22 May 2018 Dearborn County Council Meeting Notes
Present: Liz Morris, President, Dennis Kraus. Sr., Dan Lansing, Charlie Keyes, Ryan Brandt, Alan Goodman, and Bill Ullrich.
Also present: Sue Hayden, County Administrator and Auditor covered by Leah Bailey, Comptroller)
ABSENT: Connie Fromhold, Auditor
Title VI statement read as legally required by Liz Morris
Ryan Brandt said he was stepping down as Vice President tonight and nominated Alan Goodman to take the spot. He did it as he was leaving after this year due to losing the primary election. Council regretfully acquiesced to this request.
SUPERIOR COURT II – Judge Sally McLaughlin
Additional funds for hiring as retiree leaves- primary court reporter is retiring. Because of 7-8 weeks of sick time etc to be paid out they don’t have money to cover this. $4754.00 was approved out of Riverboat Revenue for this .
PROSECUTOR – Lynn Deddens
Salary adjustment (Ordinance update) Completely funded thru a state grant - approved the $5000 + amount. There was an error in the previous paperwork.
Victim Services Grant - This was a problem Deddens inherited. This is required to have match. Took $17,000 from forfeiture money for this. The remaining match would be $16,555. It is in arrears $87,387. This is an ongoing issue and this amount keeps them up to date for 2018.
Invoices received in 2018 for 2017 furnishings for new annex. This is coming from forfeiture for this. Deddens left her furniture behind for the judges and other offices who didn’t have it in their budget- so she can use forfeiture for her furniture. Ullrich and Brandt commended Deddens on leading by example and waiting to get her furniture till the others had Approved.
EMA – Jason Sullivan
Emergency Management Performance Grant- approved to sign the grant.
Lawrenceburg Community Grant/Automated External Defibrillator $70,705- no county match. They will provide training on their use. Approved.
ASSESSOR – Gary Hensley
PTA-BOA- presented by Leah Bailey. Assessments are trending back up per Morris. She wants the assessor t send an explanatory letter when they send this out. More money needed because of additional PTABOA hearings due to these s=assessment changes. Approved to release the funds.
911 – Jared Teaney
Computer soft/hardware purchase- had to replace their phone system Cinti Bell as of Jan 1 2019. They are purchasing a new system from Solacom with Indigital. They are adding 5th station but not a 5th person. This is just a back-up position. If things break that station is necessary. commissioners and 911 board have approved this. There were 3 bids and this was the lowest one. Several surrounding counties also use them. 5 years of software support included. Brian Rumsey explained how the software and maintenance works. 911 is a changing technology due to all the internet devices that can access it. $7678 and $5000 + each year. Approved.
Additional console for 5th station. - $36,000 approved out of interlocal funds.
CIRCUIT COURT PROBATION – Steve Bradley
Part-time employee salaries- $7500 for this- he had asked for $4000 and only got $1000 approved. Juvenile probation officer has been called up in the reserves starting in August for 10 months. Approved.
HEALTH DEPT – Mary Calhoun
Bus equipment & repairs Leah Bailey presented- this money has been dormant for quite a while. Mary contacted the state and the state does not want the money back. If declared dormant they can put it in their health fund and use it. Approved.
PARK BOARD – Jim Red Elk
County Farm Park Improvements- Liz Morris asked what is the cost to maintain the shooting range annually- about $150 a year.One small shed at shooting range with targets etc. They want to add another shelter. the sheriffs dept. and other police depts. use the shooting range. They also see increased pedestrians using the walking trail. $36,300 approved.
Equipment Improvement- $2850 to purchase a hydraulic grappler for brush pick up and chains and binders an strapping to secure equipment on trailer. Approved out of County Farm.
Gladys Russell Park Improvement- $9700- for 6 little individual projects around the barn and restrooms. Approved
Misc. Improvements- $7162 for 4 small projects at Guilford drinking fountain and pressure washer for flooding etc. and the other parks. Approved.
Mulch- $5100 for playground mulch for Bright and Guilford plus a 2nd application for Guilford. There is an engineered mulch for around the play equipment.
Grant Application- to apply for $25,000 for 4 wheel drive RTV for maintenance support at 3 of the rural parks. It would be secured with the other equipment at County Farm. Budget will increase for gas, maintenance and insurance etc. Using their own vehicles now- this puts it on the county budget. Approved.
Request to Solicit Donations- Two pieces - make it possible to make electronic donations via the website. Also to partner with local businesses to be sponsors and volunteer labor. They want dto present the concept before going any further. They would probably just put up a small thank you sign. They would need a county managed account. The auditor would handle disbursements. They want permission to work with the auditor on this. Sue Hayden said the county has a blanket policy on the boards for crimes. Approved to proceed to pursue this with the auditor’s office.
JUVENILE CENTER – Tracy Agner/Scott Schwing
Overtime/holiday and Part-time- shift supervisor retired. PAC committee wanted them absorb the duties. There is $21,000 left in that line item. they want to use this for the rest of 2018. Kraus and Morris on that committee were satisfied with this approach. Approved.
SURVEYOR / GIS – Dennis Kraus, Jr.
Maps- GIS perpetuation fund was suggested to use for this. Their consensus was not to use for this - except for the larger county maps for all the departments. The $1620 from GIS for big maps and remainder from perpetuation fund to total $3990 total for the rest of the maps. They will be reviewed before printed by GIS and Surveyor. Approved.
HIGHWAY – Todd Listerman / Tim Greive
Jamison Rd Bridge # 76- additional funding needed. Bidding was too high last year. Modified plans to get it lower. So steel and gas increased since last year. $350,000 needed out of Growth and Development. Tis fixes a slide also by Losekamp. Approved.
Bituminous for asphalt- Tim Grieve- We have a lot of slips in the county. Just now starting to fix everything. FEMA meeting last week to fill out application for over $1million- its a 25/75 split. The $200,000 request was before the FEMA option. He still needs the $200,000 NOW. If this FEMA comes in they would need the whole amount up front and then get 75% back. $ 1million is the max needed for the grant up front. Approved the $200,000 out of Growth and Development and move forward with the FEMA grant.
PLANNING AND ZONING – Mark McCormack- presented by Leah Bailey
Additional to cover Per Diem - more meetings this year $2400- Approved
Copier Maintenance (Town of West Harrison)- new interlocal agreement- $400 Approved out of West Harrison check. They want to be sure the funds are exclusively out of that check and no problems at budget time like in previous years. Leah was asked to relay that to McCormack. Note also this was advertised as these numbers but the letter to West Harrison said $500 and $4500. Keyes and Kraus voted Nay as these amounts didn’t match the letter.
Part-time Code Enforcement Officer, Co-op/Intern (Town of West Harrison)- $4400 for part time out of the West Harrison check- Approved. ???
Temporary office help (Town of Dillsboro)- Brandt abstained. $3500 approved
Part-time workers (Town of Dillsboro)-$4600- Brandt abstained. Approved.
Contractual (Co-ops / Interns) part-time workers (City of Aurora)-$12,164 approved. Ullrich said Aurora is happy with how things are going.
AUDITOR – Connie Fromhold
Minutes from January 23, 2018- approved.
Adoption of Payroll/HR Deputy Job Description- for Kim - approved
Soil & Water – Vickie Riggs (Ordinance update – 4th quarter 2017)- and
Soil & Water – Vickie Riggs (Ordinance update – 1st quarter 2018)- approved for farm crop work
Superior Court I – Wages for training new hire- $1189 approved
Budget hearings set for August 13-17 and adopted Sept 26.
SIRPC-- This was presented to Commissioners previously- Indiana Housing and Community Dev Authority- $350,000- If you put in a match you get better chance. 14 families. Low to moderate income residents. Wants 10% so $35,000. They hope to use whatever assistance they get from the housing preservation grant towards that $35,000. But if they don’t get that we will need to commit to $35,000. Indiana Housing Application not due till Dec. Liens are no longer required for these. Commissioners and Council only want to assist in the unincorporated areas. The cities can do their own. 20% of the funds also goes to pay SIRPC. Morris and Council said they could roll the dice and elect to NOT do a match. Ullrich noted that we would be paying them to get the grant with a match. Approved without a match to apply for the $350,000 grant only to serve the unincorporated county. Lansing, Kraus, and Keyes Nay as they didn’t like the cities being out.
CITY OF GREENDALE – Mayor Alan Weiss
Thank the County- Not here to ask for any money. Last year we were involved in a dilemma here and he realized later, the incorporated areas got money from us and no one comes up and says thanks. He wants to start a trend. He wants them to see what they have done with riverboat money. Water tank brine salt projects. Cannot afford a leak below ground, Tanks are now above ground and controls are automated. Part of this water goes to Hidden Valley -$231,000.
Automated their water plant after that person retired. Payback less than 3 years. $170,057.
Valley woods substation- state of the art- growth along US50 and 275. There have been a lot of companies asking about that property and they need reliable electric there. Cost $875,000. $400,000 of this is TIF money.
Few others 3 police vehicles all over 125,000miles and one over 180,000.
Half of the repaving of half of Oberting and all of the other half. Some was Community Crossings. Some was also on Urban Way connector.
Riprap on Schnebelt Pond due to Muskrats eating awe at that.
Thanks you and you deserve our appreciation. What’s good for Greendale is good for the County and what’s good for the County s good for Greendale. Thank you.
PUBLIC COMMENT- none
Meeting adjourned at 8:30 PM
Christine Brauer Mueller
Lawrenceburg Township
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