Tuesday, July 02, 2013

2 July 2013 Dearborn County Commissioners Meeting Notes

2 July 2013 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.


Region 9 Workforce Board Representative- tabled again

Township Advisory Board Vacancies for Washington and Jackson Townships- Per McHenry, Lynn Deddins said she wanted to serve so she was named to Jackson township Advisory Board by Commissioners.. Tabled the Washington township one to get all the names in.

Maximus Consultant Contract- Baudendistel read the letter detailing why the contract needs to be for one year but covers 24 months due to the receipt of county data being delayed. $5,300 is the fee. Approved.

Animal Control Report- Marlene Underwood- was not present so they sent her a text to see if she is delayed. She is unavailable today- TABLED.


Jail Bids #3 and #8-Maxwell- Brad Rullman- Core Slab Structures of Indianapolis for bid #3 was interviewed and contract. Bids came back with same number, $963,000. Approved.

Bid #8 detention equipment came in slightly lower but interviews are not done- so he will bring that in next meeting.

Alt & Witzig Engineering contract was presented for signature. ATC contacted Terri Randall and Kevin Lynch said they contacted him also with concerns as they were the low bidder. They have a storefront here in town an consider themselves local. $47,400 is the Alt & Witzig bid which was the one accepted by commissioners. $60 was the difference in the bids.

Baudendistel has an agreement with Lawrenceburg Redevelopment property on Maple Street and William Street for parking during jail construction. Approved. The Redevelopment Commission of Lawrenceburg meets tomorrow and they will sign it then also.

The sewer connection is being dug in now for the jail. Rullman noted that Lawrenceburg did not forgive the sewer tap connection.

Planning and Zoning- Mark McCormack- Proposed Changes to the Subdivision Control Ordinance:

Staff has been working to articulate survey requirements as required by state law, Indiana Rule 12, and some more specific ones that auditor’s and surveyor’s offices want on their plats. All 6 members present at PC favorably recommended these. Some retracements for consolidation are exempt from this. Now we are requiring retracements to go through Planning and Zoning to be sure all requirements are met. This was advertised. Public hearing was held and no public commented.

Article 2 Section 200- Subdivision Types – was approved by commissioners.

Article 2 Section 262 Retracement Survey Requirements- was approved by commissioners.

Plan Commission will be back at the July 16 meeting to explain where master plan is.

EMA-Bill Black Jr.- Signatures for Emergency Management Performance Grant- This for 2012 money and he has certificates and transcripts for the training exercises of the three people on staff. Approved and signed. It’s for $39,000/year and covers part of salaries of the staff.

Black said that Rullman has taken care of any EMA issues during jail construction.

ADMINISTRATOR: Teresa Randall- Shumway/Votaw Update- Parking lot- we are ready to execute the contract  for $141,933 for 61 spaces with Dave O’Mara. The work should be substantially complete in 45 days. Fines $255/day it is over the deadline. Performance bonds etc. were all checked by Hrezo. Commissioners approved and signed the agreement with O’Mara. Three copies signed. Hrezo said they will do layout this week and more concrete breakout and fill next week.

Low key ground breaking ceremony on the jail project is tomorrow.

Per Listerman Randall said North Dearborn Road project finished and is opening  up.

EMS Alliance meeting on Saturday with Kevin Lynch and Randall went well. There were a couple departments who were not at the meeting which concerned Lynch ( and he never stated who was missing)- but they were very encouraged by the ones present who are working together. Progress is being made. They should have a recommendation for commissioners in the next 30 days. It always comes down to the money. The EMS groups are using Lawrenceburg as a benchmark or pilot program for them. Lynch praised the EMS teams in the county. Randall said that having a commissioner come out and sit with each of them was a first and that helped move things along. We do need to look at as a county- what are we funding on these groups and what others make. The $20,000 per unit has been in place for about 10 years now, she said.

Randall went in: As you know there are changes in the chamber, DCEDI, and redevelopment. We contracted with them for Rozow and Kunkel. They are no longer there. We will restructure this thru the auditor’s office and move this money over here. Still checking with state board of accounts on this and will have to get Andy Baudendistel do some sort of a HOME RULE on this.

AUDITOR: Gayle Pennington- claims approved.

Per state statute the treasurer must have a tax sale each year. SRI does the tax sale and revised (for new legislation time limits on the advertising for this) work plan agreement was signed by commissioners for this purpose. Tax sale will be Sept 13th. Treasurer will work with people to set up payment plans in advance of this sale. Baudendistel reviewed the agreement at the meeting. Phil Weaver had not sent it to him in advance. Commissioners signed the agreement. It’s $75/parcel for anyone not in a payment plan on the certified list.

Pennington sent 2 sets of minutes and commissioners approved May 7th and June 18th minutes.

ATTORNEY: Andy Baudendistel- trying to acquire ROW for Stateline project. Listerman told him they have the last one on the condemnation suit settled without going to court appointed appraisers. Amicably settled.

COMMISSIONER COMMENTS-  Lawrenceburg and Bright ad in local paper on fireworks was commended by Kevin Lynch.

Little thanked Lynch and Randall for all the time they spent visiting EMS groups. Take a moment to think about the July 4th celebration of the nation’s birthday.

McHenry reiterated the EMS thanks and also said they got a nice thank you letter from the 4H youth who received all the fencing from Animal Shelter. It is being put to good use.



Meeting adjourned at 10 AM

Christine Brauer Mueller

Lawrenceburg Township


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