Wednesday, July 05, 2017

5 July 2017 Dearborn County Commissioners Meeting Notes

5 July 2017 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Connie Fromhold covering for Gayle Pennington, Auditor and  Andy Baudendistel, Attorney

ABSENT: Terri Randall, Administrator and Gayle Pennington, Auditor. 

Baudendstel read the Title VI statement as required by law.



Contracts for Cyclical Reassessment- Gary Hensley, Assessor- This is a 4 year contract from 2018 until 2022 and includes a ratio study and new construction each year. There is a base amount of 750 parcels a year. There is also a site visit and reassessment of all 30,701 parcels in the county over the 4 year period. Contract cost is $852,777 and is $60,077 more than the previous contract that is ending this year. Same contractor is the only one that bid, though it was advertised. Tyler Technologies. commissioners had no questions. Commissioners approved the agreement. 

Jack’s Forever 3 Run- Casey Fox- Formally requesting the road closures for the early morning run. Commissioners approved the request. He is to touch base with McHenry the week prior. Sneakville Road and Garden Meadows and Garden Green subdivisions back behind it. 

Ordinance for DCH Revenue Refunding Bonds- Brad Ruwe, Dinsmore $ Shohl, LLP- Mike Schwebler, CEO,  and the CFO and attorney  for the hospital were also present. 
In 2006 DC issued revenue bonds for $30 million. There is over $26 million left. These are adjustable and are supported by a letter of credit by 5/3 bank. These letters of credit are becoming very expensive. To get out of these bonds, they have worked with 5/3 to get a private placement of these bonds. These are revenue obligations. No tax money goes to pay for these bonds. Towards the end of August they will go to the council for their final approval. The hospital is a 501c3. Baudendistel reviewed the ordinance and the changes needed were done. Ultimately there are cost savings for the hospital per Ruwe. 
Baudendistel read the ordinance and Commissioners approved the ordinance. 

Aurora Emergency Rescue - Ed Opp- there for Aurora EMS only- discuss status of EMS in western part of county. Gave the history of the EMS services and their service areas. He discussed their funding and finances and their motto is that they will respond as if their life depends upon it. Volunteers are getting harder and harder to sustain. Plan to get 24/7 coverage. They want to have 2 people on staff at all times. $222,000 plus to do this. Recently Lawrenceburg changed their protocol for transport to the city. They ned paramedic on the west side of the county. $376,000 first year start up cost for this including vehicles etc. They do use grants and they bill patients as appropriate. Looking for a potential safety tax for a revenue stream for EMS services. Aurora gives them $17,000 yearly. They get about $7000 from the utility bill donations from customers. $40,000 from commissioners and $10-13,000 from council. Plus their soft billing for patients. Requirements coming from the state keep coming at them- and it costs. Lynch said he agrees and supports them 110%. As the county grows, the needs are there.Training is necessary and a big commitment for them. Thanked him for this proposal. they are looking at it. Opp wants to take it to Council at budget time this year. McHenry said that the revenue sharing money that is being pulled from municipalities might be able to be used for this instead. Ok to approach council. 

Transfer Agreement with Water Rescue- Bill Black Jr.- transferring a van and Baudendistel reviewed the agreement. This is being transferred back to EMA as they use it more than water rescue. This should finalize every vehicle ownership to appropriate debts. Approved. 

HIGHWAY DEPT. Todd, Listerman, County Engineer:
Bridge #88 Johnsonville Rd- Title sheet presented.

Modification #1- Stateline/Georgetown Project- Lawrenceburg Township with GRW Engineers and Baudendistel reviewed. 80/20 split project. Approved. 

Bridge #77 Woliung Rd- Bid Award- 4 bidders. $1,150,000. was engineering estimate and low bid was  $984,226.75 Lykins out of Sunman. 
McAllister, Paul Rohe, and Robertson were other 3 bidders. 
Approved Lykins.

Bridge #77 Woliung Rd- Construction Inspection Contract. 4 quotes and lowest was Landwater Group for $31,160 as a NTE (not to exceed) contract. 
HWC, Certified Eng., FPBH were other 3. 
Landwater Group was approved.

As part of permit process for this bridge #77 they have to hire a state approved group to take pictures before #77 is demolished as it is an historic bridge. $2,660 for Ball State to do this. Approved. 

Final Dearborn County Highway Plan- Tim Hunt- HWC Engineering- This is the transportation assessment plan. LTAP approved it. They can now submit for 50/50 match up to $1 million for Community Crossings grants. This justifies the projects they will do with overlay and rejuvenations. 16 miles overlays and 14 miles of rejuvenation. They should find out in August if they get an award. The actual work wont get started till spring/summer 2018. The commissioners were given a summary of the roads they plan to treat. 
The bill now says we can use ANY money for our match- not just certain taxes or rainy day fund. 

McHenry asked about Pine Ridge - a subdivision street that needed repair. Listerman said if this program works we will have $2million to ave that we didn't have before. Dead end subdivision roads suffer the most- as main roads get the attention. Give is working on a patch for it. McHenry wants a plan and a cost. The complete report has a reconstruction cost for all the roads in the county. McHenry said they have a bunch of letters and need an answer. 

AUDITOR- Connie Fromhold for Pennington- Claims and minutes approved

ATTORNEY- Andy Baudendistel- Thursday had hearing on vicious dog status and he will send findings on that for their signature by Friday. Then he will turn it over to Sue to turn over to dog owners. There is an appeal process of 10 days- and he may extend that time in the future.

COMMISSIONER COMMENTS- Lynch- thanked all the communities for Independence Day celebrations 
Little- Wanted to remember what July 4 is all about. 



Meeting Adjourned at 9:45 AM

Christine Brauer Mueller

Lawrenceburg Townsh

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