Tuesday, June 27, 2017

27 June 2017 Dearborn County Council Meeting Notes

 27 June 2017 Dearborn County Council Meeting Notes
Present: Liz Morris, President, Dennis Kraus. Sr., Dan Lansing, Charlie Keyes, Ryan Brandt, Alan Goodman and Bill Ullrich who arrived at 6:42 PM. 
Also present: Gayle Pennington, Auditor and Andy Baudendistel, County Attorney
ABSENT: Teresa Randall, County Administrator
The room was full with about 35 attendees.
Morris read the Title VI statement as legally required.
Paul Filter was present and Brandt recognized him for having received the Golden Hoosier Award in Indianapolis.
RIVER BOAT ORDINANCE - Baudendistel presented what he learned since the audit form the SBOA  (State Board of Accounts) He also gave them 2 handouts one on trending populations in the county. He went over the percentages that each municipality received from the 1997 agreements. It had no termination date and so it is able to be terminated at will with reasonable notice per case law. Gaming admissions tax revenue is the money we are talking about. The law says it cannot be shared with political subdivisions. Lawrenceburg gets wagering tax revenue which is different and they can enter it revenue sharing agreements. The final bill does not contain any language regarding fines that can be levied. Mr. Joyce from SBOA called Baudendistel. Susan Gordon also called him in June also She said they can give municipalities money if it was to promote the county but not the parochial schools. They needed agreements for this though. County promotion fund really didn’t seem to apply, though Joyce and Gordon referenced this as a way to do this. This is all that he found up thru June 9. They will have to repeal the original agreements and redo them to be in compliance he thinks. The SBOA is looking for  a way to let us continue to do this. 

Pennington said this fund is to be set up as a grant fund and the municipalities have to apply for it and show how it benefits the county. They have to prove that they meet all the stipulations that were set out for them. The is like how Lawrenceburg handles their grants. They would decide at budget how much to set aside in that fund. There has to be paperwork to prove how they benefit the county. 

Baudendistel said that they also discussed the Home Rule option, but the SBOA fell on this promotions fund. He thinks that they may be wrong about this because in the law it does not indicate that this is meant for what we are talking about. He thinks that they really need to look at whether they are correct in suggesting this even. 

Ullrich said that this money is for all the county and doesn’t like the promotions grant idea much. He likes the Home Rule one better. He wants them to continue to get what they have been getting. He said they could set rules that the money goes for infrastructure and not payroll. 

Baudendistel said that we are already in violation for 2017. If nothing is done by 2019 they will require a corrective action plan. If by 2019, SBOA will come in and do a corrective plan for us. If we use our wagering tax money from Lawrenceburg would this become legal? They may say it s not wagering tax revenue to us - it was to Lawrenceburg. He wants to be able to sit down with the SBOA attorney on this first.

Brandt said he didn’t want to rescind the resolution until something else was in place.
Goodman and Lansing motioned to TABLE until they can get more info from the SBOA attorneys. They will still get all their 2017 distributions. All ayes with Keyes Nay. Keyes wants to have this decided in 2018 for 2019. 

Populations have changed and so the percentages may change in the new agreements. 

Alan Weiss - Greendale mayor- spoke and said they need to realize that whatever is good for each municipalities is good for the county. He made a list of what other counties give away to their cities and towns. They apparently don’t have the same problems we are having. He made that available to them. Morris and he noted that in some of these the whole county is the entity- not just one city in it. He told them about all the good they have done with the money and that they save a little from year to year. To be frugal with some as they never know when this will go away. He hopes they come up with the same amounts later. Thanked them for their time and letting him speak on behalf of the others. 

Town Manager of Dillsboro thanked them for this and they use it for infrastructure improvements such as sewer improvements. People supported the riverboat because they agreed to share the wealth. Please have a replacement and we’ll be part of your team. 

John Watson- representing several towns as attorney- Moores Hill and St. Leon fixed serious sewer issues with the riverboat money. These sewers are the only option to help the county in those areas. He thinks there is a way to fix this- the agreements will differ in form. 

Kelly Mollaun- Lawrenceburg Mayor- thinks people are trying to keep every body whole. Was at lunch with gaming commission today. Their opinion matches Rick Ullrich form SBOA. They would do whatever they can do to help to make everyone whole. SBOA van only make recommendations- and we should be trying to follow their recommendations. We don't want to wait till 2019 as we need to test it out. 

Andrea Ewan- West Harrison attorney- Thinks it would be cumbersome to have to ask for the money as grants- if there is way to avoid that - please consider it. 

 Ended at 7:30 PM

CHILDREN’S ADVOCACY CENTER – Sarah Brichto Annual Report- she passed it out. Decatur county is looking for a satellite office. Jefferson County’s satellite is not working out in it’s locale. Thanked then for helming them see 3200 children since 2009. Council said it’s a shame we need this- but glad you are there. 

JAILSheriff Kreinhop -Two additional jail officers- Cost $104,880 includes $35,000+ for family plan insurance. Wants to hire them immediately. They are short one person now also. PAC recommended the two. $46,790 would be covering the rest of 2017. NOT the whole $104,880. Brandt motioned and Kraus 2nd. Lansing Nay- the rest were ayes.

Sheriff's request indicated that the Jan 2014 jail analysis said they needed 21 more jail officers. In August 2016, they received a letter saying they were in non- compliance with respect to adequate number of officers to supervise inmates. In January 2017 the jail audit recommended hiring 7 new officers. This is 1/3 of the 21 required in 2014. [NOTE: Even with the new jail pod design etc, the audit asks for 7 more. What is the explanation for this not being figured into the jail ongoing expenses?]


HIGHWAY – Tim Greive
Highway Request for Slip Repair on 3 roads- Pribble $145,410, North Dearborn $88,351.86, and Bonnell $215,100  but already has $134,748.14 in the account to use:  Total request for all 3 is $313,836,86
Have spent most of paving money on slip repair already. He anticipates needing more. Huesman Road has another slip again. NRCS and state engineer are going to be here in the morning. He thinks they will get money back for Bonnell but its going to take a while. Jason Sullivan- EMA Director-  has pursued FEMA to get a declaration to get more money form these storms. The Bonnell slip services 2 homes. These have 5 year performance warranties. They are permanent fixes. Pribble will be closed for 10 days or so when they fix it. 
Kraus motioned and Ullrich 2nd- all ayes passed. 

AUDITOR – Gayle Pennington
Minutes from May 30, 2017- approved
Create a drug testing line item for juvenile detention center - same as some other departments have done (No additional funds needed)- approved. 

She told them to be as frugal as they can be in their budget requests. Umbaugh will be there at budget hearings on the first day. Do not change any salaries. Council does that. The depth should be available on the days they will be discussing their budget- they don’t have to come in. 


PUBLIC COMMENT- none

Meeting adjourned at 8:00 PM
Christine Brauer Mueller

Lawrenceburg Township

Monday, June 26, 2017

Details of Requests for Additional Money from Sheriff for Jail and Highway for Road Slips

Details of Requests for Additional Money from Sheriff for Jail and Highway for Road Slips

Sheriff Request for Two More Jailers: Cost $104,880 includes $35,000+ for family plan insurance

Sheriff's request indicates that the Jan 2014 jail analysis said they needed 21 more jail officers. In August 2016, they received a letter saying they were in non- compliance with respect to adequate number of officers to supervise inmates. In January 2017 the jail audit recommended hiring 7 new officers. This is 1/3 of the 21 required in 2014. [NOTE: Even with the new jail pod design etc, the audit asks for 7 more. What is the explanation for this not being figured into the jail ongoing expenses?]]

Highway Request for Slip Repair on 3 roads- Pribble $145,410, North Dearborn $88351.86, and Bonnell $215,100 ( but already has $134,748.14 in the account to use:  Total request for all 3 is $313,836,86

AGENDA June 26 Plan Commission Meeting

 PLAN COMMISSION AGENDA
Monday, June 26th, 2017 7:00 P.M.

A. ROLL CALL

B. ACTION ON MINUTES

C. OLD BUSINESS SCHEDULED TO BE RE-OPENED

D. NEW BUSINESS

1. Request: Requesting 2 Waivers; (1) Create an access point which does not meet the minimum driveway spacing requirements. (2) Create a direct access point onto North Dearborn Road. Applicant / Owner: John Garvey Owners: John & Tina Garvey Site Location: North Dearborn Road Legal: Sec. 26, T 7N, R1W, Parcel #15-01-26-200-001.002-006 Township: Harrison Zoning: Agricultural (A) Size: 2.0 Acres

ADMINISTRATIVE

 Proposed ordinance changes to the Dearborn County Zoning Ordinance
Financial Guarantee Report

AGENDA June 27th County Council Meeting


AGENDA
DEARBORN COUNTY COUNCIL MEETING
Tuesday, June 27, 2017
6:30 p.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana
CALL TO ORDER:

PLEDGE OF ALLEGIANCE

RIVER BOAT ORDINANCE


CHILDREN’S ADVOCACY CENTER – Sarah Brichto
Annual Report

JAILSheriff Kreinhop
Two additional jail officers

HIGHWAY – Tim Greive
Slip repair

AUDITOR – Gayle Pennington
Minutes from May 30, 2017
Create a drug testing line item (No additional funds needed)

PUBLIC COMMENT


ADJOURN

Tuesday, June 20, 2017

COUNTY RECORDER'S OFFICE: 2017 Modernizing the Document Recording Process – Changes in Fee Structures –

 INDIANA COUNTY RECORDERS 
 SENATE  BILL 505
   May 4, 2017

2017 Modernizing the Document Recording Process
– Changes in Fee Structures –


Senate Bill 505 was recently passed by both the Indiana Senate and the House of Representatives, signed into law by Governor Eric Holcomb on April 21, 2017, and will take effect on July 1, 2017.
This bill was supported by the Association of Indiana Counties, the Indiana Attorney General, the Indiana Land Title Association, the Indiana County Councils Association, the Indiana Association of County Commissioners, the Indiana County Auditors Association, the Indiana County Surveyor’s Association, the Indiana Society of Professional Land Surveyors, the Indiana Mortgage Bankers Association, the Indiana Credit Union League, the Indiana Bar Association and the Hoosier Press Association.
SB 505 specifically addresses the following:
  • Replaces the current confusing fee structure with a more predictable and transparent “flat” fee for documents filed with the county recorder; 
  • Modernizes the bulk user statute to reflect changes in the industry while ensuring the preservation of the public record; and 
  • Allows for the electronic recording of public documents to increase efficiencies. 
This legislation modernizes the document recording process and fee structures making it easier for Hoosiers to record public documents, while also reflecting the increased costs incurred to satisfy this important public service. It is our hope to make this transition for our submitters and other interested parties as smooth as possible with the goal of consistency among our 92 counties.
Predictable Fees: As of July 1, 2017, the current confusing fee structure will be replaced with a more predictable and transparent “flat” fee for documents filed with the county recorder, which will benefit document submitters, county officials, and other interested parties.
The request for predictable fees was initiated by recent federal regulations imposed by the Consumer Financial Protection Bureau.  The CFPB now requires accurate recording fee costs on loan estimate statements.  Inaccurate fee estimates can delay property sales closings and may result in significant fines. Several other logical reasons also made it clear that it was time to implement predictable fees.
Indiana now joins ten (10) states and jurisdictions that have enacted a predictable fee schedule.  The fees also help cover increased costs incurred by county recorders for preserving the public record, investing in technology upgrades, and covering general operating costs.

More specifically, SB 505 will make the following fee changes: 
  1. Mortgages will be assessed a $55 flat fee. This fee includes subordinate mortgages, and re-recorded mortgages.

  1. Deeds and all other instruments, including re-recorded instruments will be assessed a $25 flat fee, which includes the first oversized page (defined as pages exceeding 8½” x 14”) in any document.

  1. Additional oversized pages contained in any document will be charged at $5 each.  

  1. UCC fees remain the same.

  1. The $2.00 fee for extra mail outs on mechanics liens remains in place.

  1. Marion County will have an additional $10 per document charge on all recordings, which will flow into the housing trust fund established by Ordinance in that county.

  1. The certification of document fee remains the same at $5 each.  

  1. I.C. 36-2-7-10(3) defines a “multiple transaction” document as a document containing two (2) or more transactions of the same type.  I.C. 36-2-7-10(c)(4) states that documents shall be charged as $25 for the first page including one cross reference and additional cross references will be charged at $7.00 each. 

  1. The recording requirements under I.C. 36-2-11-16.5 pertaining to font, paper weight, ink, and legibility must be met.

  1. Pursuant to I.C. 36-2-7-10(l) for cross references not otherwise required by statute or county ordinance, the person submitting the document for recording shall clearly identify on the front page of the instrument the specific cross-reference(s) to be included with the recorded document(s).

  1. Copy fees have slightly changed:  copies 11” x 17” and smaller will be charged at $1 each and copies larger than 11” x 17” will be charged at $5 each. 

.



==================================================================
Please feel free to contact us with any questions that you may have
regarding these upcoming legislative changes.
==================================================================
Dearborn County Recorder
  • Glenn Wright, 812-537-8818, gwright@dearborncounty.in.gov 
IN Recorders Association President
  • Jon C. Miller, Porter County, 219-465-3476, recorder@porterco.org
IN Recorders Association Legislative Committee co-chairs

  • Brook Cleaver, Howard County, 765-456-2057, brook.cleaver@co.howard.in.us
  • Lori Draper, Wabash County, 260-563-0661, ext 1264, recorder@wabashcounty.in.gov


INDIANA COUNTY RECORDER’S FEE SCHEDULE
(Effective July 1, 2017)

Mortgages (including Subordinate Mortgages) and
re-recorded mortgages $55.00
Deeds and all other instruments, including re-recorded
instruments (fee includes 1 oversize page) $25.00
Additional pages exceeding 8 ½” x 14” within any
document shall be charged: $5.00 each 

Mechanic’s Lien including one mail out $25.00
Each additional mail out $2.00 

Uniform Commercial Code:
UCC, 2 pages or less $9.00
3 pages or more $13.00

UCC Continuation, amendment or
  assignment, 2 pages or less $9.00
3 pages or more $13.00

UCC-11 Information Request, per debtor name $10.00
Each additional name $5.00

Copies 11” x 17” or smaller, per page $1.00
Copies larger than 11” x 17”, per page $5.00
Certification of Document $5.00

AGENDA June 22 Bill Paying only Commissioners Meeting

AGENDA June 22 Bill Paying only Commissioners Meeting

AGENDA
DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING
June 22, 2017 
9:00 a.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana


I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. OLD BUSINESS
IV. NEW BUSINESS

V. ADMINISTRATOR – Terri Randall

VI. AUDITOR – Gayle Pennington
1.  Claims/Minutes
VII. ATTORNEY – Andy Baudendistel
VIII. COMMISSIONER COMMENTS

IX. LATE ARRIVAL INFORMATION

X. PUBLIC COMMENT


XI. ADJOURN

Wednesday, June 14, 2017

Commissioners Meeting Cancelled and Changed to Thurs June 22.

PUBLIC NOTICE

The Tuesday, June 20, 2017 6:00 p.m. meeting of the Dearborn County Commissioners has been cancelled due to conflict in schedules that will result in not having a quorum.

The BOC have scheduled a meeting for Thursday, June 22, 2017 at 9:00 a.m.
This meeting will be for the purpose of housekeeping and approval of claims.

The meeting will be held at the
 Administration Building,
215 B West High Street,
Lawrenceburg, IN 47025


Tuesday, June 06, 2017

6 June 2017 Dearborn County Commissioners Meeting Notes

6 June 2017 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Andy Baudendistel, Attorney, and Terri Randall, Administrator

Baudendistel read the Title VI statement as required by law.

ACTION OF EXECUTIVE SESSION: The Commissioners certified that they only discussed what was advertised and the attorney is to file a motion on their behalf.

OLD BUSINESS: none

NEW BUSINESS:
Change Orders Chris Grabowski, Assistant Construction Manager- Maxwell Construction
Bruns-Gutzwiller- change order #5 of $9796.02 additional  and 2 deducts of $1400 and $936.70 = an additional of $7459.32 total. 
Access Interior Systems-  Change order #1- switching flooring types and tiles etc. - $4039 deducted.
Overall project update- finishing prime paint on 1st floor, limestone started on east and brick on west completed. Roof completed and working on upper windows. They also fixed a clean out in the sewer lines buried 15 ft underground. McHenry thanked the staff for their patience for a couple days as they cleaned it out and repaired it. 

Text Amendments in Zoning Ordinance - P&Z Director, Mark McCormack:
Article 24 section 2430, Driveway Design- Ordinance to amend Article 24- a lot of this was imported from Boone County and text was cleaned up to make it clearer and allow for certain types of variance requests under certain conditions. No public comment. The commissioners approved the amendments and signed the ordinance to Amend Article 24 of the  Zoning Ordinance. 
McHenry said he was going on record that this was the shortest Planning and Zoning decision ever.

HIGHWAY DEPT. Todd, Listerman, County Engineer- Randall presented in Listerman’s vacation absence - Railroad  CSX agreement for Bridge 24 Cold Springs Road- Baudendistel has reviewed. Road is our responsibility and RR tracks are the railroads responsibility. $32,081 is reimbursed. Approved.
Contract for Construction Inspection for Bridge 24 Cold Springs Road- Commissioners approved contract with Certified Engineering Inc. that Baudendistel had reviewed. It’s a NTE (not to exceed) $125,000 amount. 

Water Rescue- Bill Black Jr.- Vehicle Transfers- Agreement and Ordinance to transfer personal property to water rescue- Ordinance 2017-004 per Baudendistel. Since they were incorporated - they are a separate entity. They had vehicles in water rescue that were titled to Commissioners or EMA. This tarsiers them all to Water Rescue so they can be insured etc by Water Rescue appropriately. Water rescue is a 501c3. There are 12 vehicles and 2 need titles created as the originals were not found. Mostly this cleans things up legally. These  were bought thru different grant processes in the past. McHenry said there were multiple eyes on this to be sure the grant specifications were ok with this. Commissioners approved with no public wanting to comment. Baudendistel also had an agreement for McHenry and Black, Jr. to transfer the vehicles.
There is a memorandum of understanding with EMA and Water Rescue regarding one vehicle for EMA to use also. 

ADMINISTRATOR- Terri Randall- SunmanDearborn Schools #19 and LHS #21 in the tristate schools. Top communities were rated- Lawrenceburg city came in #29 in the tristate area. Batesville Products had received an award - one of 6 companies in manufacturing excellence for innovation. Williams was pictured- children's walkers on the legs ended a new product to modify the walkers and also with color choices. They were able to retain employees with this increased production. 
UCBank was also recognized as one of the great places to work in the region- per Lynch.

AUDITOR- Gayle Pennington- Claims and Minutes from May 16th meeting were approved. Settlement is done and we are first in the state again. 

ATTORNEY- Andy Baudendistel- none

COMMISSIONER COMMENTS- Lynch- today is June 6th- D-Day. Thanking all the vets who continue to remind us. I will miss the next meeting on a well-deserved vacation. Can be reached via phone.

Little- had breakfast with a D-Day vet- who was in the 2nd wave. Appreciate all they had to do.

McHenry- attended Memorial Day ceremony at Riverview with Bill Ewbank speaking there. Took one of his kids to help put things in perspective for our kids. Some of our vets have life-long effects of different things form etc wars. He will also be out of town for our next meeting. The next meeting will be a pay claims only meeting with he and Art at some other date.  He is sure everyone is aware of Terri’s news. ( She is leaving to become head of One Dearborn EDI) He thinks what the board has accomplished as a team. His favorite word is team. He thinks the three of them have different skill sets and Terri complemented that helping to push things forward Times have not been always easy. Putting things out there- you sometimes meet with some resistance. We will continue our relationship with this.

PUBLIC COMMENT- none

LATE ARRIVAL- none

Meeting Adjourned at 9:15 AM.


Christine Brauer Mueller

Monday, June 05, 2017

Dearborn Economic Development Organization Opens July 17





News Release
June 5, 2017
Media Contact:  John Browner
One Dearborn Board of Directors
Phone: (812) 537-1921


Dearborn Economic Development Organization Opens July 17 

One Dearborn, the new Dearborn County Economic Development organization, will officially open for business on July 17.  The organization’s mission is to create a laser focus on economic development efforts through collaboration across the private sector, municipalities, the county and several non-profit organizations.  

One Dearborn has signed a lease agreement with Ivy Tech and its office will be located in the Ivy Tech Lakefront Campus on Industrial Drive in Lawrenceburg. This will facilitate more communication around workforce development at the heart of Ivy Tech’s Advanced Manufacturing training facility and where Indiana Work One offices are located as well. 

The Board of Directors is made up of private-sector investors. An active Advisory Group that includes representatives from each municipality, the county and other partners will provide feedback on strategy and priorities.

The Board of Directors has named John Browner, President of Sycamore Gas, as acting board chair, and Terri Randall as President and CEO. Randall is currently the Dearborn County Administrator and Economic Development Officer.  One Dearborn’s first priorities will be marketing and developing available sites and building inventory as well as building a business retention program that bridges important communication with existing businesses in Dearborn County. This will include creation of a new economic development website that is more responsive to the needs of site selectors and real estate developers. Also, One Dearborn plans to create educational programs for elected officials and others regarding best practices in economic development early in its operations.

“One Dearborn will be action-oriented and results-driven, focusing on business retention, attracting new business, addressing workforce problems and helping lead quality-of-place initiatives in conjunction with not-for-profit organizations such as the Dearborn County Chamber of Commerce, the Dearborn County Convention and Visitors Bureau, United Way and others,” Browner said.  “The possibility of a Port in Lawrenceburg, the new Amazon Prime Hub planned at CVG and the momentum that is occurring as the municipalities make strides on quality-of-place improvements to attract more residents to Dearborn County make this the right time to invest even more resources into economic development. We simply have to be prepared and  ready to take advantage of the opportunities ahead,” he said.


More than 20 local businesses – including utilities companies, healthcare, engineering, construction and other industries -- have committed more than $125,000 in financial support for One Dearborn.  Along with their partners in the municipalities, the county and the Convention and Visitors Bureau, One Dearborn plans to hit the ground running in the days ahead. 

RECORDERS OFFICE CLOSED JUNE 8

The Dearborn County Recorder’s Office will be closed all day Thursday June 8th  for training regarding Senate Bill 505. This Bill pertaining the predictable fees which will take effect on July 1, 2017.
We will be open on Friday June 9th.”  Glenn Wright, Recorder

For more information contact the Dearborn County Recorder’s Office 812-537-8818 .

AGENDA June 6 Commissioners Meeting

AGENDA
DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING
June 6, 2017 
8:30 a.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana

EXECUTIVE SESSION @ 8:20 a.m.

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. ACTION OF EXECUTIVE SESSION

IV. OLD BUSINESS
V. NEW BUSINESS
1.  Change Orders – Chris Grabowski, Asst. Construction Mgr. Maxwell Construction

2.  Text Amendments to Zoning Ordinance – P&Z Director, Mark McCormack
1.  Article 24, Section 2430 – Driveway Design
2.  Ordinance to Amend Article 24 
3.  Highway Items Presented by Terri Randall 
1.  Railroad Agreement for Bridge #24
    2.  Contract for Construction Inspecting for Bridge #24

4.  Vehicle Transfers to Water Rescue – Bill Black, Jr.
1.  Agreement to Transfer Personal Property
2.  Ordinance Transferring Personal Property to Water Rescue

VI. ADMINISTRATOR – Terri Randall

VII. AUDITOR – Gayle Pennington
1.  Claims/Minutes
VIII. ATTORNEY – Andy Baudendistel
IX. COMMISSIONER COMMENTS

X. LATE ARRIVAL INFORMATION

XI. PUBLIC COMMENT


XII. ADJOURN

Thursday, June 01, 2017

1 June 2017 Dearborn County Redevelopment Meeting Notes

1 June 2017 Dearborn County Redevelopment Meeting Notes

Present: Jim Deaton, Chairman, Dave Deddens, Jim Helms, John Rahe, Alan Goodman, and Jamie Graf (non- voting school board member)

Also present: Terri Randall, county administrator and economic development director, Andrea Ewan, attorney, Sue Hayden, minute taker, Gayle Pennington, Auditor and DCRC treasurer.
This meeting was preceded by an executive session at 8 AM
ACTION OF EXECUTIVE SESSION- Jim Deaton verified that executive session only discussed items that were advertised. Board decided to revise the offer for the land acquisition.
Deaton read the title VI statement as legally required.
APPROVAL OF MINUTES- May 18th minutes approved
UNFINISHED BUSINESS:One Dearborn Contract Tabled from April 20th and May meeting also. John Browner present for One Dearborn. 
Two changes needed- the effective date should be the date when they begin operation with a director hired and or Sept 1. The DCRC should also have their economic development plans revised to allow for paying them out of TIFs. This will require PC and Commissioners approvals too. 
The second should be for one year for a total of $40,000. 
Full disclosure- per Pennington - she said she will put a disclaimer on the bottom of every One Dearborn claim. [NOTE: When the Auditor does this- it means that the responsibility for the claim will now shift to DC Redevelopment Commission- and that board is responsible for any issues.]
Nevertheless, DCRC voted to approve the contract when all the above is accomplished. 
Duke Energy Site Readiness Program- Randall said she has filled out the grant for this program on the DCRC’s behalf. This was to go for the Stone property and the part that was to be Skally’s. Duke’s consultants will do the studies - and have started that as they have already gotten the award. [NOTE: How can they start without approval from DCRC? Is this an Open Door Violation?]
McCollum Sweeney will be getting an RFI and they will generate a response as if it is to an actual lead. They will have  plans to market the property and give an additional $10,000 to implement the program. You have to agree to be engaged with their process. Duke sent a letter of intent for site readiness. Duke provides the energy to the site. This agrees that they will be industrial sites only on that section and marketed as such. They submitted the Stone site for a period of 3 years. They may be required to reimburse Duke for expenses if they have to get out of it early for a max of $20,000. The Skally land and the Stone site will have 55 acres to market. Stone and the DCRC both have to sign off on this. [NOTE: If this is through One Dearborn, why are they not responsible?] 
The West Aurora TIF has been revised to include Kaiser Pickles lands per Deaton and Randall. 
3 years and paying $20,000 back were questioned by Deddens and he wanted to wait to sign this.
Randall said they have already started.
Deddens wants Misty from Duke to come to answer questions. 
It was also questioned by Andrea Ewan. What if retail vs industrial? 
They want their questions answered by Helms.
Andrea Ewan said One Dearborn should be partner to this also. 
There needs to be another meeting and soon per Randall. [NOTE: Why the big hurry again?]
Deddens wants to have several bids on the West Aurora sign. They don’t want to be in the sign business. Or the mowing business, another DCRC member chimed in. The business owners need to be involved in that. Randall to work on that.  
CLAIMS AND FINANCIALS- No general fund claims 
TIF fund claims- from West Aurora TIF- Barnes and Thornburg paid. [NOTE: In a previous meeting Barnes and Thornburg represents the county and Randall and Browner also indicated they were the attorney’s that One Dearborn Consulted. Is this a conflict of interest?]
Financials- copies passed out- nothing changed from last time.
NEW BUSINESS: none
ECONOMIC DEVELOPMENT OFFICER’S REPORT: none
ATTORNEY’S REPORT- none
OTHER BUSINESS- none
Plan is to set another meeting and also get started on quickly changing all the TIF documents with PC and Commissioners needing public hearings to approve the language to allow TIF money for service contracts like the one with One Dearborn.[ NOTE: This will decrease money for infrastructure that the TIF money was originally slated to cover. Though $40,000 seems small, once they start down this path, that money may no longer provide the foundation for site readiness so that businesses WANT to come here, rather than needing a pie of tax incentives to lure them here. ]
ADJOURNMENT - 9:08 AM
Christine Brauer Mueller

Lawrenceburg Township

Wednesday, May 31, 2017

AGENDA- June 1 DC Redevelopment Commission Meeting

 AGENDA
DEARBORN COUNTY REDEVELOPMENT COMMISSIONS MEETING
June 1, 2017
8:30 a.m., 3rd Floor Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana

EXECUTIVE SESSION 8:00 A.M.


  1. Call to order

  1. Actions of Executive Session

  1. Approval of Minutes
May 18, 2017 Meeting

  1. Claims & Financials
1. No General Fund Claims
2. TIF Fund Claim
3. Financials 

  1. Unfinished Business
1.  One Dearborn Contract Tabled from April 20, 2017

2.  Duke Energy Site Readiness Program

  1. New Business

  1. Economic Development Officer’s Report

  1. Attorney’s Report
  1. Other Business

  1. Adjournment




Tuesday, May 30, 2017

30 May 2017 Dearborn County Council Meeting Notes

30 May 2017 Dearborn County Council Meeting Notes
Present: Liz Morris, President, Dennis Kraus. Sr., Dan Lansing, Charlie Keyes, Ryan Brandt, Alan Goodman, and Bill Ullrich. 
Also present: Gayle Pennington, Auditor
 ABSENT: Teresa Randall, County Administrator
Morris read the Title VI statement as required by law.
COMMISSIONERS- Terri Randall- Gayle Pennington presented in Randall’s absence -Courthouse Annex Project. $3 million draw requested to get them through September-October. Coming in smaller increments to keep the most in the bank as some are making a little over 1%. They will keep it invested as long as possible before spending. Goodman motioned and Brandt 2nd. All ayes except for Lansing and Kraus, Sr. 
AUDITOR- Gayle Pennington:
Minutes from May 2 approved with minor corrections made previous to meeting. Lansing abstained as he wasn't present at that meeting. 

3 Grant Proposals for Health Dept- Normally the health dept presents but Mary Calhoun was working on festival season. Pennington presented: 
$15,183- for part time staff benefits, meeting expenses, wifi, copier, etc. - Ullrich motioned and Kraus, Sr. 2nd - approved.
$ 49,000 - assist and purchase 2 weather sirens and verbal messages - combined with 911 for this grant. The new system we bought for emergency management and 911- will be getting some equipment and bull horns. Brandt motioned and Lansing 2nd. approved.
$19,376- main health dept staff- general office supplies, travel and meeting expenses etc. She noted the health dept pretty much runs on grants. Kraus, Sr, motioned nd Goodman 2nd. Approved. 


SBOA - State Board of Accounts Audit- Morris presented 2014 -2015 was the time period. County has to provide space for them to audit. Only the Home dock can revenue share. That would be Lawrenceburg. The County is not supposed to be revenue sharing. This has been a problem for several years. Morris received an email from SBOA- and all was considered confidential for 45 days ( but ended up being longer) until mid May. The corrections are being advised- and they checked with the county attorney to review the findings. She said she swore to uphold the laws of the state of IN and the attorney found nothing in law to contradict what the SBOA was advising that they do. Either we obey the laws of the state or we get the consequences including financial penalties now. IC 4-33-12- there are no provisions allowing them to revenue share as we have been doing. 1997 agreement- was the first one to revenue share. Attorney said they should repeal the 1997 resolution. 
Brandt noted that other counties don’t have the municipalities that Dearborn has. This came up before per Ullrich and Kraus, Sr. and no teeth in the law before this. They basically said no law said they could, but no law said they couldn’t ( home rule?) Ullrich doesn’t want to cut them off at the knees now. June 2002 amendments in that law to sections and also in 2007 per Pennington in answer to Keyes question. Exit interviews are every year for these audits. In 2013 there was a law saying we had to create and follow internal controls. This was to protect the taxpayer’s money.
Lansing said he thought the idea was to share the wealth. Morris said- that Lawrenceburg does to these same municipalities also. Kraus read the statement and that they can fine up to $50,000. It passed in 2017 per Morris. 

Comments- 
Alan Weiss - Greendale mayor urged them to get another opinion from other counties. He noted what Ohio County does with sharing with Aurora and Ripley County. Morris noted that was dictated by the state when they set up the riverboat. Not imitated by Ohio County. Ullrich said if they repeal the resolution and find out that they can do something to get it back to them they could change it later then. He didn’t want team to act on it tonight. 

Emery - Add of Aurora said that she thought that a Memorandum of understanding or something could be taken on to remedy that. Brandt said that they could only change internal controls for NON-GOVERNMENTAL entities. She thought maybe they could do it thru the separate fire and EMS entities. Pennington said that was a totally different tax than the admission tax. 

Dillsboro said this would cut 45% of all they receive from Riverboat. They use it for their parks etc. Wanted them to consider holding off this year. There has to be a way to do this. What was the intent? 

Morris spent some time stating why she did not want to be out of compliance with SBOA and the law. 

Dillsboro - cities and towns are the hubs for all of the county. 
We have been good stewards - it’s about sharing. take your time- get a second opinion. We just heard about this about a week or so ago. 

Morris- there has been no rush to judgement. We have to able the laws.

Weiss- Greendale- with all the numbers you gave about how much money we all have in our accounts form the riverboat. We always try to make sure we save 25%- and are good stewards of the money. He wants a written copy of Baudendistel’s opinion to let their lawyers look it over too. 

Chris Mueller- - I recapped some of the original sharing agreements and then asked if there could be a way that Lawrenceburg could keep some of this money and distribute it instead of sending it to us. Answer from Morris was no- because the state distributes it to us from what casino sends. I noted that the municipal entities were all here to get their first checks years ago- they were all pretty happy. They aren’t going to be so happy now.

Dillsboro- - reiterated that these entities all pay county taxes and are part of the county.

Morris noted that HVL and Bright are part of the county and they don’t get any distribution. And they do a lot in their communities. 

Another citizen said what happens to the money? It gets spent in the county. 

Lansing said- maybe we should let them do their homework and see what happens. That’s all they are asking. 

Tom Walker- Dillsboro- are you in contempt of court if you don’t pass this tonight? Is there no grace period?  Morris said we have 10 days. It has been ignored for several years but now they have put teeth in this. Have patience for  little time. 

Pennington- taking off auditor hat and putting on her taxpayer hat- can we work harder at budget time to find a way to disburse these funds in legal ways. 

Emery- not implying that they should do anything illegal - but take the time to get more information. 
Morris - not been in a rush- but we have swept this under the rug for a while. We need to rescind the resolution from 1997 to keep us within the law. Ullrich said we can come up with another resolution at budget time. Lansing wants to see what other counties are doing to correct this. Find a county that is a recipient but not a home dock to compare.
Morris said rescinding the 1997 would be effective at the end of 2017.
Keyes said he works for town of West Harrison. He wants to see the original agreement and also the law. Too much at stake - so we should take the fine if that happens.
House Bill 1031 effective July 1

Morris asked to either rescind resolution 7-1997 which set aside 25% of gaming  revenue to divide among the municipalities by % of population - or table this. IC 4-33-12 can be viewed online. 
Brandt- before we make the motion- we have heard from 3 of the municipalities. The law is the law- but I need more time - to get more information. 
Brandt motioned and Lansing 2nd to TABLE until June meeting on the 27th - TABLED . 
[NOTE: Is the county in need of more revenue with all the recent spending on capital projects?]

Resolution- Investment of Public Funds- Every two years- they need a resolution to authorize the investment of public funds. Treasurer unable to be here. Same as last one. This allows banks outside the political subdivision to submit quotes for the county funds for CDs. Ullrich motioned and Goodman motioned to authorize as read. Passed. Also allowed the terms of investments to go out for a max of 5 years as they have done for past several years. 

Council wants Baudendistel to attend the June meeting. Pennington will do that.  

Meeting adjourned at 8:05 PM
Christine Brauer Mueller

Lawrenceburg Township

AGENDA- May 30 County Council Meeting

AGENDA
DEARBORN COUNTY COUNCIL MEETING
Tuesday, May 30, 2017
6:30 p.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana
           
CALL TO ORDER:

PLEDGE OF ALLEGIANCE

COMMISSIONERSTerri Randall
            Courthouse Annex Project

AUDITOR – Gayle Pennington
Minutes from May 2, 2017
            3 Grant Proposals for Health Department
            SBOA audit
            Resolution – Investment of public funds

PUBLIC COMMENT

ADJOURN