetings before these projects are done with Guilford and Dildear.
Chaffee will come in to help fire up the Guilford plant. Meinders said they were struggling to get responses from Chaffee to get info before they core thru the wall etc. He will pursue them more to get this done. Cline- The timeline to finish the project is end of June and want to have this startup by the end of May. Fehrman- wants to bring our superintendent online before that. Cline- we need to be on record with Chaffee. Christy will also get on with Chaffee by Monday/Tuesday before vacation about that. Doug Price and Jeff Meinders need to be there for the startup. Price has sludge for bugs to feed it. ( not dog food) Meinders- RR has casings 2 inches larger than the outside diameter of the pipe. So they caught that and are fixing that. Gas Company also has to be talked to about the bridge that has to be done by June 30. Wants answers by April 15 for April 16 meeting.
Doug Price has blowers in. Brett Fehrman- wants Doug Price input on High Ridge. Needs a sludge holding tank. They need it for when the haulers cannot get in. Thinking of how to approach Guilford plant. Need two pumps. Need Doug to be there with Chaffee - so it’s practical. Looking for different pump brand that won’t clog up. Started Cl tablets April 1.
Cline- RFP- Steve Brock sent back the financials of the asset management plan. He will get more info to understand the details. We may need to sit down with Brock or zoom call to understand some of the future rate increases etc. He based his numbers on the assets and their age. For replacement purposes.
New Business: Baer has to do quarterly report for the county on the grant money. He passed out the report:
Lake Dildear- Interest earned can help with overages. $7,076.04 to move it over to the construction account. $1,463,797 left to pay. Not dropping into contingency yet but CLOSE. Approved.
Approved Doug Baer to share the document with the County Auditor.
Guilford- has to move money to pay for future change orders. $11,930.68 interest to construction $61.73 needs to be added to legal. Approved.
Approved Doug Baer to share the document with the County Auditor.
Contingency Funds- $31,688.85 interest. It will not cover all overages. Wants to let interest roll until bills come in. Will have to tap into the principle that was supplied to us.
Approved Doug Baer to share the document with the County Auditor.
Cline wants the known costs that Jeff and Christy have completed so they know what is coming. Bridge (concrete driveway) and restroom specifically. Those are the only 2 that were talked about per Christy. The interest was a Godsend.
Perfect North Slope wants to meet with a couple board members to see what capacity etc. and see the costs. It has to be a deal that makes sense for both of us. Tim Doll talked to Renihan and Cline. 75,000gal/day is peak flow. There are tanks release flow at night and or after weekends. Texas Gas requirements. 30,000 gpd. Only permitted for 50,000 gpd now. They need to know what LMU is charging them. Residents should not be bearing the capacity charges for Perfects. So maybe a bulk rate.
Office Update: per Kelly- Mike Kent - wants a payoff and another woman Patricia Fisher- wants to pay a lien that has been going off and on since 2011. - Baer will meet with Kelly to work on these. There is a High Ridge family squatter issue too with a lien.
Claims: operating claim -$2680.74 Approved
Discretion of the Board: Renihan - Thanked everyone. Meeting on April 16th will be here at Zerbe Law Office Building.
Board approved Frank Kramer to work on the contract for superintendent. Cline will send him all the notes. The day the projects are done- then the contract will be official.
Adjourn: 7:25 PM
Christine Brauer Mueller
Lawrenceburg Township
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