5 November 2026 Dearborn County Regional Sewer District Meeting Notes

 5 November 2026 Dearborn County Regional Sewer District Meeting Notes

Present:

Steve Renihan, President, Brett Fehrman, Doug Baer, Jeff Bittner, Steward Cline, Russell Beiersdorder, and Jeff Stenger

Board Attorney - Frank Kramer

Also present: Christy and Kevin of Hrezo Engineering, Jeff Meinders and Doug Price 

Renihan read the Public Access Statement as legally required.

Minutes: October minutes approved with corrections.

Public : Moores Hill official said Moores Hill is annexing 2 parcels and proceeding with the Dollar Store. It is a voluntary annexation. They need to release that part of DCRSD territory to Moores Hill per Doug Baer. They need that to get thru zoning office too. 

Stenger moved to send a letter to Planning and Zoning stating they have no problem with the annexation of these 2 parcels. (stated both parcel numbers for the letter. 2nded -Approved.

Project Updates: Christy and Kevin

Guilford- Pay application #11 - $114,376.75 for 16 grinder pump installations. APPROVED

Change order #17  for natural generator and remote access and lab equipment. Needed to make program adjustments. Includes transfer switch too.  $121,920.17- APPROVED

Meinders explained how that SCADA system worked. Cline was asking about the Ohio Valley Gas costs. (Talk to Matthew Watkins per Stenger) To be determined. Elevation is- 491 ft. Think rodent guards need to be in place.  They cause a lot of damage. 

Baer- $467,000 left in Guilford account.

Discussion regarding agricultural tiles to drain clean water in area.

High Ridge WWTP -Christy and Kevin got a walk thru of plant. Both pumps are working there. The lift station at trailer park working and recalibrated. No new findings from IDEM and their violation has been addressed. 2:30 PM at Hrezo Office on Nov 12th with IDEM. Renihan will be there. An action plan will be submitted before that meeting. Documentation is being prepared by Christy. I and I reporting and Maintaining for a year etc will be in the compliance plan. You have. To follow it for as long as their agreed order states per Kevin. I and I is the big dollar violation problem. 

Meinders said Aurora is working on their 30 day test on this I and I. As long as we have a plan and action IDEM will like that. Clean up the facility before this also. Landscaping clean up. Meinders crew will do that. 

The trailer park is Mike Noel’s. DCRSD has a bulk meter reader there. Over 50 yr old clay tile - about 2000 ft long- is there. In 2018- it was TVed and smoke tested.  

How are we doing on pressure on Mt Tabor Rd?- Renihan wants them to check this. They need an operational manual for the IDEM review. Asset management plan. Operation agreement needs to be written. 

Kramer asked who designed the plant- It was Tom Quinn Engineering - who closed office years ago and is deceased. So will have to have Superintendent recreate the operational manual for High Ridge. Goal is to have it computerized and in paper form manuals at plants. 

High Ridge west Expansion -

Serenity Ridge- Renihan noted Sacksteder and Webb have sign on Henderson and building starting— served by Crossroads per Baer.  

Moores Hill- none

Dillsboro- 14-15 people to hook up on Lake Dilldear. Cline thinks there are bills still fr filling station etc. Baer wants the to get bills in so he can close accounts at the end of this year. 

Stenger- $34,462 for by-pass generator was discussed at last meeting. Christy said pressure is not issue- the length of line is issue. Meinders-Talking about the gas station. It’s a busy gas station. Lots of Generacs back up generators out there promoted by REMC. Meinders checking with REMC to see if that will work out there at Dilldear. Will look at this in future after numbers come in from Christy and Meinders. Cline wants to let the system run bit and see how it works first. 

New Business: none

Office Update: Kelly- 17 deposits for new hookups. Dillsboro had 4 summer meters. Aurora does not do this. - But the board thinks Aurora does have these. Recheck with Brett Fehrman. 

Lyons- family and 2 lots sold to Jesse Roberts 10827 High Ridge. New owners have not called. How many availability fees do we charge for. Kelly to check to see if they get $250 deposit for them.

Maybe send out letters to realtors to notify DCRSD if the new owners are on our sewer.

Ordered printed return envelopes per Kelly. Will order billing paper. 

Error in insurance bill is corrected and was done in the minutes.

Discussion on availability fees if they want guaranteed capacity. There is not a lot of extra capacity- maybe 19 more. 

Brett Fehrman- left for another meeting before this. 

Claims: Billing adjustments: $80.60 , $134.06, $34+, Approved

$3,685.70 operating claims- Approved. 

Guilford $3,285.01- Approved.

Lake Dilldear $10.81- Approved.

Discretion of the Board: none

Adjourn: 6:30 PM

Christine Brauer Mueller

Lawrenceburg Township