6 August 2026 Dearborn County Regional Sewer District Meeting Notes
Board present:
Brett Fehrman VP & Secretary- Acting Chairman, Doug Baer Treasurer, Jeff Bittner Board Steward Cline Russell Beiersdorfer
ABSENT: Jeff Stenger and Steve Renihan
Board Attorney - Frank Kramer
Also present: Christy, Kevin of Hrezo Engineering and Jeff Meinders
Baer read the Public Access Statement as legally required.
Minutes: July 16th Minutes - Approved- Bittner abstained as he was not here then. July 23rd Minutes- Approved
Public Comment: none
Project Updates: Christy- passed out construction updates from the last month.
Guilford- tank is uprighted and put back and Meinders is making connections and backfilling piping. Installed water line to the building. Cline asked for a timeline for retainage release. This needs to back it into Doug Baer’s financials.
Kevin said by Friday- project will be back to where they were before. Mostly warranty work will be done after this anyway.
Kevin presented change order request $15,000 and also some other items ready for approval this month. - Change order #12 approved as it was discussed at July 23 meeting.
Meinders had training to be in RR right of Way- he explained that to Cline.
Dillsboro- Christy reported Lake Dilldear- Meinders is putting in grinders pumps- 29 pumps installed and target finishing by August 31. Meinders has data that they need to pay attention to as they move forward on retainage etc.
Cline said the county is amending the contract- extension out to middle of Oct. Sept 30 is deadline. We have a little more leeway to work into this. There was a question on back up power for their systems especially pumps.
Fehrman asked about the elevation at Lake Dildear compared to the plant at Dillsboro. Meinders thinks that Dilldear is above (higher than) the plant. There is some gravity- but there are high points in the line too. Natural gas fired back up might be about $50,000 if it’s ;ike them one out at Hogan. They can go look and ask without spending any money.
Moores Hill- Meinders reported Dollar General approached him about running a line out there. He wanted to know who’s sewer is in charge there? Discussion regarding properties already being sold ( Meyers) and a neighbor ( Petty) wanting to hook up too. They may end up annexing them - so they will be served at Moores Hill expense in that case. Heads upon this- will see what happens….
New Business: none
Office Update: some billing adjustments from office- passed around.$9 and $107. Discussion about billing property owner versus renters. Could put into user agreement- the owner can sign an agreement for renter to pay- but if in arrears- the owner is liable for the lien. undecided?
List of owners in arrears is being sent to Frank Kramer for liens. Approved Also Kelly needs a list of previous years liens- Frank Kramer will provide.
Kelly said to send a bill to SEIData- there is a commercial agreement that they have to get thru with the Town of Dillsboro- first.
Agreement with North Dearborn Water was signed also for the Guilford plant. Approved.
The Financials were gone over by Baer with the Board. Corrections were made. If we paid the bills up to now ( $265,000) then $271,000 is left in ARPA for Dilldear. But there is one for $130,000 or so.
$142,000 in interest has been earned. It should be used before contingency funds. The they will dip into contingency during the month of September. This will depend on if the deadline is set at Sept 30 by the county. Then they would have to do contingency first and interest later.
$335,000 and $101,000 for Guilford. $123,000 owed on treatment plant still. Need to get these bills in ASAP- per Baer. We have to show that the ARPA Funds have been expended.
Claims: Seitz bill corrected from Dilldear to Guilford- fixed on this. Doug Price’s bill. Board checked the bills. Fehrman wants to know when we on-board Doug Price for his new duties. Meinders said training at the end of the month. Both he and finders will both know these duties. Price should be paid starting September 1st.
Fehrman- wants to know UV disinfection is horizontal or vertical ay Guilford. Christy will check. Meinders said it is out there. There are backwash returns out there too.
$3186.40 paid on claims
$265,417.96 paid on Lake Dildear
$337,251.54 paid on Guilford.
Discretion of the Board: none
Adjourn: 6:10 PM
Christine Brauer Mueller
Lawrenceburg Township
