Thursday, May 30, 2013

Agenda June 4 Commissioners Meeting



June 4, 2013

9:00 a.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana



I.          CALL TO ORDER





            1.  Region 9 Workforce Board Representative (tabled item)



            1.  LifeTime Housing – Mike Sandmann

            Signature for CDBG support letter


            2.  Township Advisory Board Vacancies


V.        ADMINISTRATOR – Terri Randall

            1.  Jail Project Bids


VI.        AUDITOR – Gayle Pennington

            1.  Claims/Minutes

            2.  Maximus Consultant Contract

            3.  Online Ordinances










XI.        ADJOURN


Thursday, May 23, 2013

Commissioners Announce Special Meeting for Jail Bids

County Commissioners called for a special meeting  on Tuesday, May 28, 2013 at 8:30 in the Commissioners room.  It’s to accept jail bids and grant notice to proceed.

Wednesday, May 22, 2013


21 May 2013 Dearborn County Council Meeting Notes

Present: Dennis Kraus. Sr., President, Dan Lansing, Liz Morris, Randy Lyness, Charlie Keyes, Maynard Barrett, and Bill Ullrich.

Also present: Teresa Randall, County Administrator and Commissioner Kevin Lynch

ABSENT: Gayle Pennington, Auditor – covered by Connie Fromhold

Jail discussion details are under Terri Randall- below.

 Judge Sally Blankenship- JCAP program and statistics as requested by Council. The masters level counselors (Siobhan and Tim) were there also. The JCAP program was set up in response to the growing drug program in 2007. Cognitive behavioral therapy is used. Cost is mainly the two counselor’s salaries. No tax dollars. Grants and also funded by the users- court drug and alcohol program. They are also trying to develop a tool to evaluate the program with IU. Since 2009 JCAP participants have helped provide programs to the high schools and IVY tech. Successful ones have been mentoring thru AA and NA. Anecdotes like – parents saying-“ You gave me back my son or daughter.” They have a plan to get statistics without spending tax dollars. She gave the statistics on the numbers of participants and if they have full time jobs now, etc. 213 people have gone thru the program. 142 days average for males. 90-370 days for females. Average age is 26 for males.  Females -we don’t have data yet. 75% rate from 2007 participants have had no new criminal offense. 2008- 59% have had no new offense. 2009- was 66% with no new offense so far. Thinking they will get a lot better statistics and tools with their IU program. ACC program- Accountability Change and Community- the revamp of the old drug court handled by Judge Cleary. Ron Michelson is also helping with this now also though he now works at Veterans Adm.  

Maynard Barrott said that they will be helping them with the new jail space. He doesn’t see how anyone can question their success. Blankenship said this is about helping people in the community to get their lives back. She gave another story of one of the successful 2009 participants who works and attends UC now. She thanked the sheriff and the jail commander. [NOTE: The jail has a lot of space allocated to this JCAP program. Contrary to Barrott’s opinion, there has been no scientific unbiased evaluation of this program. Scientific measurement of success has not occurred. First you have to DEFINE what success is. Is it saving one person? Is it saving half the participants? Then you have to decide how you define it. Having a job is success? Being drug free for 1 year, 2 years 5 years? This report was supposed to SUPPORT keeping this large allotment of program space in the new jail. Has any other program been tried or evaluated? Do other counties use his program? How do they evaluate it? Obviously this needs follow-up. Even if Council chooses to accept the soft anecdotal data and proceed with the jail space allotment based on it.]

County Treasurer- Phil Weaver- Computer Software and Hardware – the old one is 2005 model. This is the last one to be updated to a new one for $1200. Approved out of Riverboat Revenue.

Phil Weaver brought up the new investment policy that Commissioners just approved at the previous meeting. He explained about the increased flexibility allowed for investments. It allows us to invest in state approved depositories and for longer periods than previously approved. Jeff Messer with Umbaugh and Associates – explained further. There are 180 banks in the state. Morris brought up the local banks- and wanting them to understand what these stringent rules allowed. Council approved the three ordinances that the Commissioners just approved at their earlier meeting tonight.

Planning and Zoning- Mark McCormack: presented by Karen Abbott from Planning Office

Computer- 4.5 year old laptop that assistant planner is using and it cannot handle the GIS well. They hope to replace it with a desktop. $1,000 and they will provide $500 to match. Approved for $500.

Gas- $1,000 requested as they missed this in the annual budget. This is for enforcement vehicle. It’s about $15-200 a month. Approved.

LifeTime Resources-NOT ON AGENDA-  presented the annual report and funding proposal for this year. $10,000 was requested again this year to help provide their services. They do bring in many dollars into the area from grants and cost sharing. Council will consider their request in September at Budget Hearings. 

Prosecutor- Aaron Negangard- Jury Trial and Major Felony Case depositions- Tabled as Negangard was not present. This item was approved at the END of the meeting without Negangard, Morris stated that they hadn’t given him his full request at budget and Ullrich seconded. $20,000 was then approved by Council.

Highway Dept- Todd Listerman: (50 minutes for highway dept. requests)

Lake Tambo- Bridge 41 - $429,000 in Bridge rehab account. Wants to start the process now. This gets added to periodically. $450,000 is what is needed.ROW is purchased and design is done. $429,000 WAS APPROVED from Bridge Rehab account.

Box Beam Bridge Construction Repair- these are the ones with no deck over them that are slated for repair. Ester Ridge is one that needed to be completely replaced. The rest that do not have decks he thinks he can save. He wants $75,000 to design these decks to work on them as he has accumulated funds. There are 11 bridges he is trying to save. This will also include approaches and guardrails. It will cost up to $900,000 to fix them all. This should last 40-50 years. It comes out of cum bridge- funded by property taxes. Designs are good for 4-5 years.  APPROVED.

Cum Bridge could be tripled if we increased the rate as allowed by law.

Box Beam Bridges- by priority: Approved to get the designs done for 2 bridges as that is all the money they might be able to afford to actually repair the bridges.

Bridge- 108- Old US 52- Harrison Brookville Rd design- $75,000 for design approved.

Bridge 76 Jamison Road design by Losekamp Rd.- $75,000 for design approved.

Bridge 48 Bonnell Road design- DENIED for now.

Bridge 221 Davidson Road design- DENIED for now.

Morris asked about status of Collier Ridge. Collier Ridge Bridge has less than $100,000 for all the ROW including a rental house. 

Line Striping- $110,000 estimate. Last year it was less. It’s about 72 miles of roads. Approved to bid as this money was already allocated.

State police are now out of the gas tax budget- so our road budget may improve. This funds MVHA account.

Tim Grieve, Highway Supervisor:

Paving- surface coat on North Dearborn from Dover to top of Harrison hill to Jamison and McCann for $1 million. Approved. There are about 30-35 miles of gravel road left in the county. 

Equipment- replacement schedule- 5 pick -up trucks and one dump truck. The cycle is 16 years for the county. The pick-up trucks were bought at once so all 5 went out at once. There are 10 total in the dept. Big discussion from new members of Council on the schedule and why it is sometimes not followed as items break down ahead of time occasionally. Approved for THREE pick-up trucks and a dump truck for $260,000.

Commissioners- Terri Randall Administrator- Jail Construction: ( over 90 minutes)

Jeff Messer of Umbaugh and associates briefly reiterated that the 3 new ordinances allowed them to get better interest rates and enhanced their ability to match investments to their expected expenses. They could use their trust account with MainSource Bank or other banks that were allowed under the new ordinances. Safety and Liquidity were their major concerns. They will make up a schedule of draws for this . The Hoosier Fund can be used for longer term securities and get a 0.32% interest rate. Phil Weaver- noted that you give up interest to get liquidity.

Randall said this mechanism allows us to move all the money but distribute it in pieces without having to readvertise all the time, especially with Council’s schedule of meetings.

Kevin Lynch said that the jail project came in over budget of what was expected and the commissioners decided to peoceed with the project. The agreed to $356,798 overage on the base jail proce and $712,480 for the 64 bed addition known as the alternate.

Brad Rullman and Jeff Lyness presented a more detailed version of the project than the Commissioners received publicly earlier this evening. They gave the deatols on each of the 14 bid packages and the 66 bidders and their bid amounts. The packages were General trades, Site and paving, precast wall and slabs, masonry, steel, drywall EIFS and acoustical, roofing, detention equipment, kitchen equipment, sprinkler, plumbing, HVAC, electrical, security electronics. Each showed the % over the lower bid that the other bidders were.

Contractor interviews were held to be sure each low bidder actually understood the scope of the work. They also are looking at Value Engineering items to find future savings. Lyness made it VERY CLEAR that the $292,000 for Security Automated Systems done in 2012 that was supposed to be considered part of this total price per Council was NOT in the bid numbers they gave tonight. If it were the total price would be $11,795,494. $712,480 includes an increase for the architect and insurance.

Dave Hall jail commander- commented throughout the presentation on al the remodeling being done in the current jail. Remodeling includes moving 911, expanding the evidence room, work station for captain and major and road officers, IT space, polygraph, storage all in the basement. First floor has a secure corridor to the booking area which has increased space and special medical cells, a lobby with video visitation for less movement of jail prisoners. There is  alarger meeting room for squad meetings and tax sales and the sheriff and comptroller are near each other. VIDEO ARRAIGNMENT and visitation equipment is NOT IN THIS BID. It also does not have the actual equipment of connection to the Courthouse. [NOTE: This is one of the big efficiencies that was touted in the original plans and also one that the architect noted that some judges were NOT on board with using.] Women’s housing is converted to work release in old jailright off the lobby and they will enter by a separate door. This means they wouldn’t have to staff it the same way per jail inspector. Work release can handle 60. They also added one more padded cell. The first floor addition has the bigger kitchen and laundry and a dorm with 8 beds for inmates who work there. Currently they have 6 cooks and a matron. The JCAP space has 16 beds on first floor and space for 2 offices for 2 counselors. 2nd floor has another 8 beds each for men and women graduates who need more help to keep from relapsing. They might do a 24 bed unit for protective custody for witnesses and sex offenders. 32 bed pods will be added to the first and second floor to the alternate addition. Recreation space on the first floor can be converted to 32 beds if needed and move rec space elsewhere, ( Where?) Second floor JCAP and has central control tower in middle of each floor. Restroom and shower in recreation area for mass arrests and also for inmates use.

THE BASE BID is the shell of the space with minimal utilities. The alternate bid outfits that space.  The visitation room with have 4 contact rooms total. This is for clergy, lawyers, etc. The video visitation equipment will have to come under Dave Hall’s budget. They are saying they can use a service to provide and service the equipment, much like your phone service providers.

Terri Randall went over the length of time this jail will last and concluded that without the alternate it is not a 20 year plan. She went on about how it will cost more to do it later. Lyness elaborated on this also.

Randall said , “We cannot award any bid because we exceeded the budget.” And now all the bidders know each others numbers, so rebidding would cost more. She said she does not want to be standing there doing this again- it’s exhausting! There is no fluff in these bids. They also talked about the phasing of this and getting the rehab of jail done.

Ullrich appreciates all their hard work. Lansing said Maxwell has done a fine job and we now have gotten a lot more for our money. They talked about $350,000 in contingency to cover overruns. (That is a small amount for a project this big)

Lyness said the biggest risk is the ground- they are using geo piers which are like concrete caissons except they use limestone instead of concrete because the load is small. They also worry about the remodel- as in not knowing what is behind walls or ceiling tiles.

Morris said- a 20 year plan REQUIRES the 64 bed alternate. Kraus Sr. said if we build to the full 208 beds and they make no changes, they will fill it.

Randall said that Community Corrections will have a change in leadership there soon and that Morris took Messmore’s spot on that board. Randall has been appointed to that board she said because she is passionate about it and will ask the hard questions. [NOTE: Terri Randall has too much on her plate. If they keep adding to her workload, she will burn out.]

Morris asked Lynch why commissioners approved this plan to do both additional and alternate addition. He said it addresses all the issues today and hope some beds will be available for other counties to rent. He hpes we don’t fill it up.

Ullrich is in favor of the jail and said we should do the right thing for the whole county.

Barrott motioned to add the $1,069,278 to do the whole base bid plus extras and the alternate addition too. Ullrich seconded.  They asked for public comment before they voted. I asked them if this number is too close to the $12 million that would go to public vote. Lansing said that Andy Baudendistel – county attorney- told him that they don’t have to consider that because they are doing savings account money and not bonding it. Council approved it with Lansing voting NAY. No one abstained.[NOTE: Employee of the county sheriff dept (Ullrich) voted on this as did Randy Lyness. Jeff Lyness is presenting for Maxwell – the construction management company.]

Terri Randall also received approval for $13,000 more included in the $40,000 she asked for with the Votaw Shumway demolition work.

Randall also was approved for $4,050,000 for current jail project expenditures.

Auditor- Connie Fromhold- Clerk is creating another account with money already in the budget. Approved.  Minutes approved.

Council has a time limit to discuss increasing the PROPERTY TAX RATE for Cum Capital Fund. Liz Morris said she’d rather increase the rate for Cum Bridge Fund. No discussion. May bring up at June 11 meeting. [NOTE: Now that we have spent the Riverboat savings money, Council will need another source of funds to fix bridges and maintain buildings and roads. The TAXPAYERS are probably going to be that source. Using the savings account for the jail may have pre-empted going to the voters to get approval, but it just shifted the tax burden for roads and capital development back to probable property tax increases. Politically, it’s easier to get property tax increases for things we all use, than it is for jails.]

Public Comment - none

Late Arrival- none

Meeting adjourned at 10 PM

Christine Brauer Mueller

Lawrenceburg Township


21 May 2013 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.

ABSENT: Gayle Pennington, Auditor. Connie Fromhold covered the meeting.


Region 9 Workforce Board Representative- TABLED


Emergency Management- Bill Black- signatures for County Emergency Plan Management that he had previously sent to Commissioners to review. A new assessment of hazards in the plan will be added as an amendment when that it finished being revised. Fire, EMS, utilities, and the cities and towns will also be asked to sign off on this. This is also necessary to get reimbursements for the staff wages. St Leon was the site of a recent exercise they held. The plan is basically the one they have had all along- just updated. Commissioners signed the Plan and the amendment.

Bill Black said they do have about 60 weather radios in their office available to anyone who needs one.

ADMINISTRATOR: Teresa Randall:

Votaw /Shumway project- The buildings are down. The low bidder on the project is $5189 over the estimates. O’Mara is the low bidder at $141,933. They will also need some extra materials, testing, and construction observation. She estimates about $13,000 extra needed of the additional $40,000 she is requesting to finish the project. They did not advertise in time so the project will be held up. There are some bad soil issues and a concrete pad under the ground. [NOTE: Didn’t they do soil testing and sampling before?] Randall was approved by Commissioners to go to Council to request an additional $40,000 for the project.

Jail Project- Brad Rullman and Jeff Lyness of Maxwell Construction updated

14 bid packages – and 66 bids received. They showed a slide of the low bidders. Bruns Gutzwiller was the low bidder on items 1 and 4. There were several other bidders for electrical, kitchen, etc. They did contractor interviews and discussed value engineering items for potential future savings. There are a few items to discuss to bring back to Terri Randall. These could bring some savings.

Base bid total- $10,790,969 +$712, 480- alternate plus 64 beds = $11,503,449 [NOTE: This is well above what Council approved for the budget. And it is quite close to the $12million cap that was to require going to a vote of the people.]

$292,000 for security was already done in 2012. Council expected that to be deducted from the total allotted to the jail project. The $292,000 is in addition to the $11,503,449 above per Randall.  

Have to go to Council for additional $356,798 for the base bid of 144 beds. She is asking permission to go to Council for this.

 Kevin Lynch wanted to comment that he spent some time at Maxwell’s office and is confident in their abilities to leave no stone unturned to shore up or reduce costs on the project.  He is confident they selected the correct construction manager for the project. Randall and Jeff Lyness talked about what to cut. Lyness said that some of the bidders were 20% lower than others. They said if they don’t move forward that the bidders later will be higher perhaps. He said that they couldn’t cut items without reducing the efficiencies in the jail. Losing some of the low bids would mean they probably would have to factor in $800,000- $1 million to cover the losses of the lower bidders. Lynch motioned to allow Randall to approach council for an additional $356,798 for the base bid of 144 beds. Little seconded. Approved.

Randall discussed the alternate bids and how long the 144 beds would last for the county jail population. 2020-2025 we will be full at the base project rate with 144 additional beds. About 2028 would be when the additional 64 beds would be full. This was Integrus’s study using Kelly School of Business population estimates. She said it could last longer if we fixed some of the drug problems. Randall spent some time justifying moving ahead now- as it would cost more later.

Randall asked if they wanted to recommend accepting the 64 bed additional at $712,480. This is a hard number per Randall. She said to note that the construction manager is not charging any additional fees for that work. Lynch motioned to accept the additional 64 bed alternate for the project and Little seconded. Commissioners approved.

Randall asked to tentatively schedule an additional meeting with Commissioners next week if Council decides to fund this. They will meet Tuesday May 28th at 8 AM. Lyness said the notice to proceed usually precedes the contract in response to Baudendistel’s question. He has a hearing at 8 AM that day. He will review it in advance. They moved the meeting to 8:30 AM to accommodate the attorney.

AUDITOR: Connie Fromhold gave out the contract for EMS for Manchester for $20,000. Commissioners approved it. Minutes and claims approved.

ATTORNEY: Andy Baudendistel- Ordinances that deal with Investment of County funds from Phil Weaver’s research. This updates ones we did before per state laws. These give greater options of where they can invest them. Umbaugh and Associates provided these. This investment policy is good for not more than four years. The other two ordinances allow us to be more competitive with our investments. These will be passed by Commissioners and Council. IC 5-13-9-5 allows us to use CDs in more banks than before. IC 5-13-9-5.7 allows the county to invest for 2 but not more than 5 years now. They cannot be more than 25% of the county’s total portfolio. This expires four years from now. All approved by commissioners. [N OTE: This step is being taken to also cover the riverboat savings money being spent on the jail project to get as much interest as they can while keeping it liquid.]

COMMISSIONER COMMENTS- Art Little- wants us all to thank our veterans this weekend. Lynch wanted people to keep the Oklahoma folks in our thoughts after the tornado this week. Parade and services at the cemetery for Memorial day and He wanted to reiterate all the efforts Maxwell’s have put into the jail project.



Meeting adjourned at 6:34 PM

Christine Brauer Mueller

Lawrenceburg Township


Tuesday, May 21, 2013

Council Meeting Follows Commissioners Meeting Tues May 21





Tuesday, May 21, 2013

6:30 p.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana






II.            CALL TO ORDER


III.           COUNTY TREASURER – Phil Weaver

            Computer Software/Hardware


IV.          PROSECUTOR – Aaron Negangard

                        Jury Trial and Major Felony Case depositions


V.            HIGHWAY DEPARTMENT – Todd Listerman

      Lake Tambo Bridge #41

      Box Beam Bridge Const/Repair


      Line Striping


      Box Beam Bridges

      Bridge #108, Old US 52, Design

      Bridge #76, Jamison Road., Design

      Bridge #48, Bonnell Rd., Design

      Bridge #221, Davidson Rd., Design


VI.          COMMISSIONERS – Terri Randall

      Jail Construction


VII.         PLANNING AND ZONING – Mark McCormack




VIII.        AUDITOR – Gayle Pennington




X.            LATE ARRIVAL


XI.          ADJOURN




Friday, May 17, 2013

Agenda May 21st County Commissioners Meeting



May 21, 2013

5:30 p.m., Commissioners Room

County Administration Building

215 B West High Street, Lawrenceburg, Indiana



I.          CALL TO ORDER





            1.  Region 9 Workforce Board Representative



            1.  Emergency Management – Bill Black, Jr.

                        Signatures for the County Emergency Management Plan


V.        ADMINISTRATOR – Terri Randall

            1.  Votaw/Shumway Project

            2.  Jail Project


VI.        AUDITOR – Gayle Pennington

            1.  Claims/Minutes










XI.        ADJOURN


Tuesday, May 07, 2013

7 May 2013 Dearborn County Commissioners Meeting Notes

7 May 2013 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.

PROCLAMATION – Public Service Recognition Week 2013- Terri Randall- Shane McHenry read the complete proclamation for May 5-11 to recognize all public employees and volunteers. Commissioners approved and signed the proclamation. The meeting room was full of county employees. Doughnuts were available and a county employee was recognized and lead the pledge of allegiance.



INDOT- Debra Ault- Contract # R-34521- Letter of Understanding for SR 1 Closure/detour- for July 8 to August 8. This reimburses the county for any damage to the detour roads during the closure. Commissioners approved and signed the letter. Sawdon Ridge to N Dearborn to McCann and Old SR1 is the official detour route.

HIGHWAY DEPARTMENT: Todd Listerman, Highway Engineer

Bridge 138 Agreement- on Bonnell Rd west of Burzelbach. Tried to seek federal funds, but decided to use local funds and that decreases the cost by about $250,000. It is considered a bridge, but is actually a culvert by railroad for a property owner’s driveway. The owners decided to MOVE their driveway, thus allowing the cheaper alternative. This new contract is $149,671. The old contract was $10,000 less for design. The construction cost offsets this increase easily. Commissioners approved the design contract.

Signatures for 2012 Highway Annual Report- Commissioners accepted and signed the report to be sent on to the state.

Signatures for Bridge 102- Utility Reimbursement agreement- on North Dearborn by Creekside. This is between Ohio Valley Gas and the county for $4,305 to be reimbursed to Ohio Valley gas for moving their gas lines. Approved and signed by commissioners.

Bridge Foreman Position – asked permission to go in front of Council Hiring Committee to post this position. The former foreman retired before Jan 2013. Commissioners approved this. It is an existing funded position. Grieve and Listerman share this position in their staffing. There is no full time bridge crew any more. They are looking for someone with bridge experience. Lynch asked if they had looked in house. Listerman said they would post it. Lynch said a lot of this was contracted out to other companies. Listerman said this work is maintenance not construction contract work. The standards and requirements today are stricter now- so we hire out the construction.

INDOT approved design for Stateline Road slip. Monday and Tuesday will be closed for survey and geotech work on Stateline between the two Augusta Drive ends. They will make the necessary announcements.

One Community One Family- Proclamation of Mental Health Awareness Month- Brenda Konradi- May is traditionally time for this. She shared a story that a video of a family with a son violent from the age of 3 was being presented to legislature. He has been in residential facilities. He has received help now and has not been violent for 5 years. He graduated high school and enrolled in IVY tech. Commissioners approved the proclamation and signed it after Lynch read the Proclamation into the record.

ADMINISTRATOR: Teresa Randall:

Former Animal Control Site- Cleanup and Fencing Donation to 4H- Bill Shelton and Randall- the agreement went to 4H and Shelton outlined what they did. Community Corrections took fencing down and the posts are yet to be pulled for them next. All that will be left when they are done is the block building. The Highway crew will take down the building with a track hoe. He estimated about $200-300 to get removal of debris. There are old septic tanks that need to be crushed and filled. Shelton will check to see if anyone wants the fill. McHenry commended Shelton for taking on the additional responsibility.

Project Update- Votaw-Shumway demolition and Parking Lot- looking better over there. Next phase- bidding out and bids come out Friday at 10 AM. They think 6-8 bids to open. Wants a commissioner there for bid opening. Little will be there. She said he will be Randall’s “buddy” all week for Public Service Recognition week- even making pancakes one morning.

Regional Workforce Board- Region 9- Local Officials agreement- they are ready to move forward to their new structure. There was a lot of turmoil at the last meeting and one of the mayor’s spoke up at that meeting. She has not reviewed this agreement with the attorney yet. Two members of the board were here to answer questions- Dennis Weinberg- told them this was meant to be locally managed and operated. Under Mitch Daniels it became centralized. Now they are attempting to turn it back around to what the original intentions were. Most ways of handling their agreements and liabilities are apportioned by population. Over the last 10 years there were 4 times there was a misspending and they never got to the level of having to reimburse that money. Most recent incident was around $3,000. The second part is who will be your representative. Commissioner Mark Asch from Jefferson County was the one selected as the chief elected official by the group. Who gets the money? The Work force gets the money to implement the programs. They plan to meet at least twice a year. Hughes used to be the chief elected official when he was commissioner. New system is supposed to start by July 1. Our county’s liability is 15.42% of the liability share. So far Decatur County has not signed and Bartholomew County only wants its own liability. The rest are signing. It is not necessary to have all sign, but eventually they will have to come to agreement, because they all have liability. Randall recommends signing it once the county attorney reviews the agreement. She said this is all about all the funds available to the region. We are the 2nd largest county in this group. The risk is not getting involved and asking for our share of the money we need here. Baudendistel has no issues with the agreement. Lynch said that as they’ve met with a lot of businesses in the area he has no problem with signing the agreement. Commissioners approved and signed the agreement later in the meeting after Randall got an original copy. They did not sign for who will be the representative. Tabled until commissioners can discuss who the elected official will be.

Permission to approach County Council for Jail Funding  - this was already done at the last meeting.

Randall met with Greendale, Bright, and St Leon- with fire and EMS with Kevin Lynch. They will have report soon.  They have found for the county that day coverage is an issue for each EMS unit. They can usually get evening coverage. Lynch said that with public service recognition week, these fire and ems people are way over the top with what they do for the community. We need to help them figure out how to better serve the community in what they are doing.

Greendale was approved by Commissioners for $40,000 for EMS two units. Bright was approved for two units for $40,000. St. Leon was approved for one unit for $20,000.

Brad Uhlman from Maxwell Construction- the big jail bid is due Thursday at 2 PM.  14 bid packages. After that Maxwell, Rosser and the commissioners will review and decide. Randall said the tally of results will be presented on May 21st. they will also have the tally on the alternate as well. This is advertised for Council and Commissioners as they meet back to back.

AUDITOR: Gayle Pennington- claims signed and April 16 minutes approved.

ATTORNEY: Andy Baudendistel- pending litigation on Stateline road ROW project - Bright Enterprises and Grotes both signed settlement agreements. This settles the case. Commissioners approved both settlements and signed them.

COMMISSIONER COMMENTS- Lynch wanted to recognize the employees and Randall for all her additional work for this week’s celebration of public employees. Little concurred. He said be careful telling Terri you’ll help- she’ll have you busy all week! McHenry concurred with thanks and hopes this is an annual event. He had one complaint on Jandel Dr.

LATE ARRIVAL INFORMATION- Mark McCormack and Bill Shelton noted $18,750 for permitting software. Schneider was able to set up the permitting software that will still leave $6500 in the account. This will make people have easier online permit application process. They want to PERPETUATE the funding. 764 permits issued last year- which is low due to downturn. Used to do about 1200 a year. They want to raise the fees $10 each to accommodate the funding to pay for this. They plan to visit several other counties to see how they like their software. Commissioners think it is a great service and will increase efficiencies. Mark and Bill estimate 6-12 months to migrate all the info in and get it running smoothly. Listerman said that the property’s history of permits will be easily tracked once this was set up. Pennington said that having this info available in the field would be a plus too. McCormack said that will depend on cell signals throughput the county. That’s a variable. [NOTE: Cell signal strength and internet speed and access are two main infrastructure improvements in the county that would enhance economic development and workers who bring work home.] Pennington said there is still time to get this on Council agenda to increase the fees. Commissioners are on board with the idea to allow online permitting and are OK with the increased fees to support this.

Terri Dillard- Community Corrections- 2 year $970,600 grant. It’s the same one they have done before. It’s their main funding about 75% and covers salaries. The rest comes from fees. Commissioners signed the agreement.


Meeting adjourned at 11:00 AM

Christine Brauer Mueller

Lawrenceburg Township


Friday, May 03, 2013

Agenda May 7th Commissioners Meeting



May 7, 2013

9:00 a.m., Commissioners Room
County Administration Building
215 B West High Street, Lawrenceburg, Indiana

I.          CALL TO ORDER 




            1.  INDOT – Debra Ault

            Contract #R-34521, Letter of Understanding for SR1 Closure/Detour 

            2.  Transportation Engineer – Todd Listerman

                  1.  Bridge 138 Agreement

                  2.  Signatures for 2012 Highway Annual Report

                  3.  Signatures for Bridge 102, Utility Reimbursement Agreement

                  4.  Bridge Foreman Position


          3.  Proclamation “Public Service Recognition Week” 2013 – Terri Randall


           4.  One Community One Family – Proclamation “Mental Health Awareness Month”

V.     ADMINISTRATOR – Terri Randall

        1.  Former Animal Control Site – Cleanup & Fencing Donation to 4-H

        2.  Project Update – Shumway/Votaw Demolition & Parking Lot

         3.  Regional Workforce Board – Local Elected Officials Agreement (Region 9)

        4.  Permission to Approach County Council for Jail Funding

VI.    AUDITOR – Gayle Pennington

          1.  Claims/Minutes



IX.       LATE ARRIVAL INFORMATION                


XI.           ADJOURN