7 AUGUST 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

7 AUGUST 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

Present: Shane McHenry, President, Art Little, and Jim Thatcher

Also present: Connie Fromhold, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator

TITLE VI STATEMENT FOR COMPLIANCE was read by Baudendistel as legally required.

Executive Session - 8:30 a.m. IC § 5-14-1.5-6.1(b)(2)(B) 

For discussion of strategy with respect to...Initiation of litigation or litigation that is either pending or has been threatened specifically in writing.  As used in this clause, "litigation" includes any judicial action or administrative law proceeding under federal or state law.

ACTION OF EXECUTIVE SESSION:Board certified that they only discussed what was advertised. Action will be taken later in the meeting. 

OLD BUSINESS- none

NEW BUSINESS

Amanda Sampson of One Voice (drug awareness) to use the parking lot across the street from the Courthouse. Approved the request for August 31. She will coordinate with Sue Hatden on Tues or Wed of that week to get the lot free for that time in evening.

Grant application - Health Dept. Leader- Mary Calhoun- Picture of the Bus that will be mobile unit donated from library was shown to Commissioners. Committee decided to use some for Volunteers in Medicine located in Aurora. They can partner with them to get easier access to Hepatitis C data. They can put mobile bus down there to give vaccines. $4,221.00 will be used to help them. The state has already approved this project for them. This grant is ongoing as long as the federal funds are available. They are looking for non-profits to help out when they have money available.

Grant Application- JCAP- Tisha Linzy- Need to get better data. the database is very expensive so requesting $100,000 to get this access. It has to interface with many different programs. They want to take relapse and recidivism rates. they also want to be able improve the program too. The attorney general’s office ( where Aaron Negangard former prosecutor is employed currently( has encouraged them o get a grant to do this. This is being applied for thru the Lawrenceburg Grant program. Approved to seek this. Spillman is the only one that does this work so far and they have another contract with the county.

Property Discussion Richard Rees- He is being sued because of a septic tank that is in the floodway and afraid he will be put out of his home. He presented the idea that he can access the sewer in Aurora by getting a ROW across some county owned land. He has a guy who can bore this. Renihan from DCRSD spoke in support of this method of solving Rees’s problem. Hero will prepare easements from multiple property owners. Richard Probst’s property is the only one he hasn’t gotten an easement from yet. The county agreed to give him access to their parcel for an easement for his sewer line. It is contingent on him getting proper access from the other neighbors. Approved. 

HIGHWAY ENGINEER- Todd Listerman:

HWC Engineering Agreement- this is an update to the road assessment plan that they have to get access to Community Crossings grants. $7500 cost for projects submitted in Sept 2018. The project gets let and bid awarded. Approved. Have till middle of Sept to get Community Crossings application in. Maximum allowable grant is $1million. More counties are using this now so we may get less so that everyone gets a piece of the pie.

2018 Line Striping Awards- lowest bid was $ 68,391.01 from Oglesby Construction from Norwalk Ohio. They did the job last year also. The other two bidders were $82,000 plus to $88,000 plus. Striping every road with 1000 vehicles per day. Approved Oglesby Construction. 

Pineridge Subdivision paving with concrete patch and milling and geotech fabric overlay etc 

Rohe - $ 178,691 and O’Mara $188,897.50  Approved Paul Rohe company as lowest bid. 

Proclamation for Madison Rahschulte- 8th grader at St. Lawrence has run in an organized race in all of the 92 counties in the state of Indiana. She is honored and recognized as the first person to accomplish this. Approved by Commissioners. Award presented and pictures taken. 

ADMINISTRATOR – Sue Hayden- went to grant writing course and has a whole new appreciation of the process. 

AUDITOR – Connie Fromhold  -Claims/Minutes from July 17 approved.

ATTORNEY – Andy Baudendistel- from executive session- the Ramsey and Martha M Wilker case. Bill Shelton Building Commissioner- met July 25th on the site with Shelton and Baudendistel. The list of numbers needed to complete the jobs is inadequate in his opinion. He gave examples of the list and some real costs. The attorney for the Wilkers- said that document was proof of money that had been put into the project so far. They also show that money is read to be paid for the project. Bedding and Associates is associated with this. They had 90 days. The contractors were paid these amounts- per the attorney- and some had not been paid. By Dec 1st if not done the county gets to finish the property. the county has an agreed entry order that can be invoked and they will get a receiver appointed. This project has been going on since 2015. The lawyer keeps trying to get the project going forward. There is a contractor who will do all the exterior and interior work- no longer self work on this. Wilker cannot complete the tasks on his own. PJR Construction will complete this per the attorney. JP is doing the electrical work only now. There is a worry that he won’t get that done in time and the other work cannot be completed. Commissioners have been reticent to keep going on this as deadlines keep passing and things aren’t done. HAVE 2 WEEKS. Get all cleaned up and this will be a test of whether or not they will proceed with court. 

COMMISSIONER COMMENTS- McHenry commended Madison Rahshulte and how many races she’s won and how her dad ran the races with her. She’s on to a future of great things. Other commissioners agreed. 

LATE ARRIVAL INFORMATION- Gayle Pennington- Clerk- secretary of state grant for election security improvement. She is requesting approval to apply for federal funds to have election equipment physically and electronically secured by the November election. She will reimburse for this expense. They are moving forward with the cameras to be on the equipment and tapes held for 2 years. Voting machines are secured behind a locked cage and then cameras will secure. Log book as to who can go in and out. $3081.24 for the grant. Approved.

PUBLIC COMMENT-none

ADJOURN- 10:44 AM

Christine Brauer Mueller

Lawrenceburg Township