20 July 2023- DCRSD Board Meeting Notes
Steve Renihan - President, Brett Fehrman - Vice President, Russell Beiersdorfer, Bill Shelton, Doug Baer, Jeff Stenger, and Steward Cline
Board Attorney - Frank Kramer
Also present: Rick Probst, Commissioner. And Christy and Bob Hrezo from Hrezo Engineering
Renihan read the Public Access Statement as legally required.
Minutes: July 6 minutes amended to show Beiersdorfer was present and approved.
Treasurers Report: board reviewed June report. Cline asked about standard operations versus project fees. The attorney and the engineering fees need to have these two versions broken out in the reports. They will get Kelley to break those out. Kramer usually sends it out after several months- but he said he can send it monthly on the first of each month. Hrezo has codes that show which items are for those items. They are also getting a list of physical assets together. Approved.
Public comment: Resident North of Miller York Firehouse at 20833 SR 1 from last meeting and is still requesting sewer access to Guilford. The proposed septic for him is $30,000. Cline said Spring of 2024 before we can confirm the project. He can do a pump and haul in interim. Stenger- we will have capacity got hook him into the system- but they will have to do a main (at least 3 inch for the manner Christy) to the firehouse and he would have to do a lateral from there. Renihan asked Christy to bring back something so they can see what he needs to do next meeting. It’s at least 500 ft. They might want to get an easement form him as he has 1600 ft of frontage along SR1. That could have potential to bring the sewer up towards Sawn Ridge someday.
James Pessler has properties in Guilford. He was not present but they still got info from Daily. They have flood potential. Nicole Daily said they have to get info from last flood to the state. He has 3 parcels there. 2 of those parcels were damaged in the flood. He would have to be 2 ft above the latest elevations. There are some issues with structures he is working on and he is in violations on some. He does have some options per Daily on these properties if there is sewer there. The Duplex has the biggest problem for him because of the damage. He could tear it down and start over. Some others were damaged in a non mapped area that happened to flood. 2 parcels in flood plain and 3 that are damaged. 2 ft above flood plain is for finished floor and HVAC and mechanicals.
Steve Ashcraft- out by Mt Tabor Rd -His pump quit pumping. He was informed that his pump was supposedly not the proper size. Renihan- He understood that there was a problem before - but they put a new high head pump in. Ashcroft said it was a rebuilt pump that went in a few months after the system was put in. It’s been about 7 years ago per Renihan. Renihan said they will research when the pump was put in. Shelton said they can look at records in the building dept.Warranties are 1-2 years and life-cycle of the pump is 7-10 years. A low-head pump costs $2,000 less than a high head pump. They will double check the records and next month they will have an answer. The main argument was that he thinks he got a rebuilt pump and not a brand new one 7 years ago. He wants a new pump at the DCRSD’s expense. The discussion with Ashcraft became heated and Renihan closed the public comment The board disagreed with Ashcraft. Renihan said for Ashcraft to come back next meeting as he couldn’t wait to speak with him again. After Ashcraft left the board asked about the rebuilt pumps. They did not use any early on. They only had a rebuilt one RECENTLY on Mt Tabor Ct. Ashcraft is currently dumping raw sewage as his pump is dead.
Project updates:
Guilford- Need to decide on the size of the treatment plant. Cline said he was not findamentally opposed to the larger plant.
Guilford Lake Dildeer and Moores Hill are 3 projects - 36,720- gal per day plant can do Guilford and the slopes. Actually it’s closer to 40,000 gal per day. (2 - twenty thousand gal tanks) $8.2 million in ARPA. Within $400,000 of doing all 3 projects. If we spend extra $600,000 for expansion, then we forfeit others.
Cline asked Andy Baudendistel if there is any documentation on the ARPA money was for. He said there was no documentation.
Stenger- If I want something for my house- I have to pay for it. Take out grinder pumps - they save $1.3 million in the cost. He’s more in favor of Moores Hill than Lake Dildear.
Cline - 150 new customers for $8 milion. It would more than double our customer base.
Stenger said they are lacking input from our elected officials. They were going for 100,000 gal. capacity and Lake Dildear. And now we are looking at Moores Hill. Cline agreed about that perception.
More discussion on the capacity for Guilford. Thinking about a 50,000 gal tank and handling Perfects to get a stable customer. Moores Hill has some gravity feed and less grinders.
Cline- Ask Christy to get a number for 50,000 gal tank at Guilford, Lake Dilldear, and Moores Hill. See if ARPA will clarify what they want us to do for all these other issues.
Renihan - 50,000 gal tank - and Perfects are served by Lawrenceburg already- there’s no guarantee we get them. 100,000gal is too much for now.
Stenger wants the 50,000 gal tank at a minimum. He also wants to know what ARPA wants done. And Council told us a while back- no more money from them.
Renihan- we need to know of we are officially approved by ARPA.
I (Chris Mueller) suggested they get ARPA to come in and at a PUBLIC meeting so it is documented what they are going to fund. They should know exactly what is proposed.
Renihan didn’t think they would come to a meeting. ARPA did not want to have development be part of the package- they want problems solved. ARPA determines the money and Commissioners recommend (but it means nothing per Probst) and Council approves.
Cline- go in with a unified front.
Renihan- On the money that’s left over - can we present Moores Hill or High Ridge. The ARPA committee is focused on Guilford and Lake Dildear. They will put the presentation together and ask for an ARPA meeting.
7 PM
High Ridge WWTP - At trailer park- Renihan- Lift station is the full responsibility of DCRSD- approved. Valves were cleaned and pressure down to 42 from 50.
High Ridge west Expansion - Texas Gas Rd
Wilson Creek Project
Huesman Rd and Cole Lane
Harrison TIF/Stone Project
Scenic Ridge/148 Sewers /Outer Drive
Stateline Rd
Serenity Ridge Tranquility Court
Moores Hill
Dillsboro- Lake Dildear— Cline and Hrezo and Christy were at the meeting out there. Have a list to have a framework on how to go forward on the contract. Hook up at the treatment plant and about 65 homes. Fee up front for whatever capacity we determine.They are going to create a bulk rate for treatment plant cost only. Discussion on penalties- and we were settling on fixing the system if it needs repair. More worried about too much effluent so penalty would happen. They will have a master meter and will note if too much flow. Will need to have away to alert us to the problem if we have one. They have a 2 million gal per day at their plant. In 30 days they will have an estimate of the bulk rate. We will meet with them in 6 weeks.
Frank Kramer- we want to stay away fro parcel numbers etc. We will be going by flow. Same argument we had with Greendale over Guilford. Capacity charge- $1650 per edu and that comes out to $100,000. We should negotiate on that issue to be sure we are paying for that we are using. Watson is Dillsboro attorney. They will nail some of this down.
Fehrman- There was not a lot of discussion abut the dam- Watson brought it up. What happens if the dam is not repaired. We should not touch the dam- Stenger. We want real numbers based on FLOW. About 42 house per Christy.
Kramer offered to take any board members out there to see the project too.
New Business: none
Office Update: Keystone will train staff on billing software
Claims: Deed recorded as they own the land and RR is drafting easement for ingress and egress along Pribble Rd per Kramer. Approved the land purchase bill.
Billing adjustments on 4 accounts as accidentally double billed. Approved
All claims approved.
Comments: Cline- Want to plant the seed about getting a common rate across the entire customer base.
Renihan- Talked to Steve Brock today on the common rate schedule. He will come to Aug 17th meeting. We have not had a rate increase since 2009.
Adjourned: 7:30 PM
Christine Brauer Mueller
Lawrenceburg Township
