27 November 2018 Council Meeting Notes

27 November 2018 Dearborn County Council Meeting Notes

Present: Liz Morris, President, Dennis Kraus. Sr., Dan Lansing, Alan Goodman, and Bill Ullrich. 

ABSENT: Charlie Keyes, Ryan Brandt

Also present: Connie Fromhold, Auditor

TITLE VI STATEMENT FOR COMPLIANCE- was read by Liz Morris

SUPERIOR COURT II – Judge Sally McLaughlin presented by Connie Fromhold

Grant Signature- annual $500-1000. No match. Approved. 

SIRPC – Patty Jackson 

Housing Preservation Grant- USDA Rural Development for matching dollars was received. $70,268. This is 2-3 times the usual amount. It needs to benefit all of Dearborn County. The Council approved using it throughout the county.

LIFE TIME RESOURCES – Sally/Dana presented for guardianship dept. $75,000 with Dearborn Ohio and Ripley with us being the main. Guardianship for seniors. Lifetime Resources providing the match. Approve dot sign the grant.

DEARBORN COUNTY COUNCIL – Liz Morris

Financial advice- Professional services for Umbaugh and Associates for research and analysis for the LOIT ( local income tax increase)- $5,892.02 approved.

DC REGIONAL SEWER DISTRICT – Steve Renihan

High Ridge West expansion, US 50- Renihan presented with Doug Baer from public Health Dept - wants funding for Texas Gas and Sharon Dr. problem area. Baer presented the severity of the problem. Majority of homes built in the 60s before the health dept. had septic permits. Enforcement cases are ongoing. Sewer arrangements are a cost effective solution for these residents. Renihan said the sewer plant in High Ridge needs more customers to cover its operating expenses. This is the most densely populated area close to the plant with problems. the is the only project we have that we can serve ourselves- about 49 customers. Other areas will be partnered with municipalities and so they will not bring income into the DCRC fund. This will cost just about $500,000. Need at least 30 customers to meet operating expenses there.They have never compelled anyone to hook on. At least 70% usually sign on in their experience. Realtors are all asking home sellers about selling. Average bill is about $35/mo. They will work out payment arrangements. Some get home equity loans. Some do a 6% interest rate and monthly payments to DCRC. $5000 for grinder, pipe to road, and destroying the septic system. Average new septic system costs $15,000 -20,000. So signing on to sewer is cost effective from the construction standpoint. Some of the homes are older than records in health dept and they do not meet the codes currently. Plant operator costs about $14,000/year. This operator also operates the Milan plant. Once they do this project they will be about at capacity. They can double the plant if needed- and if development comes the development can pay for the expansion. Council approved the money out of Fund 4917. Goodman thought this was a good idea and it helps put DCRC in the black.  

PARK BOARD – Jim Red Elk- long list of items $133,000 in the account. Will get $33,000 in 2019. Asking for is about $47,000. Liz Morris asked him to try to use County Farm Fund 4925 from logging etc. first before capital account. 

Bright Meadows Improvements- building repairs ad split rail fence- $13,000

County Farm Improvements (shooting range)-$2,000

Gladys Russell Improvements-Improvements-Poor system, -powder post beetle infestation in barn, and painting and repairs- $16,750

Guilford Covered Bridge Improvements- pedestrian bridge- $2,000

Misc. Park Improvements- picnic tables- tree removal- $5400

Rullman Park Improvements- electrical service-  $8,000

Kraus said they want to get these things covered at budget time, not really emergencies. Council approved the above expenditures out of park funds. Applied for $25,000 grant for a Kubota and got $20,000 from DCFoundation and will get the additional $5,000 from another source. Approved the above requests.   

COMMISSIONERS – Sue Hayden- presented by Connie Fromhold

Transfer of funds for gas-  $5,000 from a dormant Workers Comp fund to transfer to gas fund. Approved. 

AUDITOR – Connie Fromhold

Minutes from September- two sets from Morning Sept 26 and evening of Sept 26. Approved.

Building Department – Transfer of funds for vehicle repairs for $500  and $500 from 2 different funds. Approved transfer.

Soil & Water – Vickie Riggs (Ordinance update – 2^nd and 3^rd quarters)- salary ordinance changes needs signature- approved. 

Salary ordinance for 2019 to do the last pay so they can get payroll out next year before their next meeting in January. Approved.  

2019 Reorganization meeting for 4^th Tuesday in January- January 22, 2019 - approved for next year. Budget will probably be in August. 

Morris asked Council to look over duties and boards for next year when they need to get appointments. Connie Fromhold will try to get some names together also. They want a better email list and phones of their appointees. 

$6,000 maintenance dept needed transfer of funds for building repair- approved. 

PUBLIC COMMENT- none

Meeting adjourned at 7:42 PM

Christine Brauer Mueller

Lawrenceburg Township

AGENDA November 27th County Council Meeting

AGENDA

DEARBORN COUNTY COUNCIL MEETING

Tuesday November 27, 2018 at 6:30 p.m.

Henry Dearborn Room

Dearborn County Government Center

165 Mary Street, Lawrenceburg, Indiana

CALL TO ORDER:

PLEDGE OF ALLEGIANCE

TITLE VI STATEMENT FOR COMPLIANCE

SUPERIOR COURT II – Judge Sally McLaughlin

Grant Signature

SIRPC – Patty Jackson 

Housing Preservation Grant

LIFE TIME RESOURCES – Sally/Dana

Grant signature

DEARBORN COUNTY COUNCIL – Liz Morris

Financial advice

DC REGIONAL SEWER DISTRICT – Steve Renihan

High Ridge West expansion, US 50

PARK BOARD – Jim Red Elk

Bright Meadows Improvements

County Farm Improvements

Gladys Russell Improvements

Guilford Covered Bridge Improvements

Misc. Park Improvements

Rullman Park Improvements

COMMISSIONERS – Sue Hayden

Transfer of funds for gas

AUDITOR – Connie Fromhold

Minutes 

Building Department – Transfer of funds for vehicle repairs

Soil & Water – Vickie Riggs (Ordinance update – 2^nd and 3^rd quarters) 

2019 Reorganization meeting for 4^th Tuesday in January

PUBLIC COMMENT

ADJOURN

20 November 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

20 November 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

Present: Shane McHenry, President, Art Little, and Jim Thatcher

Also present: Connie Fromhold, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator

TITLE VI STATEMENT FOR COMPLIANCE was read by Baudendistel as legally required.

Commissioner -elect Rick Probst attended the meeting.

OLD BUSINESS

NEW BUSINESS

OCRA Blight Clearance Program- Zoning Administrator Nicole Daily with Dr Andrew Jackson, Supt. Sunman Dearborn School Corp- Nicole Daily presented- Planning and Zoning is coordinating with SD School Corp and SIRPC to get a grant thru OCRA for demolishing the old North Dearborn Middle School. They need the county to be the lead applicant for this. SIRPC will do the majority of the paperwork. Our PC will assist with documentation and mapping. The ownership stays with the school for 3-5 years or in coordination to ave an end use for this. The school can’t sell it for profit until that period is over. It could also be a park. There is a contract between the county and the school corp to show the responsibilities of each in this proposal. No questions for Dr. Jackson who was present. The Commissioners approved going forward with the grant. 

Midwest Data Network Systems Support Agreement- Sue Hayden presented- $4500/year for 2019. Onsite at $99 and remote etc at $79. There is a $499 per day cap. Midwest Data has been responsive and wonderful to work with per Hayden. Commissioners approved the 2019 agreement. 

ADMINISTRATOR – Sue Hayden: Presenting for Highway Dept and Todd Listerman: 

Bridge #24 Cold Springs Road Final Inspection and Recommendation for Acceptance Letter- Approved  

INDOT- LPA Project Coordination Contract- McHenry read through it- $219,520 for 2022-23.

 Approved

Parking lot out front of Annex will be closed tomorrow for paving. Register and Eagle radio will put it out on their sites. Handicapped access will be preserved. Prepped tomorrow and paved Friday

AUDITOR – Connie Fromhold  -Claims and November 7th Minutes approved. Also approved the claims schedule for 2019.  

ATTORNEY – Andy Baudendistel- had to file against a property owner and they have a report from appraisers and For Bridge #44 on Turkey Point Rd. No judgement yet. Unknown owner piece is also proceeding through the legal system. Hope to wrap it up early next year.

Baudendistel wanted their thoughts on county administrator’s role as lead economic development officer (LEDO) 

Sue was hired on for the 2012 job description and not the 2014 one with the LEDO in it. Tabled for  discussion at Thatcher’s request. They were going to clean up the position in their resolutions to reflect Sue’s actual duties. They are cognizant of the fact that One Dearborn works for DCRC.TABLED.

COMMISSIONER COMMENTS- 

Art Little-  Happy Thanksgiving and be grateful.

Jim Thatcher- Happy Thanksgiving and be safe on roads

LATE ARRIVAL INFORMATION- none

PUBLIC COMMENT- 

ADJOURN- 5:26 PM:

Christine Brauer Mueller

Lawrenceburg Township

19 November 2018 Dearborn County Redevelopment Meeting Note

19 November 2018 Dearborn County Redevelopment Meeting Notes

Present: Jim Deaton, Chairman, Dave Deddens, Jim Helms, Diane Bender, and Jamie Graf (non- voting school board member)

ABSENT: Alan Goodman

Also present:Sue Hayden, county administrator and minute taker, Andrea Ewan, attorney, Connie Fromhold, Auditor and DCRC treasurer.

Title VI statement read as legally required.

EXECUTIVE SESSION @ 8:30 a.m. IC §5-14-1.5-6.1(b) (2) (D) which pertains to discussing strategy with the respect to the purchase or lease of real property by the governing body up to the time a contract or option to purchase or lease is executed by the parties. 

 ACTION ON EXECUTIVE SESSION- Board certified that they only discussed what was advertised in Executive session.

DCRC Board decided to have One Dearborn engage Umbaugh and Associates review the numbers for the potential land aquisition.  

APPROVAL OF MINUTES-Nov 8 minutes approved 

CLAIMS AND FINANCIALS- No claims

FINANCIALS AS OV NOV 21-same as last week. 

UNFINISHED BUSINESS: Hirlinger Chevrolet Update-

Tom McCormick from Cushman Wakefield-presented to hand out some of their marketing materials. They are in rollout phase in marketing the property. They do a regional search for prospects. They show the highlights of the properties. They are using Duke Site readiness funds for this. They demonstrate that the Cincinnati region has labor and other logistics needed. They are making this feel like a Greater Cincinnati project for corporations trying to move here. This is a quiet time right now- but they want to be poised for next year. This can be distributed by Randall with her prospects as well per Tom McCormick. Market Cycles and vacancy rate has come down because cost of construction has been so high. Not so much space for existing building. They are starting to see users look to other areas to build like Batavia and out Monroe way. Our wages are comparable to Lexington Indy, St. Louis etc. When the sign is up Randall will send a picture to Board members.

NEW BUSINESS:- none

ONE DEARBORN REPORT:nothing more

ATTORNEY’S REPORT:needs to get Signarama agreement signed. Will email and see what changes they want. 

Goodman arrived at this point. 

The signs along 74 will need maintained and the renters need to make the payment on the billboards on Stone property. There will be a  30 day notice for payment issued per DCRC board. 

OTHER BUSINESS: Nagel flour mill project. They need 3rd quote on the equipment incentive. Nagel gets to pick which to use and the incentive payment is the same no matter who they pick. 

Meeting days for 2019 -every other month starting in Jan on the 2nd Tues at 8:00 AM

ADJOURNMENT - 9:43 AM 

Christine Brauer Mueller

Lawrenceburg Township

AGENDA Nov 20th DC Commissioners Meeting

AGENDA

DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING

 November 20, 2018 

5:00 p.m., Henry Dearborn Room

Dearborn County Government Center

165 Mary Street, Lawrenceburg, Indiana

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. TITLE VI STATEMENT FOR COMPLIANCE

IV UNFINISHED BUSINESS

V. NEW BUSINESS

1.  OCRA Blight Clearance Program – Zoning Administrator, Nicole Daily

w/Dr. Andrew Jackson, Superintendent Sunman-Dearborn School Corp.

2.  Midwest Data Network and Systems Support Agreement  

3.  Highway – Sue Hayden presenting for Todd Listerman

1.  Bridge #24/Cold Springs Road - Final Inspection and Recommendation for Acceptance Letter 

2.  INDOT – LPA Project Coordination Contract

VI. ADMINISTRATOR – Sue Hayden

VII. AUDITOR – Connie Fromhold

1.  Claims/Payroll/Minutes

VIII. ATTORNEY – Andy Baudendistel

IX. COMMISSIONER COMMENTS

X. LATE ARRIVAL INFORMATION

XI. PUBLIC COMMENT

XII. ADJOURN

AGENDA Nov 19 DC Redevelopment Commission Meeting

 AGENDA

DEARBORN COUNTY REDEVELOPMENT COMMISSIONS MEETING

November 19, 2018

9:15 a.m., 1^st Floor Henry Dearborn Room

Dearborn County Government Center

165 Mary Street, Lawrenceburg, Indiana

EXECUTIVE SESSION @ 8:30 a.m. IC §5-14-1.5-6.1(b) (2) (D) which pertains to discussing strategy with the respect to the purchase or lease of real property by the governing body up to the time a contract or option to purchase or lease is executed by the parties.  

1. Call to order

1. Title VI Statement for Compliance

1. Action from Executive Session

1. Approval of Minutes

November 8, 2018 Meeting

1. Claims & Financials
1. Claims - NONE
2. Financials 

1. Unfinished Business 

1..  Hirlinger Chevrolet Update

1. New Business

1. One Dearborn Report 

     

1. Attorney’s Report

1. Other Business

1. Adjournment

8 November 2018 DC Redevelopment Commission Meeting Notes

8 November 2018 Dearborn County Redevelopment Meeting Notes

Present: Acting Chairman, Dave Deddens, Jim Helms, Diane Bender, Alan Goodman, and Jamie Graf (non- voting school board member)

ABSENT: Jim Deaton

Also present:Sue Hayden, county administrator and minute taker, Andrea Ewan, attorney, Connie Fromhold, Auditor and DCRC treasurer.

EXECUTIVE SESSION @ 8:00 a.m. IC §5-14-1.5-6.1(b) (4): to discuss interviews and negotiations with industrial or commercial prospects or agents of industrial or commercial prospects by the Indiana economic development corporation, the office of tourism development, the Indiana finance authority, an economic development commission, a local economic development organization (as defined in IC 5-28-11-2(3)), or a governing body of a political subdivision. AND ALSO, IC §5-14-1.5-6.1(b) (2) (D) which pertains to discussing strategy with the respect to the purchase or lease of real property by the governing body up to the time a contract or option to purchase or lease is executed by the parties.  

Action on Executive Session- Board certified that only matters legally allowed to be discussed were discussed.

Ewan and Randall to present an option to the landowners and preliminary site work and nothing to exceed $5,000

Title VI statement read as legally required.

APPROVAL OF MINUTES- October 25th Minutes approved

CLAIMS AND FINANCIALS- TIF claim Umbaugh for Nagel and Sons project approved as well as other claims. Also noted that next payment for Stone Property for $36,000 will be coming out of TIFs soon. Claim paid was changed from West Aurora to West Harrison TIF for Project Float.

UNFINISHED BUSINESS:

US 50 Business Park Sign- Kevin McCord was present from Signarama. Randall said that Craig Distributing has said a definite NO that hey would not be on the sign. Two others will definitely be on the sign. None of the others are interested even though they have been hand delivered letters by Matt Zimmerman regarding this option. $30,000 is the max for the sign. Agreement with Signarama for new tenants sign for $5,000 per businesses adding later. They also have an option to just have a business park sign with NO individual businesses on it. $26,500 for the plain one with electric. The other sign is $30,000 and $4000 for the businesses adding on now. Five years maintenance agreement will be about $30/mo. Cost now is insurance and electric light to cost. Helms questioned One Dearborn on the billing- and was informed it will be for DC Redevelopment Commission. The Board chose the color to be the stone and yellowish brown/tan version with LED lighting.Approved the sign with the two businesses on it.   

Hirlinger Chevrolet Update- interested in additional land. Deddens will meet with him to get bullet points for whats coming and will have to put it out for the public in order to sell that to Hirlinger.  

NEW BUSINESS: none

ONE DEARBORN REPORT: nothing major- some leads coming in. One coming in for West Harrison area talking to corporate which is outside US. Waiting.Getting ready to rock and roll with Cushman Wakefield now that they are in. They are proposing West Harrison Industrial Park and board agreed on changing that to West Harrison Business Park as the name for brochures etc. Coming in December to show their marketing plan. 

ATTORNEY’S REPORT- Deddens congratulated Ewan on Chairperson’s award from Chamber tonight.

OTHER BUSINESS- none

ADJOURNMENT - 9:33AM

Christine Brauer Mueller

Lawrenceburg Township

7 November 2018 Dearborn County Commissioner Meeting Notes

7 NOVEMBER 2018 DEARBORN COUNTY COMMISSIONERS MEETING NOTES

Present: Shane McHenry, President, Art Little, and Jim Thatcher

Also present: Connie Fromhold, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator

Commissioner-elect District 3 Rick Probst was present.

TITLE VI STATEMENT FOR COMPLIANCE was read by Baudendistel as legally required.

OLD BUSINESS

NEW BUSINESS

Knights of Columbus Council 1231- Annual Prayer on the Square- Gerald Bruns- January 18th at 10 AM-Commissioners approved.

Planning and Zoning Director- Mark McCormack - Proposed Changes to Article 3  Section 315 C of Subdivision Control Ordinance  regarding Flag Lots and Ordinance to Amend Article 3 Section 315C. McCormack explained the changes in language. The recommendation was passed unanimously by the 8 members present at the Plan Commission. No public wished to comment today. Commissioners approved the changes to the subdivision ordinance.  

Barnes and Thornburg 2019 State Legislative Relations Counsel Lobbying Services- this is an annual renewal for their services. Hayden had their original contract for in session for $5,000/month for in session and $3,000/month for the month they are out of session. This is the same as before. Approved and signed. They will keep in close contact as this is a budget year coming up per Baudendistel. They typically meet one on one with Commissioners. 

Board of Health- Re- Appointment of Michael Hankins to the Board- Approved for Jan 1, 2019. 

Acceptance of Health Board’s Decision for a Health Officer- This is to approve Dr Scudder - approved. 

ADMINISTRATOR – Sue Hayden- nothing else

AUDITOR – Connie Fromhold  -Claims and Oct Minutes approved.  McHenry congratulated Connie on being elected. 

ATTORNEY – Andy Baudendistel- congratulations to winners and thanked those who ran.

COMMISSIONER COMMENTS- Little- congratulated winners andThatcher on running things well/

Thatcher- thanked all county staff that helped with elections.

McHenry- Congratulated Probst and those who ran.

LATE ARRIVAL INFORMATION- none

PUBLIC COMMENT- none

ADJOURN- 9:19 AM

Christine Brauer Mueller

Lawrenceburg Township

Agenda- Nov 8th DC Redevelopment Meeting

 AGENDA

DEARBORN COUNTY REDEVELOPMENT COMMISSIONS MEETING

November 8, 2018

9:00 a.m., 1^st Floor Henry Dearborn Room

Dearborn County Government Center

165 Mary Street, Lawrenceburg, Indiana

EXECUTIVE SESSION @ 8:00 a.m. IC §5-14-1.5-6.1(b) (4): to discuss interviews and negotiations with industrial or commercial prospects or agents of industrial or commercial prospects by the Indiana economic development corporation, the office of tourism development, the Indiana finance authority, an economic development commission, a local economic development organization (as defined in IC 5-28-11-2(3)), or a governing body of a political subdivision. AND ALSO, IC §5-14-1.5-6.1(b) (2) (D) which pertains to discussing strategy with the respect to the purchase or lease of real property by the governing body up to the time a contract or option to purchase or lease is executed by the parties.  

1. Call to order

1. Title VI Statement for Compliance

1. Action from Executive Session

1. Approval of Minutes

October 25, 2018 Meeting

1. Claims & Financials
1. TIF Claim – Umbaugh 
2. Financials 

1. Unfinished Business 

1.  US 50 Business Park Sign Update

2.  Hirlinger Chevrolet Update

1. New Business

1. One Dearborn Report 

     

1. Attorney’s Report

1. Other Business

1. Adjournment

AGENDA November 7 Commissioners MORNING Meeting

AGENDA

DEARBORN COUNTY BOARD OF COMMISSIONERS MEETING

 November 7, 2018 (Wednesday Meeting)

9:00 a.m., Henry Dearborn Room

Dearborn County Government Center

165 Mary Street, Lawrenceburg, Indiana

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. TITLE VI STATEMENT FOR COMPLIANCE

IV UNFINISHED BUSINESS

V. NEW BUSINESS

1.  Knights of Columbus Council 1231 9^th Annual Prayer of the Square – Gerald Bruns

2.  Planning & Zoning Director, Mark McCormack

1. Proposed Changes to Article 3, Section 315c of Subdivision Control Ordinance

2. Ordinance to Amend Article 3, Section 315c  

3.  Barnes & Thornburg 2019 State Legislative Relations Counsel Lobbying Services

4.  Board of Health

1.  Appointment – Michael Hankins

2.  Acceptance of Health Board’s Decision for Health Officer

VI. ADMINISTRATOR – Sue Hayden

VII. AUDITOR – Connie Fromhold

1.  Claims/Payroll/Minutes

VIII. ATTORNEY – Andy Baudendistel

IX. COMMISSIONER COMMENTS

X. LATE ARRIVAL INFORMATION

XI. PUBLIC COMMENT

XII. ADJOURN