15 MAY 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

15 MAY 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

Present: Shane McHenry, President, Art Little, and Jim Thatcher

Also present: Connie Fromhold, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator

Brian DeBruler videotaped this meeting.

TITLE VI STATEMENT FOR COMPLIANCE was read by Baudendistel as legally required.

OLD BUSINESS- none

NEW BUSINESS

Gayle Pennington- Clerk of Courts- Election updates- 45 precincts - total voted 6816, 5811 R. 1005 D. 623 absentee votes. 17.79% voter turnout. Finished by 9 PM with counting votes. Only problem with machines was dead batteries on a card in the machines. Jeremy from E S & S here from the software company. Board of election meeting on Friday at 2:45 PM to open provisional ballots. That meeting is open to the public. 

Review of Ballot Machine with Election Systems and Software Representative- Jeremy Burton- Election Systems and Software This was a terrible election. Batteries went bad 4.5 years before they were supposed to. They only lasted 6 months. They are set to last 8 years and they recommend changing in 5 years to be safe. They apologize. Free batteries to the county for each election. The votes were accurately counted by 6:15 PM. 

Jim Red Elk - ParkBoard Secretary- Soliciting Donations- wants a donate button on the park board website. This would have to comply with the auditor’s and state code rules. We are doing the same thing for County Farm. They would work thru the mechanics of that. 63 weddings at the parks. 148 events total for shelter and barn. They do not charge anything for that now. They want to solicit financial donations to offset the park costs associated wit those uses. Per Baudendistel- 36-10-3-18 covers non-reverting funds for purposes specified by the grantor. They currently have a non- reverting capital account. They also want one for maintenance. 

Approved to go to Council for this. 

Business donations- some local businesses have approached them for annual financial donations or volunteer employee work donations. The is a big thing in Butler County. In Hamilton and Butler County they have companies who pay an annual fee to sponsor a particular facility or a specific park. They could put up a small sign to show that. We would have to be open minded with all the businesses. They like the idea of it being competitive. Baudendistel said they would have to make sure it didn’t become an ad. Approved to proceed forward with those discussions with businesses. Red Elk said they will work closely with the auditor on those funds. 

Park Board Grant Applications and Request to approach Council for an RTV. Ok to approach Council.

ADMINISTRATOR – Sue Hayden- apologized for this not being on agenda- but it just came to her today- Samantha Wood resigned as physician for Jail. Hired David Hobbs MD to start for two days per week plus call- $11,133/year. The nurse’s agreement has not been signed and so they need to do that too. Baudndistel said those were redone 2-3 years ago and these are the same. Ron Phillips is the nurse $12,742 base pay. Additional services cost more. Both approved and signed.  

AUDITOR – Connie Fromhold  -Claims and Minutes from special meeting for vicious and dangerous dog and May 1st approved.

Covered Bridge Certification for the Guilford Covered Bridge - our only one- approved by Commissioners. 

ATTORNEY – Andy Baudendistel- nothing

COMMISSIONER COMMENTS: Little congratulated McHenry on being elected.

LATE ARRIVAL INFORMATION- none

PUBLIC COMMENT- Brian DeBruler- aggregator of community opinion- but not by choice… Commissiners allowed him to ask the company rep the ballot questions from the election. He asked about the batteries- what exactly were their purpose. It holds all the election data etc. They lose programming data if etc battery dies. 80 % failure rate of batteries in our case. This was isolated case to just Dearborn County. The poll workers had to rescan all the ballots. There was a back-up set of cards that were copied.  

Mr Cunningham- several people voted in Yorkville. All 86 ballots he saw were laying out exposed they were not in the closed slot section. Pennington said this is a training issue- the tech fixed that by 1:30 PM but this was not to be done that way in the future- She will red star that for training. Pennington aid they canvassed the votes versus the signatures in the book and all were accounted for. 

ADJOURN- 5:40 PM

Christine Brauer Mueller

Lawrenceburg Township