AGENDA December 1st DC Commissioners MORNING Meeting

 

AGENDA

DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING

December 1, 2020

9:00 a.m., Henry Dearborn Room

Dearborn County Government Center

165 Mary Street, Lawrenceburg, Indiana

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. TITLE VI STATEMENT FOR COMPLIANCE

IV. OLD BUSINESS 

V. NEW BUSINESS

1.  Dearborn County Redevelopment – Jim Deaton, DCRC & Mike Perleberg, One Dearborn

Resolution Approving Amendments of the Plan for W. Aurora Expanded Economic Area

2.  Appointments to Board of Health (Gerald Miller & Dr. Harbans Gill)

3.  Highway Engineer, Todd Listerman

1.  2021 Road Material Bids

2.  Signatures for Form 96 - 2021 Line Striping  

3.  Signatures for Form 96 - Chip Seal/Fog Seal Subdivision Contract

4.  Bridge #30 Epoxy Overlay Quote

5.  Lower Dillsboro Slide Contract

VI. ADMINISTRATOR – Sue Hayden

VII. AUDITOR – Connie Fromhold

1. Claims/Payroll/Minutes

VIII. ATTORNEY – Andy Baudendistel

IX. LATE ARRIVAL INFORMATION

X. PUBLIC COMMENT

XI. COMMISSIONER COMMENTS

XII. ADJOURN

20 November 2020 SE Indiana Regional Port Authority Meeting Notes

20 November 2020 SE Indiana Regional Port Authority Meeting Notes

Present: Jim Thatcher, Chairman, EG McLaughlin, Terri Randall (Secretary), Tom Palmer (Treasurer)

Mike Perleberg, Andy Baudendistel (Attorney), Susan Greco

9 on zoom call 

Alan Miller, Scott Greeners, John De Devisio, Libby ?last name,  Mark Drury, Derek Walker, Benny Turner, Al Abdon, and Lennie Fryman

ABSENT- Alan Weiss, Kelly Mollaun, Sarah Jordan

Sept 18 minutes approved

State Board of Accounts Portal Entry input- Tom Palmer- SBOA contacted them to update the Gateway from when they had started the Port meetings. They are now going through an audit.

They hadn’t uploaded their bank statements, updates, and reconciliations.

Crowe is doing the list of things they needed for the audit per Benny Turner. The audit will probably come back with suggestions etc to get their forms etc. Tom Palmer is owner of the Gateway contacts and updates per Benny- and Benny is doing 90% of the work per Tom Palmer. The treasurer is the one in charge of this for the future.

Proposal for Beam Longest and Neff- John and Libby presenting over the phone. with Perleberg manning the slide presentation here.

Port Authority Action Proposal:

There will be changes now that the Port Authority said they were not using the Port site here at Lawrenceburg

Libby presented these changes from last July

AEP Closure and clean up process is 2-10 years away. 

What is the Plan B for the AEP site. How to grow economically and the powers that are available to you.

5 tasks- Port Workshops- with key stakeholders and board members. 

Data Driven Commodity Flow Analysis and Business Plan Options. Problems with gathering with COVID issues. Then educational and collaborative workshops. Wanted to see if Ports would share the data they have for us and OKI data. What are the commodities that would most benefit from this port jurisdiction. 

Also the competition in the area - are they able to grow or are they at capacity? Are there any niches we could fill?Also are they looking for additional land areas that need to expand into.

There needs to be some sort of Port Authority over the property and some financing and a clear line of asset control. Also need a Section10 Permit that is desirable but difficult to get.

Workshop on late Feb or early March to get a vision process with up t 3 business models.

Potential  Revenue Streams for Port Authority.

Leases- Throughputs fees, dockage fees, storage and material volume fees, billboards, cruise line operations, tourism and recreational models

Data Driven Business Plan Proposal

Identity, Problem, Solution, Target Market, Competition, Revenue streams.

Derek asked if BLN ( Beam Longest and Neff) has previous experience on Port Authorities. John answered that they have an employee that used to work on these and did he and Libby in other parts of the Ohio River system.  Libby has most recently worked on a Port Dev grant connection Baton Rouge to Helena on the Mississippi. They were making hand sanitizer products and it is considered a hazardous material so they were able go move them in containers and avoid the truck issues. Also worked for the Port at Evansville. Looking at a terminal on the west side and finished it just before recession of 2009. It did not move forward due to recession. Also had one in Milwaukee terminal study. Another one up there is  a designated maritime…..

Closed down the generation facility in GreenBay that is no longer using coal there. She has worked on a lot of freight plans in many states. 

What can a Port Authority DO????  That is where the revenue stream comes up. You need to decide what you want to be? Is it truck parking that is the highest and best use of your port? 

Can you share an action plan that you have done in the past ( Derek)?

Libby- in the Helena Harbor situation. Their sanitizer goes to meat processing plants. They needed sufficient transportation to get all this product. The plan was to expand the transportation possibilities.

John and Libby of BLN signed off so the Board can discuss them after the next presenter.

New Business:

TSPC Truck Parking Pilot Program Boone County and OKI are looking for partners to help with this Scott Grenerth runs TSPC- trucking specialized parking services. He used to be a truck driver for many years.

Connecting Truck Parking. This is important with the truck issues in Northern KY and airport. They need a SAFE place to park at night. You don’t want to drive around a lot as they are regulated by hours driven also. Safety is an issue- he cited someone he knew who had been shot. So safety is an important Need a truck parking a staging facility. Want to be out of the congestion to get back on the interstate. Parking is for longer overnight times or staging is for shorter term stops. Truckers want it fenced off, safe with lighting. Caro can be taken out of the trailer while they are sleeping- needs to be secure. They also need restrooms. It does not need to be a truck stop- there are loads of places they can get fuel. They just need a safe place to park. You have local drivers needing it, fleets need it to drop the trailers when they pick up a new contract.Short term over the road truckers also need it.

A product like UBER or Air B&B is what they provide- they have reservations and the owner can see all this. Port could own and TSPC can set this up and manage it for them. 

Drury asked what the per truck revenue is for this. $15-16/night is being charged over at one in northern KY. The rate goes up to $20/nite or later in the day to book raises the fee- This is for unsecured lot. 

If secure you start at $20/night per truck. You can get long term contracts for fleets.

a TA Travel America Truck stop is the one he was citing in N KY. They were the first one to offer reserved spaces. There is a severe shortage of parking in your area. No decision.

Treasurers report

$743.75- to Baudendistel for legal services.

$615,125.73 is the account balance for the port

Baudendistel- $215,000 grant for a revolving loan fund was set up and which was to be matched by Port donating $5,000. This is to help with SEI Chamber Foundation. The money is to loan existing or new businesses. Small business focused loan program. EG McLaughlin is head of this. He said it has worked out well- they have had 5-6 applications for this. This is to help for COVID affected businesses. It is a one time commitment of $5000 from Port. Approved for a one time $5000 donation to this Chamber Foundation. EG and Tom Palmer both abstained as they are on this foundation. Eric Krantz should send an invoice for this donation per EG McLaughlin. 

Discussion of Beam Longest and Neff proposal earlier in this meeting. Thatcher said this 2nd one is $59,000. First proposal was about $25,000. EG and Thatcher both thought this was pretty expensive for what we were needing. Decision was to form a committee to study this further. They are taking a step back for the time being from this to see what it is they want them to actually do for us. The committee is to get each city and the county represented. They want to take some small steps forward to see what they can do. 

PUBLIC COMMENT- Chris Mueller asked if the Port of SE Indiana ( SIRPA) ( the R stands for REGIONAL) is just for Dearborn County. The answer was yes for them to do anything here in the county. I asked- But if it were more regional could they do more? Not at this time apparently. [NOTE: This might benefit from further research]

Next meeting is Jan 15, 2021 at Lawrenceburg City Hall.

Meeting adjourned at 2:20 PM 

Christine Brauer Mueller

Lawrenceburg Township

 

Dearborn County Health Dept. Weekly COVID Report

 Dearborn County Health Department 

COVID-19 Morbidity and Mortality Report: 11/12/2020 – 11/18/2020

Number of Dearborn County Residents Reported Tested with Results (HPH, ISDH, Bethesda North, Mercy Health, Christ Hospital, Urgent Care, UC Health, St Elizabeth, VA, LHI…):  1,010

Number of Negative Tests: 609

 Number of Positive Tests: 401 

Positive Tests By age: 

18 yrs and under: 61

19-30 yrs: 70

31-50 yrs: 104

51-80 yrs: 147

81+yrs:  19

Number of Deaths Recorded This Week: 1

Ongoing Dearborn County Statistics:

Confirmed Positive Cases: 1,888

Reported Tested with Results: 13,199

Total Deaths: 29  

By age: 60-69 yrs: 1

                           70-79 yrs:  2

                           80-89 yrs:  16

                           90-99 yrs:   8

                           100+ yrs:  2

             By Gender: Female: 17

                      Male:  12 

17 November 2020 Dearborn County Council Meeting Notes

 17 November 2020 Dearborn County Council Meeting Notes

Present: Liz Morris, President, Dennis Kraus. Sr., Dan Lansing, Kevin Turner ( sick - so was present via phone), Tim Doll, Alan Goodman, and Bill Ullrich. 

Also present: Connie Fromhold, Auditor, Leah Bailey, Comptroller, and Sue Hayden, County Administrator

Title VI Statement read as legally required 

ADDITIONALS:

SUPERIOR COURT II-Judge McLaughlin- 

Public Defender- $30,000 (1001) asked for $60,000 in August. Estimates $10-15,000 needed not the $30,000 as requested. $15,000 approved to finish the year. 

McLaughlin also said they had added more for public defenders at budget for $60,000. She wants to give them a health insurance option. She’s trying to get experienced people to commit and stay for public defenders. She would deduct the health insurance from their pay. Morris said that they need to be an employee to qualify for county health insurance by Med Ben. At the most it would be 3 people that she’s trying to retain. Judge McLaughlin said that she would have to try to get one of these as an employee. McLaughlin will check wit the other judges on ways to do this. She thought this would have been a simpler way. But Morris and Goodman said it would violate the contract with Md Ben. Raising the hourly wage may be a better choice and they get their insurance from the exchange. They had about 800 people that had public defenders. Probably spent $200,000 on them this year. Lansing asked if the Public Defenders were mostly young. She said they don’t last as long. She has a few regulars in the local lawyer pool that are more reliable.

MAINTENANCE: Eric Hartmann

Janitorial Supply- $10,000 (1001 & 1136)- Leah Bailey said he has run out of supplies and needs his to finish the year. Approved out of County General.

CLERK ELECTION- Gayle Pennington

Supplies, Overtime, Ads- $20,254 (1001)- Connie Fromhold presented and hoped the Secretary of State might reimburse some. Approved.

Transfer of funds for Employee payout $4,478- Approved.

COMMISSIONER- Sue Hayden

Lighting-$ 508,900 (1001)- almost completed 

Touchless Bathroom Fixtures- $181,464 (1001)- almost completed. 

Asking for them to be paid out of County General as it is being covered by COVID funds. Approved.They are also going to refund contingency as some were paid out of that to. $609,000 roughly going back to that fund 

Sheriff- Shane McHenry- John ?? presented

Holiday Pay- $ 24,959 (1233)some of this has to do with the extra week of pays this year. Approved out of Jail LIT (Local Income Tax)

Overtime- $5,943 (1233) Approved out of Jail LIT

People are stepping up to cover COVIDs etc. per Tim Doll- appreciate that.

update- Looking at beginning of December for building the wall in jail. 

ATTORNEY- Baudendistel presented his resolution (that was passed by Commissioners earlier tonight ) for having an option to file violation cases to Lawrenceburg City Court. He told them about fines and fees that will be split 50/50 with Lawrenceburg Court. Joe Johns is the Judge of that court. They had to wait to do this until a cooling off period as he and Joe were in same office up to 6 months ago. Now that’s past the 3 month cooling off period. There is no cost to us. Turner said it wold save money for us. Council adopted the resolution and the interlocal agreement.

Baudendistel also informed them of the local Emergency declaration.

AUDITOR- Minutes of Budget adoption, Joint Executive session with Commissioners, and the joint meeting with Hospital , Commissioners and Council Meeting  were all  approved.

Lawrenceburg Library Fiscal Body Declaration- Legislature decided that if the library’s tax budget is big enough that the county is their fiscal body. Approved. 

Tobacco and smoking cessation program grant for health dept for $10,300 with no match approved. 

COUNCIL MEETINGS FOR 2021 

All regular meetings are on Tuesday at 6:30 PM except for budget meetings- that are at 9 AM

Jan 26, May 25, Budget Hearings Aug 9-13, Public Hearing for Budgets Sept 2, Budget Adoption, Sept 16, and Nov 16.  All approved.

Salary ordinance for 2020 signed with housekeeping changes. Also signed the 2021 salary ordinance.

PUBLIC COMMENT- none

Bill Ullrich said he worked with a lot of great people - and this was his last Council Meeting after 20 years. He'll still be around. There was a lot of contention 20 years ago in the county. We've come a long way. No body hold any personal animosities. We are blessed here- Thank you all.

Liz Morris thanked him too. 

Meeting adjourned at 7:30 PM 

Christine Brauer Mueller

Lawrenceburg Township

PROCLAMATION OF LOCAL EMERGENCY SIGNED AT COMMISSIONERS MEETING

 Dearborn County Board of Commissioners

Proclamation of Local Emergency

Whereas, on the 6^th day of March, 2020, Eric J. Holcomb, Governor of Indiana, issued 

Executive Order 20-02 which declared a “Public Health Emergency” in the State of 

Indiana due to the COVID-19 pandemic.  This Public Health Emergency was most recently extended by Executive Order 20-48 on the 13^th day of November, 2020;

Whereas, as of the 15^th day of November, 2020, there have been One Thousand Seven Hundred 

Seventeen (1,717) positive cases of COVID-19 and Twenty-Eight (28) deaths from 

COVID-19 in Dearborn County;

Whereas, Indiana Code § 10-14-3-29(a) allows local disaster emergency to be declared by

the principal executive officer of a political subdivision and such a declaration may be

for a period of seven (7) days unless authorized by the governing board of the political

subdivision for a longer period of time;

Whereas, for purposes of Indiana Code § 10-14-3-29(a), the principal executive officer of 

Dearborn County, Indiana is the President of the Dearborn County Board of 

Commissioners and the governing board is the entire Dearborn County Board of 

Commissioners; and

Whereas, after consultation with the Dearborn County Health Officer, Dr. Stephen Eliason, the 

Dearborn County Board of Commissioners believe it is necessary to redeclare a Local 

Emergency and grant the Health Officer the authority to take all necessary steps to 

combat the COVID-19 pandemic in Dearborn County, Indiana.

Therefore, be it proclaimed by the Dearborn County Board of Commissioners as follows:

1. There is hereby declared a local emergency pursuant to Indiana Code § 10-14-3-29(a) due to the threat to the health of the citizens of Dearborn County, Indiana caused by the COVID-19 pandemic;

2. Said local emergency shall be reviewed by the Dearborn County Board of Commissioners at its meeting on December 15, 2020 at which time the local emergency may be terminated or extended after consulting with the Dearborn County Health Officer;

3. If warranted, this local emergency may be unilaterally terminated by the President of the Dearborn County Board of Commissioners after consultation with the two (2) other elected Dearborn County Commissioners and the Dearborn County Health Officer; and

4. The Dearborn County Health Officer is hereby granted the authority to take any and all steps necessary to limit the spread of COVID-19.  This authority includes, but is not limited to, the powers granted a local health officer under Title 16 of the Indiana Code.

All of which is proclaimed by the Board of Commissioners of Dearborn County, Indiana this the _____ day of _______________, 2020.

BOARD OF COMMISSIONERS

DEARBORN COUNTY, INDIANA

______________________________ ______________________________

JIM THATCHER, President ART LITTLE, Member

ATTEST: ______________________________

RICK PROBST, Member

______________________________

CONNIE FROMHOLD

County Auditor

This Proclamation prepared by:  Andrew D. Baudendistel, County Attorney, VOTAW & SCHWARZ, 60 East High Street, Lawrenceburg, Indiana 47025.  Phone (812) 537-4500.  Fax (812) 539-4500.

COUNTY COMMISSIONERS DECLARE LOCAL COVID EMERGENCY AT NOV 17TH MEETING

 

17 NOVEMBER 2020 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

Present: Jim Thatcher, President, Art Little, and Rick Probst

Also present: Connie Fromhold, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator

TITLE VI STATEMENT FOR COMPLIANCE was read by Baudendistel as legally required.

OLD BUSINESS

Resolution for ROW on Turkey Point Rd- Baudendistel prepared the resolution to establish County maintenance for Turkey Point Road.This was discussed at length at the previous meeting. This will allow access to a land locked piece of property.This extends it 275 ft in gravel for the current time. Commissioners approved and signed the resolution.  

NEW BUSINESS

Malcon Contract for Title IV-D Consulting - Clerk of Courts, Gayle Pennington- $750/month- Sue Hayden presented for Pennington. State Board of Accounts changed this to a contract. It’s all reimbursable. They prepare our IV-D claims. This has been ongoing for years in the Clerks Office. Commissioners approved the contract with Malcon as presented. 

Redaction services and support agreement- Recorder Joyce Oles- $2103.75/year. This is with CSI Computer systems for redacting Social Security numbers. Four year contract gets us a break in costs. Approved.

ADMINISTRATOR – Sue Hayden:

PAWS Agreement 2021- verbiage change - PAWS services may be extended to neighboring animal shelters on a limited basis. County pays PAWS $10,000/month. Robin Pelfry sent a statement to be read. They are trying to provide help to other neighboring shelters like they received in previous years. Only for private 501c3 shelters on a limited basis. Commissioners approved and signed.

Midwest Data Inc Network and Systems Support Agreement- same contract as 2020 for 2021 Cost  $4500 /year and $99/hour and capped at $499/day for onsite work. Commissioners approved and signed.

Commissioners Meeting dates and times set for 2021. Probst wanted to change the evening meeting to 4 PM to avoid staff getting overtime. It was brought up that the evening meeting was so that citizens had access after work. The 4 PM time failed to get a second motion. The 5 PM time was approved with Probst voting NAY. So meeting will be on Tuesdays 1st and 3rd with the 1st Tues at 9 AM and the 3rd Tues. at 5 PM.

 

AUDITOR – Connie Fromhold  -Claims/Payroll and Nov 4th Minutes approved. Claims and Payroll schedule for 2021 approved.

Health Dept. Smoking Cessation Grant-  Mary Calhoun- $10,350 requested with no county match. Approved. Then it goes to Council.  

ATTORNEY – Andy Baudendistel

Resolution Authorizing Entry into Interlocal Agreement Regarding Ordinance Violations- Joe Johns is the Judge for this court. He has added ordinance violations to make this court busier. County usually has BZA ordinance fines when they could use this court. Some animal control violations. Counties can enter into this in order to help with another venue for certain cases. Some are more serious and can still go to Judge Humphrey’s Court.They also handle collections. Judge Humphrey was fine with this option. Approved. 

Interlocal Agreement with Lawrenceburg- 50% of the violations fees will be retained by Lawrenceburg - this helps pay for their services to the county. Approved. 

Baudendistel said they have met with Dr Eliason and Mary Calhoun and Commissioners regarding COVID surging. They want to declare a Proclamation of a state of local emergency here in the county until December 15th. It can be terminated sooner if conditions improve. Approved. Eliason has authority to issue a public health order also. 

COMMISSIONER COMMENTS:

Little - It’s out there and it is bad and contagious. Stay healthy to fight it- avoid crowds and stay masked. 

Probst - Thanked everybody in this room. First meeting that everyone was masked in this room. October was bad as a COVID month and we had 400 positive cases. In just the first week of Nov it is 400. He wants to see a big headline declaring  the emergency.

Thatcher-Mask up- social distancing works. Small gatherings. Indoors makes it worse. 

LATE ARRIVAL INFORMATION- none

PUBLIC COMMENT- none

ADJOURN- 5:40 PM

Christine Brauer Mueller

Lawrenceburg Township