Wednesday, November 05, 2014
November 2014 Dearborn County Commissioners Meeting Notes
5 November 2014 Dearborn County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.
OLD BUSINESS: none
Ratify Signatures on Updated DC Hospital Waiver and Acknowledgement- Date Change made as previously needed- signed and approved.
Planning and Zoning Director- Mark McCormack- Road Name Changes- getting rid of roads named Lane- and changing them to Drive. Leah Lane will be Leah Drive in Hidden Acres Subdivision. There are only 2 houses there now. Approved the request to change Leah Lane to Leah Drive. Lanes are all going to be private roads.
McCormack also showed them Jeb Drive which has 8-10 houses accessing the private drive at the end of it off the cul-de-sac. Multiple issues. Numbering is incorrect. It’s been there for about thirty years. There was a new land division out there recently and they also noted the condition of the road. They are looking at fixing the numbers but changing the names to Jeb Lane vs Jeb Drive and Jeb Court which already exist.
HIGHWAY DEPARTMENT: Todd Listerman, Highway Engineer:
Received email- Sugar Ridge Neighborhood Watch Coordinator- Rich Martin- Shane McHenry read it- Martin thanked the highway dept and sheriff dept for help during the reroute of Stateline during repairs and repairing damage to Sugar Ridge, Augusta Drive
Ray Marita from Platt Road and Holbrock Road came in to ask for vacation of an old road bed that is NOT county ROW. Neighbors are Mr Wessling and his daughter, Ms Jones adjoiner. They can get driveways off Holbrock. Questions arose because of the land division. There is disagreement. They need to talk to Tim and Amy Jones- as they are the adjoiners. Todd Listerman is to get with Jones family for their feedback and McCormack will get the topography mapped out. They will get back to commissioners after that info is received. Marita does not want to do the survey if the commissioners won’t even consider the vacation. To be discussed later.
Change Orders Bridge #88 Johnson Fork Rd- $325.67- to jack the bridge etc. – approved. Change order also to clean and paint and discovered lead paint, the extra cost for the lead disposal was $23,862.50! Approved.
Change Orders Bridge #55 Collier Ridge Bridge- new pipe added under the road to get water flow. These are 80/20 funded. $1543.21 for a pipe end section. Approved. Other change order for added ROW fence with property owners. Cost is $1,749.60. Approved.
All bridges complete- and we are still below bid amount on every project. Collier Ridge Bridge should be opened next week- after 4 years.
Listerman, McCormack, and Shelton ( Highway, Planning, and Building Depts) along with Baudendistel proposed setting bonds for builders to cover road damage from the construction. Proposing $5,000 for 1 house probably or $25,000 yearly bond for small subdivisions. Something different for commercial ones. Baudendistel said this would be effective Jan 2015. They are basing this on Hamilton County IN. They will get this to commissioners soon.
2015 Commissioners Meeting Schedule- Approved for 1 and 3rd Tuesdays.
2015 Employee Holiday Calendar – approved,
Information regarding Great West/HOOSIER S.T.A.R.T. Program – Don Brown- from Indy. This is the deferred compensation program. County offers this to all employees. They operate in 23 states. They have 4.5-5 million participants. They also have non- profits in some states. The county can adopt it or not. They have over $1 billion in assets. The state auditor is their auditor. None of their people are on commission. These are retirement programs. The county auditor makes sure the payroll deductions get to them in a timely manner. Our county participation is 51 employees at 17% of the total employees. $51,435 contributed in 2014. The average person puts in over $1,000. Our rate is lower than many. The city of Lawrenceburg is in his program too. This is a pretax program. [NOTE: $1000.year is actually a large percent of many county employee’s salaries. You can’t save much for retirement if you don’t have enough money to cover your family’s basic living expenses.]
ADMINISTRATOR: Teresa Randall- Votaw Shumway money left over with about $10,000 left to use on landscaping. Approved to use those funds.
We are short on legal funds and $7,000 is going to be requested from Council for Baudendistel’s fees to the end of the year. Approved to go to Council.
Nov 18th- architect will present the Courthouse Annex proposal after the Council meeting for Commissioners.
Rick Probst- County Clerk- 28% turnout for voting in the county. 750 were absentee ballots. Highway dept delivered and picked up equipment- thanked them. The South Dearborn school board has a 12 vote difference between Lane and Hummel- may be a recount. Lawrenceburg redistricted and so he will be working n this with the state to match up the precincts to the districts. Has to be done in January.
AUDITOR: Gayle Pennington- 2 EMS services contract for Bright- just received their financials. They were reviewed with no significant changes. $40,000. Approved.
Claims – approved and Oct 7 and Oct 21 meeting minutes approved.
Pennington said our participation rate in HOOSIER START is low as the sheriff's dept has a separate program.
2015 Payroll Schedule- not available till next meeting
ATTORNEY: Andy Baudendistel- late due to uncooperative kids this morning.
COMMISSIONER COMMENTS- Lynch- commented on going to the Lauren Hill game. Congratulated Shane McHenry on his re-election. He also thanked all who put their names out there to run for office. Our region was a big winner- to have both the senate majority leader and house speaker in our region.
Little- Ditto to a lot of what Kevin said. Congrats to Shane and Gayle on re election. Also thanked Probst and election staff.
McHenry- took his kids to the Lauren Hill game- and grateful for the community and support for her. Also thanked them for congrats and looks forward to working with them in the future.
LATE ARRIVAL INFORMATION- none
PUBLIC COMMENT- none
Meeting adjourned at 9:35 AM
Christine Brauer Mueller