4 December 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

4 December 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

Present: Jim Thatcher Acting President, Art Little, and Jim Thatcher

ABSENT: Shane McHenry

Also present: Connie Fromhold, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator

TITLE VI STATEMENT FOR COMPLIANCE was read by Baudendistel as legally required.

OLD BUSINESS

Wilker Property Update- Building Commissioner - Bill Shelton- gave a letter to them and Mr Stearns, the Wilker’s attorney. The time limit was up on Dec 1 and Wilker was working past the deadline himself even though it was specified that he was not to do the work himself. Thatcher and Shelton inspected the house on Dec 3. He gave  listing of what was done and what was not finished. Drainage issues are not finished. He says they need to move forward into receivership on this property. 

Mark Stearns- attorney for Wilker- said he just received the letter and going thru it one item at a time. JD was working on cleaning up the site- not performing the construction. He does not see any code violations in the list. Gravel driveways are code- pavers nor required. The catch basin worked on the recent rain that we had. There is no lien on the property. Seeding has been placed and some natural plants left in place to control erosion. Lawyer said they have stayed in touch with county attorney all along and the progress has been good. The catch basin was designed by Hrezo engineering-  and he provided the plans to commissioners. The pipes left out in the side yard are not out of code. 

This boils down to the agreement- not the code- per Thatcher. 

Little motioned that Baudendistel entered the court to appoint a receiver for the property as Wilker failed to meet the Dec 1st deadline.  Passed and approved.

Baudendistel - If the court agrees then they will need guidance on appointing a receiver. He will file that today and wait for the hearing date. Shelton will try to find candidates to act as receiver for the court.

Resolution to repeal Resolution 2014-001- Baudendistel read the resolution that repealed the Lead Economic Development Officer from the County Administrator job description and title. Approved.

NEW BUSINESS

SIRPC- Patty Jackson- Owner Occupied Grant Application Signatures and Public Hearing- $350,000 for owner occupied rehab program- for 15 families in the county. This does minor repairs such as roof, windows, furnaces etc. They have an inspector that identifies the health and safety issues in a home. They must be at or below 80% of the federal income level. Competitive bids- awards in March 2019 if we get the grant. They cannot do work in flood plains or with land contracts etc. 

Probst asked how they select the applicants. This used to be done by Life Time Resources. They use people on their waiting list and its an extensive waiting list. Scored on elderly, disabled, and income level. Cap on each property is $25,000. They are using a $70,000 USDA match money for this grant. They also use an aging in place assessment on anyone over 55. They use energy star items also. 

Board approved McHenry’s signature on the document at his earliest convenience. It included a correction on the agreement from Baudendistel which they initialed. 

2019 Materials Bids- Highway Supt- Tim Grieve- fuel, asphalt, stone, and aggregates.

Laughery Valley Ag out of Osgood won the fuel bid. 

Accepted any and all bids on the other materials. This is because it depends on where the work is being done in the county and transportation of the aggregates, etc. Approved the notice of award of the bids as above. 

Highway Dept - Todd Listerman:

Matching grant program - this year we applied for paving on 6 roads in the county and 50% match.(Stateline from Jamison and North Dearborn, Bond from Stateline to the Ohio, Sneakville, North Hogan from Hogan Hill to SR 48, Hogan Hill, and Sawdon Ridge) We got $996,499.08 for this program. He will develop the contract and will bring that to January meeting. Over 2019 summer they will be paving these roads.

Novation Letters with DLZ- Bridges #5, #29, #108, and #215- Land Water group is leaving the project and being taken over by DLZ. Thee are 4 letters being signed so all have copies of this change. The terms will be the same as Land Waters. The Land Water group is ceasing to exist. 

Award for Bridge #76 Jamison Road. They are all prequalified with INDOT. INDOT is on board with this. Approved. 

$994,275.76 is low bid to Rohe Paving for Bridge #76 Jamison Road.Accepted. Closure estimate is after March 1st and open by school start. Accepted.

Award for Bridge #201, West Laughery Road approach-heavy flooding washed out the west approach. Patched with gravel and concrete reinforced approach was bid. The low bid was Rohe for $58,850. Accepted.

Agreements for Small Structures #211 and #213- Lower Dillsboro Road- additional engineering services from Civil Con Inc. There is a concern with the limitations of the wetland area there. They want to work with Corps of Engineers for this. Wetland delineation report. $4700. Accepted. 

SR 1 Closure and Unofficial Detour Agreement- this covers any damages to the county roads during the construction period of the closure for the work time. The agreement with the county and INDOT. Between Dover and Sawdon Ridge. 90 day closure  somewhere in time from April 1 and Aug 30, 2019. Approved.  

Contract Modification #2 for staking Stateline at Georgetown Road- This is for utility staking and some right of way if needed. The modification was approved with GRW Engineering for this project and NTE $8,060. 

Thatcher asked Listerman to start meeting with him in January. 

2019 PAWS Agreement- presented by Sue Hayden. Basically the same contract and they want to have the Humane Center Advisory Committee stricken( Item #11) as they find they are not using them.They are using the board of directors mostly. $10,000/month. Approved. 

Malcon Proposal- Prep of claims for Fuel Tax refund- presented by Sue Hayden. They met with the auditor and Hayden. This deals with highway dept. and diesel fuel - up to maximum of $1500 for  Malcom’s share of the taxes. They can go back 3 years to recoup. The formula for the refunds is hard to track so this is a way to recoup. 

ADMINISTRATOR – Sue Hayden- nothing more.

AUDITOR – Connie Fromhold  -Claims approved and Minutes held till McHenry is available. 

ATTORNEY – Andy Baudendistel- City Mgr for Aurora will be here for the Conwell St property that the county owns and also some tax sale properties so they can get work done there. This will be at next meeting. 

COMMISSIONER COMMENTS- Little - was slick on some roads- be careful. Salt truck was there.

Thatcher- wished people happy holidays this month 

LATE ARRIVAL INFORMATION- none

PUBLIC COMMENT- Phil Darling- came home a tree had blown down and was rotten. The Rumpke safety guy had put cones out. He had called the dispatch to let the know. One county guy was out there on his way home and saw it and with a chain saw cleaned it up. He went above and beyond to do this. Great they way do extra for the county. Complimented Todd and Tim on the employees.

ADJOURN- 10:17 AM

Christine Brauer Mueller

Lawrenceburg Township