18 January 2024- DCRSD Board Meeting Notes
Steve Renihan - President, Brett Fehrman - Vice President, Bill Shelton, Doug Baer, Steward Cline, and Russell Beiersdorfer arrived about 10 minutes late.
ABSENT: Jeff Stenger
Board Attorney - Frank Kramer
Also present: Bob and Christy from Hrezo Engineering.
Renihan read the Public Access Statement as legally required.
Minutes: January 4th Minutes -Approved.
Treasurers Report: November and December financials were reviewed by board members. Doug Baer did a budget for 2023 that shows expenses. Board wants one for 2024 too and also to decide if they are going to request budget from Council. Approved the November and year end financials with a notation about the project expenses. .
Public Comment: Mr Madden brought in the requested project maps from last meeting for the board to review.Board explained the discussion from last meeting. Kramer talked about sending an amendment to the agreement to address this process. Crossroads wants to see a copy of the agreement. Nick from Crossroads said Two customers have been added to that line and there is a balance that they have collected that needs to go to DCRSD. The $18/month continues until the $15,000 is paid off for each home. The fee goes with the house- not the owner. Now Kramer is to work with Nick’s people at Crossroad so it will work out. Madden can continue now.
Project Updates: Christy gave the report
Guilford- Site plan is ready for review. Buttoning up the low pressure lines this week. Kramer reported on the railroad issue. Got a Jan 4th email from Christy Galbraith at the RR and told him that it has all been approved. But approval that is signed still has not arrived to Kramer. Cline wants a punch list and plans are ready to go to IDEM for permit. Then they can go to bid.There will be a couple months to get things all finished up per Cline. Kramer said they still need an easement from Fox to go over his land. He prepared a contract and easement for $1,000 and DCRSD agrees to provide Fox with whatever other incentives the other customers will get along this line. The board thought that the incentives for Fox were OK also. Easement contract was approved by the board so he can take it to Fox. Water to the maintenance building there will be via cistern- about 5,000 gal tank. Per Christy- In 2022 ARPA discussions they agreed to owner paying for installing pipe from house to pit holding grinder pump, electric and disconnect switch and maintaining grinder pump in working order. Cline wants the details to be in official mints for the ARPA meeting later so they know who is paying for what.
Per Bob Hrezo -The thermal shut-off will be on newer pumps and the company will have a work around with a timer that will shut it off so it doesn’t burn up. This is in reference to Meyer pump.
High Ridge WWTP
High Ridge West Expansion - Texas Gas Rd- twelve customers now hooked on and 3 more getting done. We are down to 14 pumps that still need to be picked up and installed. They have paid the $5500.
Board also discussed the availability fee and how they guarantee capacity for those customers. The plant is not easy to expand per Fehrman. Board needs to see the plant so they understand this. They need to assess what the capacity is currently and what is available for the customers they need to sign on. Christy will get that and she needs all the addresses of people paying the availability fee. - but it is low priority to the Guildford project right now. Maybe get in late February.
Wilson Creek Project
Huesman Rd and Cole Lane
Harrison TIF/Stone Project- Kramer has talked to Harrison Wastewater regarding the lift station maintenance. So Renihan, Baer, and Kramer are to meet with them regarding this. DCRSD stance is that Harrison is supposed to maintain the lift station as part of the line.
Scenic Ridge/148 Sewers /Outer Drive
Stateline Rd
Serenity Ridge Tranquility Court
Moores Hill
Dillsboro- Lake Dildear— meetings have been pushed back per Cline.
New Business:
Office Update:
Claims: approved to pay.
Comments:Steve Brock will come to next meeting hopefully A copy of his rate work is in their email. Page 26 is important as the rate increase needed if they don’t get more customers. Some is based on Texas Gas Rd project. Cline wants more discussion and clarification on the other project areas we are doing. He thinks depreciation on the system needs to be included. Put him on meeting for Feb 15th with more answers for that. Any questions we need to get these questions to Brock.
Barnes and Thornburg are coming on the 1st. Didn’t want rates and lawyers at the same meeting.
Not requiring to hook on if there is a septic still working.
Barnes and Thornburg- emails sent totem requesting have you acquired info on bond service, problem resolution and 5-10 year plan, rate study, and evaluation of system assets. Somebody has to pay for the sewers. And Council took away their funding. Some question about going to Council for a budget maybe again. They cannot operate in poorest part of county with no support.
Renihan has a conference on Feb 1 that he has to be on. So he will miss just that meeting- no others.
Board is looking at wanting the legal bills to DCRSD and then they submit those to Commissioners. That way it shows they are working for DCRSD per Fehrman.
Adjourned: 6:30 PM
Christine Brauer Mueller
Lawrenceburg Township
