Tuesday, June 21, 2016

21 June 2016 Dearborn County Commissioners Meeting Notes

21 June 2016 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Andy Baudendistel, Attorney.

ABSENT: Terri Randall, Administrator

Also present- Shane  McHenry’s son who lead the Pledge of Allegiance and quietly sat by his father during the meeting.

Cemetery in Valley Woods- Art- Wenzel- told Commissioners that it was a community project getting the Guard cemetery cleaned up and mowed. Rupel and other Guard family members present. Martha Whalen spoke as a neighbor, that she had helped and told commissioners that it had been restored a few years back but it had become overgrown again. She also noted that more neighbors helped and it is no longer an eyesore in the subdivision. Wenzel also told then that the Reece cemetery was deeded to Commissioners behind Steak and Shake. There were two other cemeteries like this in the county. Little said the trustees have a way to enact a tax to maintain these cemeteries in the county that are deeded to the county. Trustees cannot use public funds for cemeteries on lands that were taxed. That’s why they deed them to the county. Baudendistel said that a lot of cemeteries tat trustees are supposed to be maintaining are not being maintained. Commissioners said they would check with the trustee to see if they can deed it to the trustee. Motion passed. 

Vacate portion of West Brown Road (off West County Line Road)- Ordinance- Baudendistel presented the facts. Fulks can’t ask for any vacation of that ROW beyond their property line. Anyone wanting the road to exist would have to repave it to county specs. They are going down to about 140 ft of maintained road and a T- turnaround from 370 ft. Jeff Stenger cleared up details on the road bed and property line for commissioners. Josh Holland resident- asked if site distance for the intersection was considered. Answer was that there is no development planned so no need for it yet. There was discussion of keeping the ROW in the event of further development to have a safer access point. Diane Heid- adjoining property owner wants it tabled until they can be sure they can get 4 lots on their land safely. Jamie Graf representing the builder noted that Fulks have plans to build there this summer and have been working on this for months. Not vacating requires they Fulks need a variance. Linda Heid and Ed Heid showed how they need to use the Brown Road section for a safe and cheaper access. Even if only one house. IC 36-7-3-13 was read by Baudendistel. Thus only three aggrieved families can raise objections. Stenger said site distance is the issue and they can look at that by the next meeting. Baudendistel said he would also check to see if they can be aggrieved for something that may occur later. Commissioners decided to table this until the next meeting July 5 at 8:30 AM. Listerman will go out for an unbiased opinion per Stenger’s request. 

Jack’s Forever 3 Annual Run- Commissioners gave permission to hold it again- same as the last 5 years. Sat Sept 10th. Bright Christian Church thru Sneakville to Grubbs to Green Meadow to Garden Meadow. 

Cincinnati Bell Internet Proposal- 911 Director Jared Teaney- 3 year agreement to get the best pricing. $750/month. Comcast is $425/month currently. This is more costly and they feel they need it to get a more reliable connection. The internet currently is not as reliable. They are using 911 fees to pay for this. Baudendistel said the need to be able to terminate the agreement for any reason with 30 days notice. Also need to be sure Comcast can be terminated with no penalty also. Tabled until next meeting. Cinti Bell is a dedicated fiber into the jail etc. It’s guaranteed to work 99.9999% of the time. Comcast has been down for 1/2 a day at times per Teaney. Baudendistel asked about some monies not paid by Moore’s Hill yet also. $2500 paid - but they also owe it form last year also.  

Life Insurance Presentation- GLG America- Michael Kuhn- this is for individual insurance for employees- no cost to county. Security Mutual is now the provider for the program instead of Boston Mutual. Approved.

Agreement for Tax Sale Legal Services- Alex- the tax sale attorney for years was introduced by Pennington. Covers unlimited consults, court appearances, and new statutes on the books each year on tax sales. Has a lot of experience all over the state. The fee is $15 fee to the tax sale pays the cost for his services. Lynch asked how many properties went to tax sale last year. 146 properties had the $15 fee last year. Pennington said Alex going to court is the biggest savings over having the county attorney do this. Approved. 

Park Board Appointment- Ginger Corn resigned- and Ginger Corn and Jim RedElk sent letter saying they want Doug Berger to be appointed. Baudendistel said he needs to check the political affiliation of the prospect. The board needs to be politically balanced. FOUND OUT LATER IN MEETING IT WAS OK- SO  APPROVED DOUG BERGER.

ADMINISTRATOR- Terri Randall- Ordinance Adopting Materiality Threshold- Baudendistel handled this. This is to cover misappropriation of public funds and reporting them. Small items that don’t require reporting to SBOA for less than $1000. Non- cash its have to be $5000 or over. They still investigate the lesser amounts and take action locally on them. Approved. 

AUDITOR- Gayle Pennington- Claims and June 7th Minutes approved. Highway surplus funds were sent out to the different entities per Pennington.

Reimbursable Grant Application for Environmental Health- from Dr Scudder for $31,159 and no county match needed- it’s for part of Doug Baer’s dept. They apply for it annually. Approved and signed.

ATTORNEY- Andy Baudendistel- Interlocal agreement with Moores Hill was brought up by Shane McHenry and Gayle will ask for the other $2500 owed. Dillsboro sent their $5000 in. 

Kevin Lynch- 4-7 June 22 tomorrow at EC theater dept on Bright- I-74 Connector

Art Little- with the growth that takes place probably it may be important to have that connector with  the port coming. It will be real good way for residents to get to work quicker and safer.

 Lynch said it will be 20-30 years down the road. No matter what comes out of this- as a result of the studies- we are in a better position to evaluate existing roads. 

Bright is a mess- it will get worse before it gets better per Little. Hope they will be done by the Bright parade time.


LATE ARRIVAL- Jason Sullivan - Grant was denied from one Bill Black submitted before. So $14,117.54 now has been released on this from leftover funds that others didn’t use up. This is for laptops on Mobile Command truck and a server. Approved.

Meeting Adjourned at 6: 45 PM

Christine Brauer Mueller

Lawrenceburg Township

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