Tuesday, April 21, 2015

21 April 2015 Dearborn County Commissioners Meeting Notes

21 April 2015 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.   

McHenry opened the meeting with a moment of silence for Mike Hall- he also said we will all miss Mike and that he has meant a lot to the county- he knew the answers for a lot of questions that no one else could answer. His visitation was tonight and McHenry had attended it before coming to the meeting. 

 Future Road Name Change Discussion- Hardintown Area- Tabled due to Mike Hall’s Visitation this evening. Three members of the public still were allowed to speak as the tabling was done at the last meeting. They will attend the meeting when it happens. Barry Nanz was asking about who gets the abandoned property in a street vacation. He also asked about where the streets would be in this plan. He has the ability to get some fill to make his plots developable. Baudendistel said he should contact Planning and Zoning before the next meeting to get answers on that. The third person to speak owned a business there and was happy with the changes proposed. Tabled. 


Memorandum of Agreement with Health Dept. - McHenry said this was an old agreement and they wanted to do a new one. McHenry read the new one into the record. This allows the use of County facilities by the County Health Dept. Approved. 

Roadside Littering in Dearborn County- Celeste Calvitto- Problem of roadside littering in Bright is obvious again. She said there is no shortage of people willing to help clean up- but wants to do it safely with road or lane closures during cleanup times. Also perhaps get some signs and a law with penalties. She is willing to donate $10,000 for signs on this. McHenry said that Listerman could put up more signs and thinks there is a state law on this already for up to $1000 fine. They can also get Community Corrections out there. Kraus, Jr. suggested using sheriff dept for traffic control. Doing  it doing the week would avoid overtime pay for them and highway workers.

911 Shared Agency Agreement- This is due to the Spillman Technology that was recently purchased. It is shared with the cities also. Commissioners approved Jared Teaney of 911 to sign this. 

ADMINISTRATOR2 – Terri Randall- she and Kraus Jr. were there to let them know what they want to do with GIS. She said this department works with many departments. Kraus Jr. was there to explain what they want. They thought the lead technician should report to Planning and Zoning and be supervised by the Planning Director. They said they were asking for a 4 year degree with 5 years experience. That would cost more. So they decided they need to lower the requirements to get someone in our price range. So an associates degree might be more appropriate. McCormack said that at any time the commissioners want to take that work back from him he’d be OK with that. If commissioners approve the job description and the PZ supervision they can then go thru HR and get this posted soon. Commissioners were pleased with the solution that the group has proposed and a team approach to get this solved. They plan to post this internally and for the public to apply. Commissioners approved the position of GIS lead technician as presented. 

RFP is finished and will be distributed to 3-4 local landscapers per Randall. They have a short time to get their bids in. They will then advertise for Council money by the first of May.

AUDITOR – Gayle Pennington - Claims and April 7th Minutes were approved. 

ATTORNEY: Andy Baudendistel: Spoke with Wally Lewis and Jack Prarat for auction. Still not finished.

Mike Hornbach and he met with Jeff Stratton to negotiate the new 10 year lease renewal for Aurora space. Purdue Extension has been there since 1917 in Aurora. By statute the county is required to provide this space. They pay $10,000 a year in rent. And they contribute $5,000 a year for utilities. Council will have to budget the money and it will be discussed at the May Council meeting. 

Baudendistel said that on a personal note he wanted to add his 2 cents to what Shane had said about Mike Hall. Baudendistel said that h,e as well as Chris’s daughter Anna,  knew Jason his son who had died in a traffic accident his freshman year. And that Jason got him his first job at the Tree House and he had worked for Mike's folks and later for Mike in the surveying business. He was like a father to Andy and in addition to other comments about Mike’s perfectionism in surveying and his support, he wanted everyone to remember his family in their prayers. 
[NOTE: Mike Hall stands out as a shining example of what a public servant should be. In my 20 years of coming to county meetings, he was one of the few who was unafraid of stating his opinion and unafraid of listening to opposing viewpoints. When I disagreed with him publicly or privately, he never held a grudge and always treated me in a friendly and respectful manner. It’s a hard lesson for many public officials to learn, but for Mike it seemed to come naturally. Dearborn County has lost a valuable public servant. Rest in peace, Mike. Rest in peace.]

Lynch- said that on a happier note- he wanted to share some news about a business award ceremony on INDY which I didn't hear the rest of...

Little - said that the Mills open house was great and he asked about the dust potential there. They won’t have dust and if we see dust than they are losing money. 



Meeting adjourned at 5:45 PM

Christine Brauer Mueller
Lawrenceburg Township

Monday, April 20, 2015

AGENDA April 21 Dearborn County Commissioners Meeting

April 21, 2015
5:00 p.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana



1.  Future Road Name Change Discussion – Hardintown Area
1.  Memorandum of Agreement w/Health Department
2.  Roadside littering in Dearborn County – Celeste Calvitto

3.  911 Shared Agency Agreement


VII. AUDITOR – Gayle Pennington
1.  Claims/Minutes





Mike Hall Obituary

Mike Hall Obituary - see Fitch Denney Funeral Home for further info.

Michael S Hall
January 29, 1960

April 18, 2015

April 22, 2015 at 11:00 AM

Send A Condolence

Michael S. Hall, 55, of Dillsboro, Indiana, passed away on Saturday, April 18, 2015. He was born January 29, 1960 in Cincinnati, Ohio, son of Stanley and Gloria (Craig) Hall.

Michael was a member of the Dearborn County Planning Commission, Dearborn County Board of Zoning Appeals, PLSO, ISPLS, and KAPS. He was the owner of Michael S Hall Land Surveying.

He is survived by his loving wife of 34 years, Terry Hall; parents, Stanley and Gloria Hall; daughter, Chrissy (husband Tim) Powell; brother, Monty (wife Amy) Hall; and 2 grandchildren, Clinton and Elizabeth.

He was preceded in death by his son, Jason Hall.

Family and friends will be received on Tuesday, April 21, 2015 from 4pm to 8pm at the First Church of Christ of Greendale. Funeral services will be held at the First Church of Christ of Greendale, Wednesday, April 22, 2015 at 11am, with Pastor Tim Russell officiating.

Interment will follow in the Greendale Cemetery, Greendale, Indiana.

Contributions may be made to The Cure Starts Now Foundation for Lauren Hill or Ohio County Life Squad.

Thursday, April 16, 2015

16 April 2015 Dearborn County Redevelopment Meeting Notes

16 April 2015 Dearborn County Redevelopment Meeting Notes

Present:Jim Helms, John Rahe, Jim Deaton ( Acting Chairman), Randy Lyness. Dave Deddens Chairman arrived during the IVY Tech presentation.
ABSENT:Dusty Burress (non- voting school board member)

Also present: Terri Randall, county administrator and economic development director,(who arrived later in the meeting during the IVY Tech presentation) Andrea Ewan, attorney, Sue Hayden, minute taker, Gayle Pennington, Auditor and DCRC treasurer.

APPROVAL OF MINUTES- March 12th minutes were approved.


CLAIMS AND FINANCIALS:Routine expenses and Randy Lyness abstained as there were expenses from Maxwell in this set and he is related to people owning that business. Approved. Randy Lyness also asked that his abstention be noted in the minutes.


IVY Tech Campus President- Mark Graber- Advanced Manufacturing Expansion Project Presentation Jeff Holdcamp Facilities was also with him. 

Graber said that there were several articles in the local paper on this also. The proposal is now a reality and Lawrenceburg matched IVY Tech’s $3 million for a total of $6 million for this. The building on Industrial Drive is about 15,000 sq ft- 16 years ago. The new expansion is 12,000 sq ft and almost a perfect square. Welding, machining, project, economic development, and advanced manufacturing labs. There is a fire tower out there and the new addition is out there added to the original building. Pri Pac did all their training in a room at IVY Tech when they moved in a few years ago. That room will be available for training also. 

The timetable was presented. It started in Nov 2013. This has gone thru the governor’s office. Grader showed all the documentation for all the state approvals. Rage asked who approved the architect. Grader said it was Schmidt and Associates the approved one for IVY Tech statewide. They also presented to Greendale Redevelopment Commission and they are interested in contributing to this project in some way. Their first construction meeting was this coming week. They anticipate approval in late summer and construction to start in early fall. It will take about 13 months. Late fall 2016 completion and classes start in January 2017 if all goes according to plan. 

They have letters of support from businesses in all three cities in the county. Jay Weber wrote one for Batesville Products. He notes that his company is competing with others all over the world. So this will affect current manufacturers and future workforce. IVY Tech has been working with Lawrenceburg HS and some will be starting to take classes there soon. They could have about half their associates completed before they graduate form High School. They have been doing this for years with the hospital too. 

The last section stemmed from an Advanced Manufacturing Roundtable. They discussed how to meet the workforce. They did  survey to get a baseline of where we are currently to see what we have- what we need, and goals for the future. He asked Randall to make comments on that. She said Oren Turner, Grant Hughes, Al Abdon, and Guinevere Emery were involved. Randy Johan from Ivy Tech EMT training was helpful too. The goal was to provide input so IVY Tech knew what and how to design this project. They wanted to be sure we put in equipment that would relate to what the businesses here need. There is a need to know how workforce dollars work in Indiana in each of the 10-11 regions. That Region 9 Workforce Development Board decides how to use the grant dollars coming in to our area. It is essential by next week to demonstrate how we will help them fill these jobs.She hopes this will build a local multidisciplinary team to work with businesses. She’s pretty excited about that. 

Graber said that they have dinner and a meeting tonight at IVY Tech and everybody is invited to that. Randall said that they have talked to Eric Krantz at the DC Chamber. Grader said that they are speaking to other schools to train at this also. Randall said this has been done in Batesville already. They are using that model. This IVY Tech expansion is another piece to show our commitment to improving the workforce. The workforce is aging. Randall said that all these companies that are here are exploding- some have even outgrown their newer facilities. “Isn’t that great for DC?” We have to spend more time working for the businesses that are here.That will help when we connect more resources with REDI Cincinnati. 

John Rahe asked if they could get faculty for these projects. Graber said they start with a dozen adjunct faculty. Eventually they become full time and so on. That’s how it worked with their nursing program. The employees that are ideal have worked for about 20 years and then do this teaching. Cincinnati State does this also. Governor Pence has made this a priority per Randall. The state has upped their game in this arena. Our state does this locally where others push money down from the state programs and goals. She thinks somewhere between the two things is ideal. Manufacturing jobs are good solid jobs- not part time like Amazon. 

Randall said that they may see some scholarship programs also from the local manufacturers and businesses. Pennington asked if they would expand into computer aided design etc. Graber said yes. Like at Purdue. They also do customized training and maybe contract with an individual to train specific needs.      

ECONOMIC DEVELOPMENT OFFICER’S REPORT: nothing new to report on the Aurora Industrial Park Sign. Now that the property is finalized, she will call the widow to see if they can get that settled.

Whitewater Mills had $100,000 grant from IEDC. DCRC is the administrator of that grant. They have receipts for $728,000 form the Mills. That qualifies for the $100,000 percentage they were granted. She said all invoices are clearly related to the project. She asked for their approval to submit this to the state for the check. The check comes to DCRC and then they write one to the Mills. Approved. 

Whitewater Mills Ribbon/Cake Cutting is April 17- tomorrow. Randall did a collage of 4 posters for this. They have to be there at 4.Rick Siemers, The Lt. Governor, Deddens, Lynch, etc. The majority of food is 1-4 PM. Then they have tours. This was an invitation only event and they will be doing a dinner for their vendors that evening.  




Christine Brauer Mueller

Lawrenceburg Township

Tuesday, April 14, 2015

AGENDA for April 16th C Redevelopment Commission Meeting

April 16, 2015
9:00 a.m., 3rd Floor Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana

  1. Call to order

  1. Approval of Minutes
1.  March 12, 2015 Meeting

  1. Unfinished Business
  1. Claims & Financials

  1. New Business
1.  Ivy Tech Campus President, Mark Graver
Advanced Manufacturing Expansion Project Presentation

  1. Economic Development Officer’s Report

  1. Attorney’s Report
  1. Other Business

  1. Adjournment

Tuesday, April 07, 2015

7 April 2015 Dearborn County Commissioners Meeting Notes

7 April 2015 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.  

Tim Greive was added to the agenda by McHenry- the Bright facility is in poor condition and have been looking out for a new facility and want to be in the Dover/St. Leon corridor to be more efficient. He wanted then to be aware they would be soliciting different property owners and they want to be better stewards of the land and do things better than in the past. They may close the  Bright facility and move to the Manchester one until they can get new property. Bright will still get their service just from a different station. Lynch said thanks an said he knows it has been a problem out there for a while. There was no mention about how they would pay for new property. No action taken. 
Road name change request- Professional Park Drive and Business Center Drive. These will stay as drives. They have not been accepted into the county list. 

Future Road name change discussion - Hardintown area tabled until 5 PM meeting

Elections - Clerk of Courts Rick Probst state law requires that commissioners publish a list of polling locations. He has 13 polls to be published for the primary election next month. Approved. Early voting runs noon04 M-F till May 1st and also on Sat 11-4 the last 2 Sat of April.

Proposed changes to zoning ordinance- Planning Director, Mark McCormack:
Article 17- Plot Plan Review- McCormack went over the minor changes to reflect back to the state law terminology and fixed minor plot plan changes in description. Major plot plan was defined clearly. Some text was removed to simplify descriptions. Renumbering of items done to accommodate deleted. Street widths are checked by highway dept on plats. Calling 811 before digging was added. Setback distances and septic fields and tanks identified. Dams had to be located and spillways. Similar items were done to both sections on minor and major plot plans. Drainage also needs to be identified. Plot plans have to be signed off by health dept. Site distances for driveways is reworded to reflect the Transportation dept. approvals needed. (Either our highway dept. or state if on a state highway access.) No public spoke and the Commissioners approved the zone amendment as proposed from the Plan Commission with PC’s unanimous favorable recommendation for Article 17.

Article 22- Landscaping, Buffering, Screening, and Fences-McCormack read the changes for commissioners. Much of the proposed text changes were simplifications of the original text. Maintenance of the improvements was added into the text so that it is clear who is in charge of keeping things well maintained. Rock and gravel was better defined as to when they could be used and how this affects stormwater system. Plan Director was replaced with tech review so that they don’t rely on just one person for review in the future. Reduction in this amount of landscape will go to BZA for review if it exceeds 25% of the plan. Unacceptable plants are also detailed for certain areas. Businesses can split bufferyards. Plants and sizes were changed in some areas. Allowances can be requested. Charts show the plant amounts needed. Colored pictures will be added to show the options for landscaping requirements. Fence section changes the front yard fences to requiring a permit. Height requirements are detailed to be sure people can pull out of driveways with visibility being open. Chain link fences are kept out of front yards. Chain links with slats were taken out in many cases. Unacceptable plants for street ROWs, alleys, storm systems areas were listed. Invasive plants or plants with root issues or attractants to nuisance insects or wildlife. Fruit trees that are non bearing cultivars can be considered. They used Purdue’s urban forester and other community ordinances for this. No public comment on this and the Commissioners approved the amendments to Planning Ordinance article 22 that had been unanimously given a favorable recommendation.  

Highway Engineer- Todd Listerman:Supplemental Design Bridge Agreement #1 for Bridge #5 East Laughery, east of Gregory- because this is now federal aid- they had to modify the contract to NTE  with . Howard Barth and Associates scheduled for 2018. NTE is $102,000
Award Bridge #9- Sangamaw, east of Dennis- low bid $334,372.15 for Rohe. Two other bids were higher from McAlister and O Mara. Approved. Start will be June 2 if they get their waiver for fish spawn.Otherwise it will be July-Aug. Hope to beat school start. Baudendistel needs to get quiet title on one owner.

McHenry- Bloom Road small structure question from a resident at the end.It is not on county maintenance list for 10 years. McHenry wants to meet with owner on this with Todd Listerman. 

Maxwell Construction Manager, Brad Rullman
Change Orders
Banta Electric- #7- additional receptacles in power for $12,276.74
Quality Fire Protection-  for sprinkler heads 3348.00 and deduct $8,081= deduct $4472.31Approved.
Certificates of Substantial Completion AIA#704 document that is the same for each vendor. this is just the first step in releasing the final payments. It allows the contractors to release their insurance. Only Triton Services is missing. Baudendistel asked if the punchlist items are finished. Rullman said yes.There is a minimum one year warranty and some have 5 years. Commissioners approved and signed those documents. 

Nicole Daily - working on Bright Elimination Program with Moores Hill and Aurora. There are asbestos contracts and demolition and also the specific property owners. The Commissioners can sign off or do they want Planning and Zoning to sign off on them. Baudendistel is reviewing them and this is all grant money so they agreed to allow Planning  (Nicole Daily) to sign off on these for bid packages 1 and 2. This expedites the demolition. McCormack said all these claims get vetted by auditor and the state too. Several checks and balances in the process. McHenry asked for the list of properties too. Bill Shelton also looks at the properties and checks on this. Commissioners also added McCormack or Bill Shelton to sign the agreements if Daily is unavailable.   

ADMINISTRATOR – Terri Randall- 
The GIS Coordinator is no longer with us and due to that vacancy she has been working with Planning and the surveyor due to their needs. They created a task list that person needs to be doing. They created a new job description. The pay range needs to be increased.
They changed it to a GIS lead technician. They will have a draft for Human Resources later to advertise. Andrea in surveyors office already does some GIS work. McCormack gave the history of GIS here to try to get turnover issues solved. He said $10K increase needed. Still working on it. [NOTE: Have they checked this salary increase with Council?]

Whitewater Mills opening is an invite event not open to the public. They will have a public event at a later time.

Bright Connector study has been approved funds by Council and 
June 3rd will have consultant interviews with OKI and Lynch and Todd Listerman. 

Putting out for quotes on jail landscaping to at least 3 local landscapers. [NOTE: Will they be invited to quote or advertised for quotes?]
INDOT Transportation infrastructure funding - she spoke to Todd about the survey she received. She should reach out to cities and towns to get the survey filled out in concert. This survey might affect what INDOT does here for the county regarding our needs.

She will be in INDY with Travelers for next two days for risk managers training. 

McHenry will be out for Whitewater Mills opening. He said Kevin will be happy to step in for me. Lynch concurred. 

McHenry thanked Andrea for stepping up on GIS.

McHenry then brought up the Jail contract questions I had been asking after getting information under the Public Access Law that indicated that Maxwell Construction Management base contract price had increased by over 46%.The contract included their fee of $359,900 which was later increased by an amendment to the contract due to an increase in the scope of work by $31,941 to total $391,841. 

The claims paid indicated that Maxwell Construction was actually paid close to $600,000. The total after checking each claim came to $573,131 with about $4,000 owed to date.  The difference of $181,310 was in a section called “reimbursables” in the contract. My question to the county officials was how did the reimbursables get to be that high. Some of this was due to mixing reimbursable and general conditions in the claims. The other was who were the people covering the two items labelled as Assistant Project Manager Reimbursable for $52,050 and On Site Personnel Reimbursable for $97,665.  

Brad Rullman - Maxwell’s project manager explained how they had done their claims and work and said that he was both the project manager in house  (for the base fee of $9,900 Phase 1, $32,625 Phase 2, and $234,088 Phase 3 Construction Phase.)He was also the personnel on site reimbursable.  He had an assistant PM also.We talked about the
fees for the office work versus the site work and how one is the contract price and the other is called reimbursables. I told them that I was wanting to know this information as it related to the proposed Courthouse Annex as that contract is very similar to
the jail one in pricing for the management fee at $343,000. 

I asked if we should be expecting on site work reimbursables in the $150,000 range there also. Rullman said yes. It also depends on the project length. I said that I noticed some language in the annex contract that seemed to protect Maxwell Construction in the event 
that the contract goes beyond a certain duration of expected time. I thanked him for his explanation. 

Randall also weighed in saying 
that this process of doing reimbursable hourly was to hopefully save some money along the way rather than use a lump sum price. She noted that the architect gets a lump sum percentage of the project fee. As it turned out this construction management project is in the similar percentage so six of one /half dozen of the other.

Pennington thanked Rullman for coming to explain what her staff couldn’t answer in my public records request.

AUDITOR – Gayle Pennington - Claims/ and March 3rd and 17th Minutes- Approved. Pennington thanked Brad Rullman for explaining the AIA contract as he staff couldn’t handle the answer in that (Chris Mueller’s) public records request.

ATTORNEY: Andy Baudendistel: 

Resolution for entry into interlock agreement regarding dispatch- Approved.
Interlocal w/Municipalities Regarding 911Dispatch- approved.

Lease Agreement- SCU- Special Crimes Unit Building- They moved into it March 15 for 15 years  with L-bg insuring building and we insure contents. McHenry abstains from discussion and voting. Lease cost is  $10/year.

Still working on sheriff auction ordinance for next meeting. Money goes to county general.

Lynch- keep Lauren Hill in our prayers as she goes thru her struggle
McHenry- also keep Bill Ullrich and family in prayers for his wife.
Little- agrees with both of the commissioners on Ullrich and Hill.

LATE ARRIVAL INFORMATION- First responders touring Whitewater Mills per Bill Black.


Meeting adjourned at 10:15 AM

Christine Brauer Mueller

Lawrenceburg Township

Friday, April 03, 2015

City manager selling Cincy to businesses upset by Indiana's RFRA

City manager selling Cincy to businesses upset by Indiana's RFRA

Does anyone wonder if we need as many laws as we have? Or are we just making more jobs for the legal profession at the expense of common sense and common decency?


Thursday, April 02, 2015

AGENDA- April 7th Dearborn County Commissioners Meeting

 April 7, 2015 
8:30 a.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana



1.  Road Name Change Request – Professional Park Dr. & Business Center Dr.
2.  Future Road Name Change Discussion – Hardintown Area (tabled for 5 pm mtg)

1.  Elections - Clerk of Courts, Rick Probst
2.  Proposed Changes to the Zoning Ordinance - P & Z, Mark McCormack
1.  Article 17 - Plot Plan Preview
2.  Article 22 - Landscaping 

3.  Highway Engineer, Todd Listerman
1.  Supplemental Design Agreement #1 for Bridge #5
2.  Award Bridge #9

4.  Maxwell Construction Manager, Brad Rullman
1.  Change Orders 
2.  Certificates of Substantial Completion

5.  Blight Elimination Bid Packages - Planning & Zoning, Nicole Daily


VII. AUDITOR – Gayle Pennington
1.  Claims/Minutes
1.  Resolution for Entry into Interlocal Regarding Dispatch
2.  Interlocal w/Municipalities Regarding Dispatch
3.  Lease Agreement – SCU Building