7 August 2012
Dearborn County Commissioners Meeting Notes
Present: Jeff Hughes, President, Tom Orschell, and Shane
McHenry
Also present: Gayle Pennington, Auditor, Teresa Randall, County
Administrator, and Andy Baudendistel, Attorney.
There was no PA system at this meeting.
OLD BUSINESS:
Maintenance for DC
Vehicles (tabled)
Whitewater Canal
Scenic Byway (tabled)They are still exchanging information with INDOT. They
are still waiting for clarification from INDOT.
OKI Funding Contract/agreement
(tabled until Aug 21st)
NEW BUSINESS:
Jodi Comer, SIRPC- Sarah
(? last name)presented- signature on
sub-recipient semi-annual reports for CAC- Children’s Advocacy Center- they
will have 3 years in operation in September. She passed out their interview
numbers and stats. Hughes signed the reports with the commissioners approval.
Hrezo Engineering-
Update on Hardintown Water Project – A bid of $97,982 for CH&M ( Jeff
Meinders) from Milan was low bidder and commissioners accepted that bid. They
have done other projects for the county in the past. This is subject to final
approval by the city of Greendale per their interlocal agreement on this
project. They plan to start as soon as possible. There is a 10 day period for
the bidder to get his bonds signed etc. Greendale will determine the rates for
hook up as it is their utility. Hrezo will meet with Steve Lampert from
Greendale about the rates and will let Margaret Minzner know tomorrow.
ADA Transition Plan-
adoption by board of commissioners- Feds require this Transition Plan to be
adopted by the end of 2012. If not they risk getting any federal money. He
County Administrator is the ADA Coordinator. All physical facilities were
evaluated. They are recommending $66,000 in improvements in 2013 and 2014. They
had to have this for the budget process for 2013. They have a procedure for
filing a grievance or complaint. They have an online form for them to request
ADA assistance if they have a need. Our website is not ADA compliant. They will
have to see what that will cost. This will be part of a new website improvement
plan. Signage and door handles are some of the big issues also. They will cross
train so that there is more than one person who can handle ADA issues. All
employees need to be aware of what to do for disabled people to help
accommodate their needs. Commissioners adopted the transition plan and thanked
the committee for their work. Orschell also noted that it’s a living document
that requires it be revisited every couple of years.
Jail Architect
Contract- Andy Baudendistel and Randall wanted to slash some items from
that. They want to have it tabled to go through it to be sure before they ask
for signatures. They tabled it until the
next meeting.
Bill Black EMA-
Interstate Mutual Aid Agreement with
Cambell county KY–this will only be signed for county resources- not any
other city resources. It will also have to be sent up to the state attorney
general to approve per Baudendistel. They also need to have fees assigned for
excess hours worked over 12 hours or so. Those fees are reimbursed at the rate
of pay that government entity has for their people. This is not for federal
disasters aid projects as much as for other issues. This allows Campbell
County, KY to help us and their certifications are valid here. Their insurance
and liability covers them when they are here and ours covers us when we go to
their states. These agreements also work with intra state cooperation. Commissioners
signed the Mutual Aid Agreement. There will probably be others for other KY counties
in the future.
HIGHWAY DEPARTMENT:
Todd Listerman, Highway Engineer-
bid opening Weisberg, Lake Tambo, and
Benning Road paving and $989,328- O Mara was the lowest bid ($1.44 million was
Rohe’s bid.) O Mara was awarded the contract. We had originally estimated $1.3
million.
Change order request for $0 for Barricade type 3 A’s and
using 3 Bs- so this makes the paperwork correct. Commissioners approved this on
North Dearborn Road.
Stateline Rd.- first Financial Bank does not want to
negotiate while they are selling their property so they were advised they will
be condemned. Last contact was in March of 2012. Commissioners want a concrete
answer from Gabe of Beam Longest and
Neff on the ROW project and Charles Carrier of First Financial. Baudendistel
will do this. Thom Blondell is representing 2 other condemnation proceedings up
there. They hope to have a settlement offer from them per Baudendistel. This
will all come back at the next commissioners meeting for a decision.
Tim Grieve, Highway
Superintendent- all slip repairs they had contracted are completed.
Interviewed for county supervisor position this week. Asphalt contract is
coming in with Listerman’s report. They are also finished with their budget
requests and advertising.
ADMINISTRATOR:
Teresa Randall:
First jail committee
meeting and touring of other jails in areas in the region. Council has not
allocated the $9.3 milliion yet until they get detailed budget. The architect
has to draw several more drawings and so some money will have to be allowed for
that. She needs funds to continue working on the project. She recommends that
she go for $350,000 out of the total of $9.3 million. The architect fees are
$425,000. $359,900 is what Maxwell gets for construction management. So she
needs some of this money to get started. She has advertised this and will
request this at the Council budget hearings. Commissioners approved with Hughes
abstaining.
Hoosier Square Update-
CSX right of way sent in and hopes to
get a response. For the fiberoptic cable. They have a$1250 application fee already sent in. There
may be more fees on this- she isn’t sure yet. The staircase rebuild at Hoosier Square was given to Marshall
Enterprises- but both inspectors feel like the design is not adequate. So he
has withdrawn. Commissioners rescinded Marshall enterprises contract as they
withdrew. Maxwell was the only other bidder at $20,300 and they will move the
plumbing and electrical. Commissioners awarded the bid to Maxwell Construction.
(Maxwell built the building originally and now that it’s being redone the code
has changed so they have to use the new codes for these stairs.)
Votaw Demolition
Update- Land Consultants, Hrezo Engineering, and Mike Hall Surveying were invited. Two bids were received. ( Hall
declined due to workload) Hrezo ‘s bid was lowest at $4500 fee and would take care of Shumway also. Land
Consultants was over $7000 for both buildings. Commissioners approved the bid
to Hrezo Engineering for $4500.
Heart House IHCEA
certification from July 30th and Orschell was the only one
available to sign this grant availability. No county money for this. Orschell
signed and ratification is needed for that signature. Approved.
Old police dept
radios for Aurora and light bar for Moores Hill- Baudendistel researched
and they can exchange these. These do not have to be advertised or put out for
sale per IC. He can draft something on this for last week. They will also check
into the item for 4H on the cages at the old Animal Shelter with Phil Weaver.
She was contacted by Ewan Law office on the Spirea bushes at
the Votaw building side and it has already been moved per Baudendistel.
Auction sometime in
September.
Proposed Designated
Smoking Areas – the proposed areas are one per building and sometimes two
if the public and employees are in separate areas. Commissioners approved those
spots for now. They will be adding signage and benches will be borrowed from
other sites. If they decide to become smoke free they should give some notice
of the deadline date for that. Employee benefits pay for the first prescription
to stop smoking. Sign costs are about $20-25 each. Encourage employees to quit.
Baudendistel will prepare the paperwork for the next meeting. No smoking in
county vehicles.
AUDITOR: Gayle
Pennington- July 17th minutes approved. Three 10-man tents were given to boy scouts
and a girl scout troop. These were from the feds to the sheriff’s dept
originally.
Claims were approved and room reservations for a conference
that are not needed were called to her attention by McHenry and so she will
void that for $416.
ATTORNEY: Andy
Baudendistel- Joint resolution and interlocal agreement for $119,477 for
demolition of Votaw and Shumway building from Lawrenceburg. Bills will be
submitted to Lawrenceburg. Approved and
signed. Mayor Carr still has to sign them. They were reviewed by Joe and Leslie
Votaw attorneys for the City of Lawrenceburg.
Officer Prarat and Merit Board passed a bylaw that a retired
officer can carry their firearm anywhere in the US for a $10 processing fee. He
will prepare an ordinance for that. Randall will prepare a letter to
Lawrenceburg thanking them for these funds.
COMMISSIONER COMMENTS-
none
LATE ARRIVAL
INFORMATION- none
PUBLIC COMMENT- none
Meeting adjourned at 8:15 PM
Christine Brauer Mueller
Lawrenceburg Township
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