4 March 2014 Dearborn County Commissioners Meeting Notes

4 March  2014 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little

Absent: Kevin Lynch who is on vacation

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.

OLD BUSINESS:

Appointment 911 director- taken off agenda- was previously handled at their special meeting.

NEW BUSINESS:

Juvenile Nurse and Doctor Agreement for 2014- Baudendistel has reviewed. $12,000+ for a year for nurse Ron Phillips.  Contract with Dr. Samantha Wood- $11,133 for a year. Commissioners signed.

Sub- recipient semi-annual report- Children’s Advocacy Center- CDBG(Community Development Block grant)- asked for commissioners to sign their semi- annual report. There were 480 kids seen in the entire year of 2013. Commissioners signed.

Emergency Management-Bill Black, Jr.:

Signatures for past weather advisories- commissioners signed 2-14-2014 to 2-19-14 and 3-2-14 to 3-3-14 advisories. 

Severe Weather Awareness Week- March 16-27, 2014. (that is more than a week) Thursday March 20 will be a statewide tornado testing.  Commissioners signed proclamation.

Black also presented a grant application for reimbursement for their salaries. It was approved by Commissioners. Last year they got $39,000 back. That is less than half their salaries.

HIGHWAY DEPARTMENT: Tim Grieve, Highway Superintendent- Equipment Quotes-

Mack type truck chassis-  tried to keep quotes as local as they can as it keeps $$s in our area and repairs etc. are closer. Chassis –Lisckge Mack local business is a little higher at $89,138.They also come and get trucks etc for us. Shirk International in Greensburg is the 2^nd bid at $84,000. Commissioners awarded it to Lischge Mack even though higher cost due to service savings.

Mowers – Zimmer- no bid returned. Jacoby sales-  Brown - Versailles all had no bids. $72,600 was one other bid. $ 57,761 John Deere from Smith Greensburg- was approved.

Pickup truck $25,551 from Hirlinger. Haag was $1500 higher. Commissioners awarded it to Hirlinger.

McHenry asked Grieve to pass it on to the troops that they have done a great job throughout the winter. Grieve will have  a report to adjust the budget possibly as the snow storms have eaten into the budget.

 

ADMINISTRATOR: Teresa Randall:

Courthouse Annex tabled from 2/18:

Contracts- Construction Manager- Maxwell Construction is the Manager. That project has been funded up through design and budget only. The amount of the services are $343,815- and it is broken down by phase. $35,465 is what covers this first design and budget portion of the phase. Commissioners voted to approved both numbers should the project continue on. [NOTE: construction management should be based on the total cost of the project. How did they get a number for the total management without the budget and design being done? If they have estimated it, the 20,000 square ft building they said they needed is costing about $4million??? If you do the math that is $200/ sq ft.]

Architect Contract- Eric Bratz ( sp?)- represented DLZ Architects- Council did approve $250,000 total for this first phase. AIA document is the standard contract. Randall has made strike- throughs to initial. Survey work will be contracted through the owner and the owner will furnish the surveys. The contracted amount is paid on a percentage of the project. They provided a sliding scale on this because they don’t know the total hard costs. 25% of total is due for the initial phase. 75% is due after the cost is determined. DLZ is using a high definition scanner to use on the courthouse to get behind all the wall and non-plumb spaces. Randall said that is neat technology and not every architectural firm has that capability.

AUDITOR: Gayle Pennington- St Leon emergency services for $20,000. Baudendistel said that he had redone it to clean up all the old errors. Commissioners signed it last meeting and it was to go back to St Leon for their signatures. So this has to wait. Greendale also has the old agreement and needs to get a new one. Terri Randall will get a new version to Greendale. All tabled.

Minutes signed for Feb 18 and special Feb 25 meetings. Claims signed.

ATTORNEY: Andy Baudendistel –– Resolution to enter into EMS interlocal with Lawrenceburg- signed.

Interlocal with Lawrenceburg and DC EMS Services for 2 units was also signed.

Baudendistel – prepared a proclamation for Nick Goepper to be presented to him at the Lawrenceburg Parade March 8 sat 10:30 AM. Proclaimed it to be his day. Signed.

Baudendistel will continue to meet with Animal Control to review the ordinance and redo it.

Baudendistel is trying to implement allowing people to search your address on the county GIS.

COMMISSIONER COMMENTS- Little said there were a lot of positive comments about county highway on the good job they did. McHenry concurred.

LATE ARRIVAL INFORMATION- none

PUBLIC COMMENT- none

Meeting adjourned at 9:31 AM

Christine Brauer Mueller

Lawrenceburg Township