Monday, August 26, 2013

26 August 2013 Dearborn County Plan Commission Meeting Notes

26 August 2013 Dearborn County Plan Commission Meeting Notes

Present: Mike Hall, Chairman, Dennis Kraus Jr., Russell Beiersdorfer, Mark Lehman, Mike Hornbach, Art Little (also commissioner), Jake Hoog, Dan Lansing (also councilman).

ABSENT: Ken Nelson

Also Present: Mark McCormack, Plan Director and Karen Abbott, PZ Staff

Invited attendees who are present:

Wade Kimmon- GIS

Rick Fields- Dillsboro

Al Abdon- Greendale

Mark Neff- Chamber/DCEDI/CVTB  Interim

Jim Helms, John Rahe, Dave Deddins, Kevin Lynch (also Commissioner) - DC Redevelopment Commission

Mark McCormack passed out an executive summary of zoning ordinance proposals. These included the changes in zoning district classifications both subtractions and additions, changes in setback requirements, elimination of the minimum sizes for zoning districts, the addition of an agricultural covenant and changes in landscaping standards showing unacceptable plants for certain situations. They also eliminated landscaping requirements on the interior of parking lots. This is the same material he discussed with commissioners in July, 2013.

McCormack opened up their services to the redevelopment commission. He then went over the items on the handout and explained each proposal. He then asked for any questions.

I asked if the setbacks were comparable to the cities and towns. McCormack said that they hadn’t matched them up but that these would be adjusted or grandfathered if the property was annexed at some point. No further questions.

McCormack asked the audience about our current zoning maps He showed the two H-1 areas that will become B-1. There are only a couple M-3 areas both in flood plain by I-275 and along Laughery creek by Ohio County. The I-275 area had anticipated some fill when the interstate went in and didn’t happen. It is also Oxbow area. There is also Pfister and Savage owning a recreational area in that area too. Area east of the Greendale movie area is part Greendale and part County. It needs a lot of fill per Abdon. Dillsboro annexed some area along 262 south of old 50 and part of Daryl Cutter’s farm per Fields. Abdon said the end of Stephens Road which is part Ohio is a good spot for economic development. Wayne Willis owns the other property by HVL. The water tower above Oberting improves water pressure there. Moores Hill tried to annex some homes that need sewer. They don’t want to be in town. They may end up extending the sewer anyway per Mike Hall. Moore’s Hill generally is open for economic development. Moore’s Hill is broke and many citizens are also.

St. Leon couldn’t send a rep tonight. McCormack said that a consultant- Jim Kinnett - had been hired by them (with a grant) to help get economic development and they rezoned 100-160 acres to Industrial to attract it. Stenger and Hallinger (Andres’s daughter) have that property open to development.

The county- per John Rahe sees development in the threeTIF areas. They also anticipate some out by Dillsboro. The county map reflects this on the comprehensive plan. Rahe said there has been a lot of resistance along the I-74 area toward the west side of the county.

Neff said there was a meeting with IEDC in Batesville about 2 weeks ago on I-74 from Ohio to Indy.  He said he would talk with Trevor Lane to see what interest level there is with that. McCormack said they could help write some grants to help with that.

Abdon asked about another road for some connectivity north and south. There is a north south option to connect Bright to West Harrison but it would take a lot of money. It’s on the 2040 plan per McCormack. He said it would be good to have Lawrenceburg present. He said there is talk that they are interested in expanding outside their boundaries for tax base.  McCormack also said that Lawrenceville road is a good N-S road on the west side of the county.

They can do it thru an EDC- economic development corp. per Abdon. DCEDI owns some of the Stone property per Neff. Rahe said that grant money from Lawrenceburg is what would make a big difference to the county being able to get people signed up for projects here. Hall said our permitting fees are so much less that Hamilton County. He detailed the difference with KY using the planning going through the courts also.

McCormack said we are going to update our comprehensive plan and try to get our advisory committee reformed for around October. They will be trying to add an economic development element to this.

They have also dropped some fees on many applications in the county so that we can be fair to the citizens requiring services. They streamlined application forms as well and have moved to permitting software. This will get closer to one stop applications.

Kevin Lynch thanked everyone for coming and praised the services we have in planning and zoning and GIS also. He encouraged people to utilize these resources.

Meeting adjourned at 8:15 PM

Christine Brauer Mueller

Lawrenceburg Township



Plan Commission and BZA Boards meet tonight at 7 pm. It will be an open discussion / working meeting with the County Redevelopment Commission and economic development and planning people from the county’s cities and towns. Mark McCormack is going to review the proposed zoning text changes and talk about potential map changes. He is also going to try to get the different groups to talk freely about development issues and current and long-range projects. He expects the meeting to last about 1-1.5 hours. A reminder of the meeting is posted on Facebook and the Plan Dept. Homepage.

Tuesday, August 20, 2013

20 August 2013 Dearborn County Commissioners Meeting Notes

20 August 2013 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator.

ABSENT: Andy Baudendistel, Attorney.


Washington Township Advisory Board Vacancy- Tabled- McHenry spoke to Dave Wunderlich- a couple candidates are in the works and McHenry hopes to have a name at the next meeting.

Drug Free Workplace Ordinance- Tabled as Baudendistel is unavailable for tonight’s meeting.


HIGHWAY DEPARTMENT: Todd Listerman, Highway Engineer:

North Dearborn Road Change Order #12 for $0 just to clear up items in the contract was approved by commissioners. North Dearborn Road is open now.

Award for Line Striping to Indiana Sign and Barricade for $96,758.70 approved by Commissioners. Listerman will have them get started right away. (The other bids were: Indiana Traffic Services  $99,236.93, Oglesby Construction $102,835.14, and gridlock Traffic Systems for $134,902.80

Tim Grieve, Highway Superintendent:

 Paving Contract was awarded to Dave O/Mara for $678,671. The other bid was Rohe for $820,209. They will be paving North Dearborn, McCann,  a part of Gaynor (and not Harrison Hill, which has a slip to repair.) Lynch asked for the per unit price. It was $48/ton laid by OMara and $59/ton laid for Rohe.

Subrecipient semi -annual report to SIRPC for Region 15 Child Advocacy Center was signed by McHenry. This item was not on the original agenda.

ADMINISTRATOR: Teresa Randall:

Signature for Closure of Contract- with RQAW for Hoosier Square who had done some evaluation for courthouse and administration building with some drawings for the courthouse. The work has all been paid and this is just to close the contract. This provides 7 days written notice for this to be closed by August 28th. This also lets them know we won’t be contacting them for any further work on this. Commissioners approved McHenry to sign the letter.

Appropriation Requests- for additional premium on Worker’s Comp. We owe them an additional $29,532 (Argonaut Insurance Co) due to the payroll being higher than estimated in 2011-2012. Randall was given permission to approach Council for this.

Another additional appropriation request is being made because of space problems in the Courthouse. Randall said Superior Court 2 is in a bad spot. Prosecutor has no privacy for lawyers to talk to clients. She needs $25,000 to get a construction manager to evaluate this and then get an architect. Council  has been asking Randall and the commissioners  – when will they look at this. Superior Court 1 has problems whenever there is a major felony case with seating a jury, McHenry said. Also there are bathroom issues even though probation dept. has moved out to Hoosier Square.  Commissioners voted to allow Randall to ask for $25,000 to engage a construction manager to address this. [NOTE: This seems like a refrain we have heard before. Now that the jail is moving ahead, and over budget, it is interesting that this is coming up again. Will there be bids or RFQs or proposals sought for this construction management? ]

AUDITOR: Gayle Pennington- August 6 minutes approved. Claims approved.

ATTORNEY: Andy Baudendistel- NOT PRESENT

COMMISSIONER COMMENTS- Art Little – said they met with Lt. Gov with elected officials from all over the county. They had a good discussion of what the county was and needed. She had someone write down all the topics. They then took 5 stickers each to get the top problems. Even though different entities – they are thinking more in line than they thought. McHenry thanked Pennington and Randall for setting it up. Lynch echoed those remarks. He said we are getting a lot of attention from state officials. He appreciated everyone’s efforts and it’s fantastic. Frey and McMillan were also there.  [NOTE: Were all three commissioners there or even two, which would make a quorum? Was this a publicly announced meeting? I asked these questions at the PUBLIC COMMENT section of the meeting.]

LATE ARRIVAL INFORMATION- Bill Black- on the 27th of August they will have a district meeting with all the assets of the district and equipment that was bought with the Homeland Security Grants. 3 PM at the firehouse on the hill in Madison Township.

School safety and security was a priority for the governor. So there are applications for grants for that. Black was at this program and was impressed with the new approaches for safety programs. They will get some training for the county too, he thinks. Randall will be pushing on this.

PUBLIC COMMENT- Chris Mueller- asked about the meeting today with the Lt Governor and why it was not open to the public.  I asked why the newspaper reporter was asked to leave. I asked if there was a public announcement that two or more commissioners were present. Commissioners stressed that Kevin Lynch was not there. But they still had a quorum of two present. Pennington said there was a press release from the Lt Governor’s office which announced the meeting.. McHenry said they did not know the paper had been asked to leave until after the meeting, Randall said the Lt Governor’s staff member stressed that Denise Freitag Burdette was very gracious when she was asked to leave. I asked what public officials would have to discuss that could not be heard by the newspapers. All of the public officials from the city and the county, were invited and  so it should have been a public meeting. I have a problem with this being closed to the public- especially the newspaper. Commissioners said this was a strategy meeting that allowed local officials to tell the governor’s office about different issues in the county. Auditor Gayle Pennington said the discussion leader was afraid the officials wouldn’t state all of their problems if the newspapers were present. I said this is subject to the Open Door law.“I don’t see what the problem is,” McHenry said. He said that nothing secret was discussed. I told them that Dearborn County wasn’t the first county holding this meeting with State officials where newspapers were asked to leave. These meetings are being held in each county in the State. The order to not allow reporters into the meetings came from the lieutenant governor, according to officials and McHenry said that he did not know Denise was asked to leave until after the meeting was over. Ms. Randall said that she had sent the press release t the news media and had not known that it was not open to the public. She said that after the meeting, all of the information of what took place at the meeting was provided to the newspapers and the minutes were uploaded to the governor’s Web site. I asked if we are just supposed to just trust that they reported all of the information?  [NOTE: The only reason for closed meetings would be executive session rules such as personnel issues or contracts, or pending litigation. None of these applied here. Also it seems funny that they were worried about the elected officials filtering their comments in front of the paper, and yet these officials who are sometimes on competition for economic development had no trouble mixing this morning. If they are going to represent the wishes of the people to the Lt Governor, shouldn’t the citizens or news media be allowed to attend and hear what they have to say on our behalf?]

Johnny Wright- asked about an old county roadway that is now called private property by a developer. He was also told that all of this is private property by the developer. He said that this is county right of way. His road is so small and so steep that he can’t get up to the house site. His house had burned down.  Schippers is the developer. The police are misinformed that this is a private road. He says that the developers have added feet to the ROW. There is only one way to get the mobile home to his residence that burned down. Community was very supportive to him after the house burned. He said he has the best neighbors in the world. He has a county ROW and he wants to use it to get the mobile home up and won’t get arrested for using it. Listerman said that previous commissioners to not recognize this as county ROW. Emergency access was to be built in the future further down from this. They had 15 minute discussion of the maps at the front of the room and decided that the Engineer, Surveyor, Planning and Zoning will get together and get information. They will add Johnny Wright to the agenda to discuss this further. Tabled until the Sept 3rd meeting.

Meeting adjourned at 7:50 PM

Christine Brauer Mueller

Lawrenceburg Township


Friday, August 16, 2013

Agenda August 20th Commissioners Meeting



August 20, 2013

5:30 p.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana



I.          CALL TO ORDER





            1.  Township Advisory Board Vacancy - Washington (tabled)

            2.  Drug-Free Workplace Ordinance (tabled)



            1.  Highway Engineer – Todd Listerman   

·        North Dearborn Rd. Change Order #12

·        Award Line Striping


            2.  Highway Supervisor – Tim Greive

·        Award Paving Contract


V.        ADMINISTRATOR – Terri Randall

            1.  Appropriation requests

            2.  Signature for Closure of Contract


VI.        AUDITOR – Gayle Pennington

            1.  Claims/Minutes


VII.       ATTORNEY – Andy Baudendistel








XI.        ADJOURN

Friday, August 09, 2013


Special Meeting
Dearborn County Redevelopment Commission
July 15, 2013
A Special meeting of the Dearborn County Redevelopment Commission was held on Monday, July, 15, 2013 at the Dearborn County Administration Building, 215B West High Street, Lawrenceburg, IN 47025.


John Rahe
Kevin Lynch
Jim Deaton
Terri Randall
Andrea Ewan


Call To Order:

The meeting was called to order by John Rahe at 4:10 pm.


Terri Randall read pertinent points from Resolution 2013-1 (Determination of Need to Capture Tax Increment Revenues).  Jim Deaton made a motion to adopt Resolution second by Kevin Lynch.  All approved.                                                           ·


John Rahe made motion to adjourn with object made by Terri Randall.

New Business:

Terri submitted letter of support to the Lawrenceburg Grant Committee to be signed.  Kevin Lynch motioned to have John Rahe sign letter with second from Jim Deaton.  All Approved.


With no further business, Jim Deaton made a motion to adjourn meeting with a second by Kevin Lynch.  Meeting was adjourned at 4:20.


Dearborn County Redevelopment Commission

July 18, 2013

A meeting of the Dearborn County Redevelopment Commission was held on Monday, July 18, 2013 at the Dearborn County Administration Building, 2 l 5B West High Street, Lawrenceburg, IN 47025.
An Executive Session was held prior to the meeting.

Attending: John Rahe Kevin Lynch Jim Deaton Terri Randall Andrea Ewan

Mark Neff Kelli Boiman
Gayle Pennington Bob Reynolds
Jim Higgins

Sue Hayden Cari Baylor
Wade Kimmon


Call To Order:

The meeting was called to order by John Rahe at 5:10 pm. It was decided to move New Business ahead of other agenda items.

New Business:

    Wade Kimmon, GIS Coordinator was introduced. He spoke about his background and explained what he might be able to bring to the table for the local development groups. He would like to meet with them again to discuss what further needs he and the GIS/Beacon website can assist them with. Terri Randall will send out Wade's contact information.
    Bob Reynolds and Jim Higgins from London Witte were introduced. Jim Higgins explained reporting requirements that had been changed or updated by the State recently. 3 major reporting time frames were discussed. He also explained TIF dollars vs. Non­ TIF dollars and what the funds can be used for. He briefly discussed what other services London Witte could provide to the Commission. It was determined that the Commission would discuss how they may use London Witte and contact them to provide a quote on what services they decide to use.

Action of Executive Session:

    Motion made by Jim Deaton to approved and send letter discussed in Executive Session, Kevin Lynch second. All approved.

Attorney's Report:

    Andrea needed to leave early so her item was heard next. She asked for approval to sign and send Land Acquisition Contract to EDI. Jim Deaton motioned with a second from Kevin Lynch. All approved.

Approval of Minutes:

    Kevin Lynch motioned to approve minutes to Special Meeting held July 15, 2013 with a second by Jim Deaton. All approved. It was noted that minutes from May and June meetings will be finished and presented at next meeting.

Approval of Claim:

    Claim was presented for payment to Barnes & Thornberg.  All had seen and approved claim to be paid.

Unfinished Business:

    Financial  Status I Transition -Financial Reports for the months of May and June where presented.   Discussion with London Witte regarding financials and identifying accounts between TIF and Non TIF dollars occurred at beginning of meeting.  The Board acknowledged receipt of said reports.

County Administrator Report:

    Chamber I EDI Restructuring - Mark Neff was introduced as Interim Director of Chamber/EDI and was asked if he would give an update.  He said both the Chamber and EDI had created a task force to set the stage on restructuring the two organizations working with this group (Redevelopment Commission) as well as the three cities and expanding toward a coalition type relationship.  The consolidation of Chambers and EDIs are trending and they are looking at what type of models would best work for their situation. Also looking for a way to combine mission statements and the overall organizational structure that will follow.  At Chambers/EDI next meeting in August he should have various models to present and possibly a gentlemen well versed in guiding both Chamber and EDI to a common vision with a direction they want to go.
    Terri Randall mentioned that at this time, they will not be recruiting for a permanent fill in the Director's position, as the structure for that position is not yet defined.
    Terri Randall brought up the County Commissioners' contract with Chamber/EDI had not been signed and they were still acting on the previously signed contract.  She noted that by next meeting a contract should be addressed at least to cover the funds/cost sharing between Chamber/EDI/Redevelopment.
    Flood Plain Study -Tabled

Public Comment:

    Terri Randal acknowledged Cari Baylor who was in audience. Cari wanted to address the Board as to the status of her project John Rahe explained that this was the topic of the Executive Session and there were a lot of legal complications with the relationship between the Board, herself, EDI and the City of Lawrenceburg,  He told Cari their
attorney was drafting a letter explaining that all to her.  More discussion took place trying to explain to Cari that an Interlocal Agreement between the City of Lawrenceburg and EDI exists and that her questions are more complex than their Board can answer at this time.  It was asked of her to wait until she received the letter and at that time her
questions may be answered with it.  Cari continued to press for answers regarding her grant monies. She was told she will have to ask Lawrenceburg Grant Committee and/or EDI the questions this Board cannot answer.   It was explained that she was changing the parameters of her grant application with her recent responses to their request for her to sign an EDA and that the Board does not have control over the monies. Once again she

was asked to wait until she received the communications in the form of the letter and at that time meetings can be set up to answer more specific questions.  It was made clear to Cari, that the Redevelopment Commission was an Administrator of the grant and that they would be held accountable if any of the parameters of her grant application changed. If she wants changes made in the EDA, before she signs it, she has to go back to the  Grant Committee and explain those changes.

    At this time a member needed to be excused from the meeting.  A request to adjourn the meeting was made by Kevin Lynch with the understanding that the discussion with Ms. Baylor would continue after adjournment.  Cari wanted one last comment to be on public record.  "When EDI made the contract to purchase  the Stone property,  there were additional provisions put into the contract with the Stone property  that were never disclosed to us.  And never and those terms were not, um, uttered whether those terms were from  the County, the City, Maxwell Construction or EDI          There were restrictions on the property  in the zone property  in the West Harrison TIF district that were never disclosed to us as we submitted the grant as a possible  site consideration. "  Jim Deaton broke in at this time and explained again that a member needed to leave and that the discussion could continue after adjournment. He asked that the public meeting end as we were just passing information anyway and it could continue outside the parameters of a meeting.



    Motion to adjourn public meeting made by Jim Deaton with a second by Kevin Lynch. All approved.  Meeting adjourned at 6:20 pm.




John Rahe


Jim Helms