Wednesday, July 23, 2014

22 July 2014 Dearborn County Solid Waste District Emergency Meeting Notes


22 July 2014 Dearborn County Solid Waste District Emergency Meeting Notes

Present: Shane McHenry, President, Art Little, Kevin Lynch, Mel Davis, Dennis Carr, and Randy Lyness

ABSENT: Doug Hedrick

Also present: Doug Garner, Attorney and BJ Ault, Executive Director or the DCSW District
Register Publications- Denise Freitag-Burdette also covered this meeting.

This emergency meeting was preceded by an executive session at 4:30 PM to “discuss personnel performance evaluations and may include discussion of records classified as confidential by federal statute.” IC 5-14-1.5-6.1(b)(7) and IC S 5-14-1.5-6.1(b) (9) as noted in the Journal Press Public Notice 7-22-14

McHenry called the meeting to order.

Motion was made by Kevin Lynch and seconded by Dennis Carr to Discontinue the Executive Director’s normal salary. She is paid by Workers Comp until the doctor allows her to return to work. All ayes.

McHenry asked if there were any comments or questions. There were none.

Meeting adjourned.

Christine Brauer Mueller

Lawrenceburg Township

Wednesday, July 16, 2014

Dearborn County Redevelopment Commission Guilty of Multiple Counts of Open Door Law

Dearborn County Redevelopment Commission Guilty of Multiple Counts of Open Door Law Violations

Register Publications assistant editor Denise Freitag Burdette filed three separate complaints regarding executive sessions, missing meeting minutes, and the non-existent DCRC public discussion of the $10,000 payment the county administrator sought for her additional work for the DCRC.  
Dearborn County Administrator and Redevelopment Director Terri Randall apologized to the public for her mistakes. Full story is in the Journal Press July 15 issue front page and editorial page. The following links are fully readable for all the public.

http://thedcregister.com/index.php?option=com_content&view=article&id=15121:access-counselor-county-violated-open-door-law&catid=1:latest-news&Itemid=44


http://thedcregister.com/index.php?option=com_content&view=category&layout=blog&id=79&Itemid=141

Agenda July 17 Special DC Redevelopment Commission Meetring


 AGENDA

DEARBORN COUNTY REDEVELOPMENT COMMISSIONS MEETING

July 17, 2014

8:30 a.m., 3rd Floor Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

 

EXECUTIVE SESSION @ 8:00 am

 

I.              Call to order 

 

II.             Certification Statement of Executive Session

 

III.            Action of Executive Session

 

IV.          Approval of Minutes

1.  July 10, 2014 Meeting

 

2. Claims for Whitewater River Dredge Study Survey

 

V.           Unfinished Business

 

VI.          New Business

                   

VII.         County Administrator Report

 

VIII.        Attorney’s Report

           

IX.          Other Business

 

X.           Adjournment

 

15 July 2014 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

15 July 2014 DEARBORN COUNTY COMMISSIONERS MEETING NOTES  
 
 
Commissioner Shane McHenry called the meeting to order with the Pledge of Allegiance at 5 p.m.

Commissioners Kevin Lynch, Art Little, Auditor Gayle Pennington, and Attorney Andrew Baudendistel were also in attendance.

 

Old Business:  None.

New Business:

1.        Assessor Gary Hensley stated we needed to have a cyclical review of the contract between Tyler Technology and Dearborn County.  The State law previously assessed the contract on March 1, but a new State law changed the assessment to January 1.   Commissioner Art Little motioned the change be made to meet the State law, all ayes.

 

2.       Highway Supervisor, Tim Greive, asked the Commissioners to determine awards for three items, a truck, a pole barn, and the completion of paving North Dearborn Road.  The bids for the truck were Lischkge Machinery $119,711.60, and Shirks International $118,234.56.  Mr. McHenry asked if the service of the truck will take place in Greensburg, and Mr. Greive replied yes.  After discussion, Commissioner Lynch motioned Lischkge Machinery be awarded the bid for $119,711.60, Art Little seconded the motion, all ayes.  Mr. Greive then stated it was a disadvantage to leave equipment outside in the winter and he proposed they build a 40 x 120 building with electricity to house the equipment.  Mr. Lynch asked if the building will have a gravel floor, and Mr. Greive replied yes.  The bids were $46,500 – Redwine, $36,485 Comer, Mike White – no bid.  The bid was awarded to Comer for $36,485, all ayes.  The paving bids for North Dearborn Road going down Jameson were Paul Rohe $109,662, and Dave O’Mora $105,800.  Mr. Lynch motioned the bid be given to Dave O’Mora for $105,800, Art Little seconded the motion, all ayes. Mr. Greive said West Laughery Rd. will be done next week.

 

3.       Mr. Lynch said the OKI Contract is a standard agreement which is signed by the Commissioners and will run until June 30, 2015.  The amount paid is $16,468 on a per capita basis of $.33.  This is the same amount that was paid last year.  Mr. Little motioned to pay for the OKI contract from July 1, 2014 through June 30, 2015, and Mr. McHenry seconded the motion.

 

4.       The Automobile License Agreement renewal with the Hidden Valley Lake Property Association is for three separate vehicles, and is leased for $1 each from June 14, 2014 to June 15, 2015.  Mr. Lynch motioned to renew, and Art Little seconded the motion, all ayes.

 

Administrator – Terri Randall stated Judge Humphrey, under Rule 19 enacted a Court house security process, and has written a security guide, which is on order.  There was an online notice for public review for 30 days.  The Judges worked with Judge Humphrey, and all three Judges have signed off on the security guide. They are forming a security committee.  Judge Humphrey is ready to accept a letter from this Board, and Ms. Randall presented the letter she composed to the Commissioners to approve and sign, which she read.  Mr. Little said he is concerned if a farmer goes into the Courthouse and has a pocket knife in his pocket, there will be an overreaction, because now if that happens, they just ask him to leave the pocket knife at the desk until he leaves. Ms. Randall said she is sure that will be addressed. Mr. Little that they should make sure that is addressed.  Ms. Randall said she can represent them, she is on the Board.  Mr. Baudendistel then addressed the issue of the security committee, and said it is to review CR15, and then he named 15-25 people, i.e., the Dearborn County Sheriff, the three Judges, the representative from the Dearborn County Board, the representative from the Dearborn County Council, etc.  Ms. Randall is on the list as the Dearborn County Administrator.  Mr. Baudendistel said they needed to appoint a representative from the Board.  Mr. Lynch and Mr. Little chose Commissioner McHenry as their representative.  Mr. Bill Black, Emergency Center, said he and the sheriff have reviewed the plans in place, so they are already rolling.

 

Ms. Randall said the second item she wanted to discuss was EMS and the $100,000 given by Council to recruit volunteers.  She met with Kevin Lynch and they want to keep $10,000 of the money for a massive recruiting program for volunteers.  The two of them have also met with the EMS units from each region, there are two regions, and it has been decided that $22,500 will be distributed each quarter based on the percentage of runs for each region.  They will send out to each of the units’ numbers which they want them to validate, and if they are not correct they will make corrections.  Ms. Randall said the EMS units were part of this decision, and they said they are very grateful to the Board for their interaction with them.  Also, both Mr. Lynch and Ms. Randall feel the EMS units are beginning to realize they are part of a larger region.  Ms. Randall said one discussion that keeps coming up is St. Leon and the fact that they do not transport.  They struggle so much, the people who volunteer run businesses and leave their businesses to respond to calls.  Mr. Lynch said it is tough to penalize them because they don’t transfer.

 

Auditor – Gayle Pennington requested approval of the Minutes for June 17, 2014, and July 1, 2014, all ayes.  Accounts payable claims for Commissioners signatures, all ayes.  Commissioner docket – Mr. Little motioned to approve, Mr. Lynch seconded, all ayes.  Payroll claims, Mr. Lynch motioned to approve, Mr. Little seconded, all ayes.

 

Attorney – Andrew Baudendistel asked the Commissioners to approve an agreement for a Route of Entry for Steve Duncan to move items at the Animal Shelter.  There are three copies for Mr. McHenry to sign, and Bill Shelton is to get the SD signature.  Art Little motioned to sign the documents, and Kevin Lynch seconded.  Mr. Baudendistel then said regarding Public Records, drafts of Minutes cannot be withheld, they are public records.

 

Terri Randall said the website is soon to be in place in August.

 

Commissioners – Mr. Lynch said this website is a big deal, and he commends Ms. Randall for her work.  He also recognized Gayle Pennington and her service, and the attorney, Mr. Baudendistel.  Mr. McHenry said we have a great team, which can be seen with the results accomplished, and he asked Bill Black what he thought.  Mr. Black said there is more information flowing, and good preparation.  Kevin Lynch wanted to remind everyone of the Job Fair on August 7th, the employer seminar will be from 10 am to 1 pm; from 1-2 pm Veterans; 2-4 pm open to the public.  Also, Mr. Lynch wanted to remind everyone of the Bright Community Festival and the St. Leon Festival to support the EMS and volunteers.

 

Mr. Little motion to adjourn meeting, Mr. Lynch seconded.  Meeting adjourned at 5:45 p.m.

 

Helen Kremer, Logan Township
 
Many thanks to Helen Kremer who graciously agreed to take meeting notes during my absence. Christine Brauer Mueller

Monday, July 14, 2014

Executive Session for DC Redevelopment Commission Thurs 8 AM followed by 8:30 AM public meeting


PUBLIC NOTICE


Executive Session & Meeting

 

The Dearborn County Redevelopment Commission

has called an

Executive Session for

Thursday, July 17, 2014 at 8:00 a.m.

 

The purpose is to discuss interviews and negotiations with industrial or commercial prospects or agents of industrial or commercial prospects by the Indiana economic development corporation, the office of tourism development, the Indiana finance authority, an economic development commission, a local economic development organization (as defined in IC 5-28-11-2(3), or a governing body of a political subdivision.

This is classified confidential by state and federal statute.

IC 5-14-1.5-6.1(b) (4)

 

And also for the purposes of discussing strategy with the respect to the purchase or lease or real property by the governing body up to the time a contract or option to purchase or lease is executed by the parties.

This is classified confidential by state and federal statutes. 

IC 5-14-1.5-6.1(b) (2) (D)

 

There will be a meeting held at 8:30 am for action, if any needed for the Executive Session

 

These meetings will take place at the

Dearborn County Administration Building, 3rd Floor Commissioners Room,

215 B West High Street,

Lawrenceburg, IN  47025

Friday, July 11, 2014

Agenda July 15 Commissioners Meeting


AGENDA

DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING

July 15, 2014

5:00 p.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

 

I.          CALL TO ORDER

 

II.          PLEDGE OF ALLEGIANCE

 

III.         OLD BUSINESS

 

IV.        NEW BUSINESS

            1.  Assessor, Gary Hensley

                        Addendum to the cyclical review contract

 

            2.  Highway Supervisor, Tim Greive

                        Bid Awards

 

            3.  OKI 2015 Contract

 

            4.  Automobile Lease Agreements with HVLPOA

 

V.         ADMINISTRATOR – Terri Randall

            1.  Courthouse Safety Committee

 

VI.        AUDITOR – Gayle Pennington

1.  Claims/Minutes

           

VII.       ATTORNEY

 

VIII.       COMMISSIONER COMMENTS

 

IV.        LATE ARRIVAL INFORMATION

 

X.         PUBLIC COMMENT

 

XI.        ADJOURN

Thursday, July 10, 2014

See and Comment on the Proposed Forms for Requesting Public Records in the County

Give 2 cents’ worth on county public record request form PDF E-mail
Written by Denise Freitag Burdette      
Thursday, July 10, 2014 3:42 PM



http://thedcregister.com/index.php?option=com_content&view=article&id=15092:give-2-cents-worth-on-county-record-request-form&catid=1:latest-news&Itemid=44

10 July 2014 Dearborn County Redevelopment Meeting Notes


10 July 2014 Dearborn County Redevelopment Meeting Notes

 

Present: Dave Deddens, Chairman, Jim Helms, John Rahe, Jim Deaton, Dennis Kraus, Sr.,

ABSENT: Dusty Burress (non- voting school board member)

 

Also present: Terri Randall, county administrator and economic development director, Andrea Ewan, attorney, Gayle Pennington, Auditor and DCRC Treasurer, Randy Maxwell Consultant, and Andy Baudendistel, county attorney

 

Erika Schmidt Russell (Register Publications) covered this meeting. Joe Awad on special assignment was present for PAC discussion. Celeste Calvitto ( Bright Beacon) and Kathy Scott were also present.

Action of Executive session that preceded this meeting: no action was taken and they set another executive session for next Thurs July 17at 8 AM. It will be followed by a brief meeting to announce any decisions.

The board welcomed Dennis Kraus, Sr.- as a new member replacing Maynard Barrett and Gayle Pennington who is now treasurer due to a change in state law.

Approved May 8 minutes. There was no June meeting.(Kraus abstained as he is a new member.

Unfinished business-none

New Business:

PAC (Public Access Counselor) Complaint and Advisory Conclusions- Andy Baudendistel- County attorney. Baudendistel addressed the proper way to handle the items the DCRC was found to have violated on open door law on executive sessions a concise and pointed tutorial. He advised them that they needed to certify that nothing else was discussed other than what was advertised at executive sessions. The president (Deddens) stated that he certified that and Baudendistel said they need to write that statement into the record. They also have to use the code to see what items they are allowed to call executive session for. They will keep this memoranda of the executive session actions as part of the minutes of the regular meeting that follows it. He encouraged them to only call executive sessions when absolutely necessary. He showed the public records access law to them and how to find it. He told them that minutes when kept have to be made available – even in draft form. He said he has developed forms for public records requests. He is proposing the form to be adopted and used the PAC office to see their samples. He wants to wait till the website is up and they are looking to have all public records requests to go thru Pennington’s office- Auditor is in charge of all records. Fax, email or regular mail you have 7 calendar days. If in person you have 24 hours business hours. This is to get a response- on when they can expect the records. The reason behind getting a form is to get one process to be sure the law is being followed. The county can also have a record of what they produced. It’s a CYA for the county as Judge Humphrey would say per Baudendistel. This does not apply to Clerk or Recorders office as they have their own separate statutes and fees. If the commissioners adopt the form then the DCRC can adopt it per Andrea Ewan, DCRC attorney.

Randall would like to apologize on her own behalf regarding the violations and said she did not have an “official” role at that time. She said this was a difficult process for her. She feels responsible for this. She noted that she was covering a lot of things at the time, but that was not an excuse. She also apologized to the public and said she is pretty much a stickler for being open to the public. Executive session memoranda and certification will be in the regular minutes following the session.

Andrea Ewan asked the DCRC board to start getting a list of attendants at their meetings now. I asked if it was legal to require that anyone attending the meeting sign in. Ewan said they wanted to have a list so that if questions come up later and that person was in attendance, then they can show that they had the opportunity to question things at the meeting.

[NOTE: This is because the DCRC was held responsible for violations more than 30 days old when the complaint was filed by Register Publications reporter Denise Freitag Burdette. It should be noted that even if the board tried to get off on a 30 day timeframe technicality- it does not change the fact that there were repeated open door violations and they needed to be corrected. Fortunately for DCRC Burdette told PAC she was interested in getting corrections made and not fines levied.]

 I asked about when they discussed the $10K salary for the administrator as the response to the complaint from the DCRC did not address that third part. No answer was given and when asked again after some non-answer was given, Rahe said he thinks they did it at the earlier 2013 meetings that they have no minutes for. (This would be April-June maybe- but the timeline shows this in November financials of their board- not the springtime 6 months earlier.) No other board member spoke up on that. I also asked how the DCRC knew what was being responded to the PAC on their behalf as it was never brought up in a public meeting. They said that the president, attorney Ewan and Randall did the response and emailed it to the board. Ewan said that was privileged info. They could have had input if they disagreed.

They said they want to just move forward- (and essentially did not answer my question regarding when they actually discussed and decided to pay the administrator the additional pay of $10,000 for work done in 2013 for the DCRC. [NOTE: There is no record of hours worked or dates and times to corroborate that $10,000 is a reasonable pay for the job done. The only evidence produced in meeting minutes, emails, and texts requested in researching the open door violations that show this salary request were emails from the administrator trying to get her pay worked out after the Nov- Dec claim was stopped by the auditor due to rules regarding salaried employees getting paid for two county jobs. There were no emails from commissioners, council, or DCRC board members. Was this ever discussed by the board?]

Financials and Claims- Pennington asked if they liked the way things are reported now with the spreadsheet. Randall said she wants to have the Lawrenceburg funds listed separately to make sure they are kept separate. She wants them to be listed as restricted funds and what they are restricted for to be sure they don’t touch it for the wrong things. DCRC board agreed. Grants will be assigned a fund also per Pennington.

Randall said that on the claims Hirlinger is separate. She wanted to maybe read thru the items on the claims to be more transparent. Hirlinger Motors has a claim. When they purchased from Tom Stone- it was agreed that he would pay $35,000 for access to the property. When this board took over the property this board took over that responsibility. They can pay it out of the TIF. This was all done thru EDI originally as Andrea Ewan acknowledged. DCRC board agreed to pay out of the TIF. They did not read the claims out- but approved them. Dennis Kraus received explanation for some of the claims as he asked about them. Pennington asked about if they were going to keep the separate website or be part of the county’s website. They plan to do a link to the county from their separate website per board. Discussion on late payment to Register Publications waiting on the payments from Lawrenceburg first. $457.90 is their bill. $16,840.84 was approved minus the Register’s amount. It will be paid as soon as they get it. [NOTE: I questioned this after the meeting. The claim for register Publications is for an ad that was run for the position for the economic development group formed by the cities, towns and county and their visioning process. It has nothing to do with Redevelopment Commission money and will be paid out of the Lawrenceburg grant money to the visioning group when they get that in. It is interesting that a local business has to wait to be paid from a group trying to attract more business into the county. Erika Schmidt Russell from Register told them at the meeting that it was no problem- they understood that this happens sometimes.]

Resolution #2014-DCRC-001-“Determination of Need to Capture Tax Increment Revenues.” and Letter regarding the need to capture all incremental assessed value - annually the DCRC is required to look at their TIF funds to see if any should be returned to the taxing unit. Since a lot is not coming in- they will not be returning any to the taxing units. They need to send a letter to each of the taxing units involved to let them know they are keeping all the TIF funds. DCRC board approved both items. 

Ratify support letter to the city of Aurora- Randall said they were contacted to have a letter that they discussed with Deddens as president. It was needed quickly to get support to INDOT in time as they are improving an access to their state road. Ratified.

Ratify consulting Agreement with Economics Center for Labor Shed Study out of University of Cincinnati. Some time ago the DCRC had discussed this with Randy Maxwell per Randall. We need to have this as it is a number 1 consideration in many potential new businesses we are seeking. State info was not complete and not seen as credible. They want more than just data- they want a report or marketable piece. A response was due on a large project that was concerned about this labor pool. DCRC ratified the agreement. The cost amount was questioned by Kraus. They told him it was just shy of $7,500.  Approved by the board.

Mark McCormack- Planning and Zoning- The Blight Elimination Program. This is specific to housing- not commercial. Sometimes it will be greenspace or sold to adjoiner or redevelopment for commercial purposes. They have some in Moores Hill and Aurora and Wilmington and Kaiser Rd. They are needing a program partner and sponsor for possibly 2 properties to hold title to these. They would cost some money up front. It may not even be used, but they need everything by next week to turn in. They should know by next week if they need DCRC or not. They only need a 10% match. That’s $1500 or $2500. DCRC Board decided to support this program. Legion and N Dearborn is one property. Rahe wanted to know if any Aurora properties were in historic district. None were historic register. DCRC agreed to sponsor the 2 properties in the county if needed.

County Administrator report- Redevelopment Commissions have been lax in the state on their reporting so the DLGF is requiring a lot of info now. They need to do the TIFs and she needed to get more history. Ewan has old EDI records. Pennington said the new state law changes get more seamless reporting for the gateway so all this is accessible. Rahe said the TIFs have only been around about 4 years.  He asked about the Aurora Industrial Park sign. Randall said she is trying to work on that and also find out what companies do this. She had Sue Hayden put it the agenda for the next meeting to remind her to look into it again.

Attorney Report- Andrea Ewan- nothing more

Other Business- Pennington introduced Craig Zwiren- the new GIS Coordinator, who moved up from Georgia. He worked for EPA and a local city government previously. He has worked in Americus GA for a renaissance project. Also he described part of it as getting bars more focused on being “for working professionals instead of crazy college kids.” Bicycling programs also. Mapping the county utilities throughout the county – has experience in all of that. Pennington said he will be a good resource for many organizations. Randall said they are hoping to get an interactive map on their DCRC website.

 Meeting adjourned at 11 AM

Christine Brauer Mueller

Lawrenceburg Township

 

Tuesday, July 08, 2014

DC Redevelopment Commission Agenda July 10th


 AGENDA

DEARBORN COUNTY REDEVELOPMENT COMMISSIONS MEETING

July 10, 2014

9:00 a.m., 3rd Floor Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana

 

EXECUTIVE SESSION @ 8:00 am

 

I.              Call to order

 

II.             Action of Executive Session

 

III.            Approval of Minutes

1.  May 8, 2014 Meeting (no meeting was held in June)

 

IV.          Unfinished Business

 

V.           New Business

1.  PAC ( Public Access Counselor) Complaint and Advisory Conclusions

 

2.  Financials & Claims

·        Hirlinger Commitment

 

3.  Resolution No. 2014-DCRC-001

“Determination of Need to Capture Tax Increment Revenues”

 

4.  Letter Regarding Need to Capture All Incremental Assessed Value

 

5.  Ratify Support Letter to City of Aurora

 

6.  Ratify Consulting Agreement with Economics Center for Labor Shed Study

 

             

VI.          County Administrator Report

 

VII.         Attorney’s Report

           

VIII.        Other Business

 

IX.          Adjournment

 

 

 

 

LAWYERS TO GET $196K IN CASE ON SECRET MEETINGS

LAWYERS TO GET $196K IN CASE ON SECRET MEETINGS

"Yes it is a high price to pay, but the decision shows there are no insignificant public decisions." Clearcreek Administrator Dennis Pickett.

http://www.cincinnati.com/story/news/politics/2014/07/07/clearcreek-township-pays-secret-meetings/12305383/

County Redevelopment Commission Executive Session and Meeting Time Changed


PUBLIC NOTICE


Executive Session

& Time Change of Regular Meeting

 

The Dearborn County Redevelopment Commission

has called an

Executive Session for

Thursday, July 10, 2014 at 8:00 a.m.

 

The purpose is to discuss interviews and negotiations with industrial or commercial prospects or agents of industrial or commercial prospects by the Indiana economic development corporation, the office of tourism development, the Indiana finance authority, an economic development commission, a local economic development organization (as defined in IC 5-28-11-2(3), or a governing body of a political subdivision.

This is classified confidential by state and federal statute.

IC 5-14-1.5-6.1(b) (4)

 

 

The regular meeting previously scheduled for 8:00 am has been moved to 9:00 a.m.

 

These meetings will take place at the

Dearborn County Administration Building, 3rd Floor Commissioners Room,

215 B West High Street,

Lawrenceburg, IN  47025.

 

 

Thursday, July 03, 2014

AGRICULTURE AND SUSTAINABLE ECONOMIC GROWTH ARE KEY TO PROSPERITY IN RURAL COMMUNITY-

AGRICULTURE  AND SUSTAINABLE ECONOMIC GROWTH ARE KEY TO PROSPERITY IN RURAL COMMUNITY-  by Eric Krantz
Eric Kranz is the Executive Director of the Dearborn County Chamber of Commerce. He previously worked as a small business consultant assisting business owners throughout Southeast Indiana. He holds a BS in business administration from Marquette University and an MBA from Boston University. Eric has lived in Dearborn County since 2009.

http://www.thedcregister.com/index.php?option=com_content&view=article&id=15035:ag-sustainable-economic-growth-key-to-prosperity-in-rural-community&catid=79:columns&Itemid=141

Tuesday, July 01, 2014

1 July 2014 Dearborn County Commissioners Meeting Notes


1 July 2014 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.

OLD BUSINESS:

Happy Hollow Road-Baudendistel said that the surveyors were working on this and are agreeing where the ROW is. Denny Kraus, Jr. said that he was hoping to have the surveys signed off on before a court date. If they come to agreement on ROW and /or property lines that would be good. Baudendistel said the commissioners can’t sign off on something until the disagreement is settled. McHenry agreed with Baudendistel that this can come off the agenda. McHenry will call Engle’s and explain this to him.

SIRPC- (SE Indiana Regional Planning Commission)-Jodi Comer and Mary McCarty- update on projects- they passed out their brochure and ran down some of the projects they do now. The CBDG- Community Development block Grant program used to have 3 cycles a year- now there is only one a year as funding is going down. Master plans and updates in towns are helped. Local economic development and housing repairs for elderly and disabled are projects they do so they can stay in their homes. Brownfields that they applied for were not accomplished and they will refile for the next round. They learned a lot about how to approach this after the first round. They also gave this report at Council in June.

NEW BUSINESS:

Assessor- Gary Hensley- X-Soft- INcama Software- this request s to upgrade this software so that he can eliminate the issues in the data exchange with the auditor’s office over the last 7 ½ years. Cost of the upgrade is $206,400 and then annually $34,000 for support. They currently use Pro Val which was here before he came in to office. He said this upgrade can be accomplished with little additional cost per year to the county. Because this software includes some things we already use and pay additional money for now. The rep from XSoft was available this morning for questions. Hensley believes they can save money in the long run with this. He is beginning here to get their permission to go forward in the process. The old company is an annual agreement. It ends in Dec. He hopes to present this to Council for approval. Hensley said this software is remarkable and Pennington saw the software too and Auditor has been on board with it for over 2 years. She is hoping he upgrades. Hensley will send the old contract and new one to Baudendistel to be sure they don’t have to give notice of 30 or 90 days or something. Pennington says she thinks she has that old 2002 contract. Commissioners approved Hensley moving forward to the Council for the upgrade funding.

Community Corrections- Superior Court Probation- Steve Kelly- request to approach Council- Pilot Program/Additional from Budgeted user fees. He said they are changing how they do Community Corrections so they will see him more. They have been chosen to do this pilot program for ankle bracelets and it is a full social service program. They applied for grants- this is an additional $ 150,000 and then another $150,000 for a $300,000 total of those grants and he wants this line item separated so it ONLY is used for that pilot program.

He is also here for $62,400 item from budget that needs to be increased. He needs $200,000 in this account. They never spent less than $100,000 historically. Somehow the previous person in charge had only gotten the $62,400 approved.

They are working with a new company Core Soft for the Pilot project and all others on home detention. This has been signed off by everyone on their end ( courthouse) and the company and has been reviewed by Shane and Baudendistel. $6.50/day x 110 x 365 days=$189,300 -leads to more than $25,000 increase per year. The old company couldn’t prove if people were outside their home. First year the pilot program will cover 53 of these people. With the phone they get they sign an agreement that the community corrections has full access to that phone. Some are on RF and some on GPS. This new program tracks where they are and they can set up parameters around schools, parks, victims, liquor stores, bars, etc. and there will be alerts when there person gets in those areas. This will also give 24/7 coverage. They also are setting up projects with employers that want felony tax credits to hire people from this program. Commissioners ratified McHenry’s signature on the contract with CoreSoft.  Commissioners also approved going to Council for the other money and Commissioners approved setting up a new fund for the grants.

Baudendistel said BI will allow us out of the lease with BI for $39,806.85 as this is an old 5 year lease that was signed under the previous head of corrections before commissioners set up contracts that were only annual. It was actually $144,000 or so left to pay on the lease. Commissioners approved the payoff of the lease once it is executed by them.

HIGHWAY DEPARTMENT: Todd Listerman, Highway Engineer:

Tri-Township Water Relocation Agreement- relocation of the water line on Stateline Rd for $286,722. The county does not have to purchase new ROW for them -they are going to relocate in that new ROW. Little said the old steel line in the 1960s needs to be improved anyway- and it would have been under the new road. Approved by commissioners.

INDOT LPA Agreement- Small structure inspection and inventory and INDOT LPA Agreement- Stateline Road at Georgetown Rd – tabled will cover later when agreements are redone due OKI and INDOT changing funding sources thru the MPO. Hope to be done by September.

Construction Inspection Contract- for the bridge rehab- Certified Engineering was low bid at $18850. $34,560 and $39,200 were the other bids. He checked out the work the low bidder has done in Rush County. They will start work when he is on vacation. Commissioners approved the contract for Listerman to sign.

Revised Design Contract for Bridge #138- Bonnell Bridge by Burzelbach. There were issues with the railroad. Design is now finalized. There will be some additional charges and an additional RR fee and more geotech work and ROW acquisition. This is a not to exceed contract in case some items are not needed. It is fully funded. Commissioners approved amendment #2 on this contract for $174,391.

Bridge Rehab Contract Award- for box beams and Bridge 88- three bidders- low was Paul Rohe Co- $639,955.70. $856,509.58 and $864,364.50 were the other bid amounts. Commissioners signed the contract.

Listerman will be on vacation from Jul 10-20 and will have his computer with him for email contact should he be needed.

Convention Visitor and Tourism Board Replacement- Hollywood Casino Rep- Tina Bojack- replaces Debbie Walter from the casino. Randall said the board highly recommends her and she meets the political balance criteria. Commissioners approved.

Supplement Adopting Ordinance-Pennington said this would be the ordinance adopting revisions to our codes. American Legal Publishing of Cincinnati did the work. This makes the code match up to the Indiana code. They consider this an emergency measure. [WHY emergency?] They only put in the ordinances that were approved by the county in our regular open meetings per Pennington. Commissioners signed the ordinance.

2014 Tax Sale Work Plan AND Tax Sale Support Services Addendum-Pennington said this is SRI and is an annual agreement that we do. They have done this for many years and they also do our sheriff’s sales. Commissioners signed the agreement.

Emergency Management- Bill Black Jr. – Grant Signatures for 2 grants. One is $15,000 for the Local Mitigation Plan they already signed and they need the redone version resigned. There was a change that said it all had to be adopted before the final payment is made. Baudendistel said he reviewed as did a lot of others before it got to us.  The second grant is a Performance Grant  of $40,151.45 that helps pay 3 salaries for EMA. Commissioners signed both agreements.

ADMINISTRATOR: Teresa Randall-had Brad Rullman from Maxwell Construction to update on the jail. Punch list on the addition on August 1. Paving parking lots and the building is finishing. They will be getting inspections and flooring and ceilings in. As always a walk-thru is available anytime. They had a few unforeseen conditions but they are still OK on their contingency set up. The time project for FULL project completion in November. They will have move in time and renovate the existing building area which proceeds a little slower as there are prisoners in the area they work around.  Baudendistel said the new law says that eventually even if you have a year to do for a felony you will stay local- not go to the Dept. of Corrections. Randall said that they are reconciling the final budget on the jail and she is working with the auditor. Randall is meeting to find a place for coroner and John Lee with IT also has a problem so they are trying o work for them in the design. [NOTE: Why wasn’t this addressed before the spaces were set up in the design?]

Randall said a small team is going to meet in INDY to save money with DLZ on the annex project.  [NOTE: Why is a small team going to INDY to see DLZ out of the public eye? Who is on the small team? No discussion of that in a public meeting.] Randall continued: They need to get a better line on the financials. McHenry said they have to be more educated on where we are financially before we head to Council. For a not to exceed fee of $5,000 Umbaugh and Associates would gather info on the project and analyze the county resources and lay the revenue stream going out and come to the meeting to let us know what position we are putting Council in. There is a page listing the scope of the work on this. Randall said she’d gotten their price down and it was a good price for a firm of this size. Kevin Lynch strongly supports this as does Art Little who said that he likes to see expert advice when he doesn’t know something. Commissioners approved. [NOTE: Why can’t the auditor’s office get the financial data requested? They have Frank Cummings as their consultant for Council already.  The revenue stream would be an estimate and the past history will not be able to be used due to the new casinos in the area. And lastly, why was a budget not discussed up front before money and time was spent on the design? It seems like we keep rushing into things and then backtracking and fixing mistakes or redoing things. Perhaps a better mix of people including qualified citizens( taxpayers) in the original planning stage would have prevented this. Just a thought…]

AUDITOR: Gayle Pennington- claims and minutes signed.

ATTORNEY: Andy Baudendistel- the public records request forms were mailed out to dept heads. The clerk’s and recorder’s office jumped all over this. They have statute that covers their requests and costs of copying. Coroner and 911 dispatch had questions. Subpoenas don’t fall under this. There was discussion of getting draft copies of minutes on the county website. They county website will be up soon. They think this will be a good time to start the new forms and also get draft copies of minutes etc up online faster. Randall thought they’d have  a presentation to roll it out in 30 days or so. Baudendistel answered my question about the length of the form 9 3 pages ) saying the last 2 pages were for the county officials to fill out in reply. I also asked about the creation of a lot of paper and they were going to have the form available online for digital submission. It was also discussed that digital copies sent for the requests would save time and paper. Media will do story on the form and get some public comment.

COMMISSIONER COMMENTS- Lynch thanked Listerman for getting him into INDOT to help build those relationships. He thanked Bill Black for meeting and discussing other technologies in the area that we could check out. Also wished everyone a Happy Independence Day and encouraged people to get out and remember what it stands for. Little said the weatherman will cooperate with the holiday. And remember the birth of a great republic. McHenry said that last week he met on 275 to work with the state and tourism to have a better product as we enter the county at that 275 /50 interchange and Belleview. It was a first meeting with a lot more to do. This would help promote tourism. And be safe with the fireworks, he warned.

LATE ARRIVAL INFORMATION- none

PUBLIC COMMENT- none

Meeting adjourned at 10:16 AM

Christine Brauer Mueller

Lawrenceburg Township