6 November 2019 DEARBORN COUNTY COMMISSIONERS MEETING NOTES
Present: Jim Thatcher, President, Art Little, and Rick Probst
Also present: Connie Fromhold, Auditor, Andy Baudendistel, Attorney, and Sue Hayden, Administrator
TITLE VI STATEMENT FOR COMPLIANCE was read by Baudendistel as legally required.
OLD BUSINESS
Acceptance of Bids- SIRPC- Kerry McConnell- SE Indiana Regional Planning Commission Kerry for Patty Jackson- from last meeting. She presented each of the addresses and the lowest bidders and their bids. Commissioners approved the Owner occupied rehab program and those bids. One of the bidders withdrew his bids for some of the properties and only did 2 properties per Baudendistel.
NEW BUSINESS
Election Updates- Clerk of Courts Gayle Pennington - 26% turnout and in 2015 was a 29% turnout. Got all positive feedback for the voting system. Election staff will be heading to conference next month. Uneventful election.
Extension Office Contract with Purdue and Dearborn County- Liz Beiersdorfer presented the contractual agreement. This has been done annually since 1902. No questions for her. She thanked them for their support. Commissioners approved the contract and Thatcher signed all copies.
County Emergency Management Plan (CEMP) EMA Director, Jason Sullivan sent copies and Probst made a few changes which were incorporated. Administrative changes and corrections were just what was made. Next year there will be a revision of this plan. This updates the plan to 2019. Last update was in 2013. It has to be signed by 2 of the 3 current commissioners. Approved and signed.
Highway Engineer- Todd Listerman:
LPA Consulting Contract Bridge #64 Sneakville Road last year we were awarded federal funds. USI Consulting was the design firm selected. $71,700 is the INDOT contracted amount. This is preliminary design to decide how to do the bridge. After that they do a supplemental when they have the plan. We pay 20% of this amount as it is an 80/20 contract. Approved and signed.
CCMG 2019-2 INDOT LPA Contract - Awarded $999,884 for the Community Crossings Matching Grant Program. This does portions of Jamison Road, Kaiser Rd, Kelcey Rd, County Farm, North Hogan, and Rubel Road. We provide an equal amount to this contract to do these roads.
Completed Pavement Access Management Plan and uploaded so they will be available for the next years Community Crossings Money.
Call for federal aid to apply for funds for Bridge #33 on North Hogan. It’s a new structure as the old one is too far gone. This will be scheduled for 2026.
2019 Bridge Inspection Update from American Structurepointe. Brand new bridges go out 48 months. Most are on 2 year cycle and some are in a condition that warrants 12 month inspections. There is a thumb drive available in Sue Hayden’s office if anyone wants to review the inspections in detail or seek out a particular bridge. Ryan Cummins and Derrick Day presented. 101 active structures with one closed structure. 5 fracture critical truss structures and Bridge 95 which is the closed truss structure. 13 bridges are annual. 15-18 bridges in poor condition. Majority in fair and 25 in good condition. These ratings affect how to get federal dollars for repair and replacement. 75 year life cycle of each bridge. Looking at options to keep fair ones in the fair category longer. 22 structures have been reconstructed for replaced in last 10 years. 18need $11million of construction costs not counting design. Add another 50% in costs for design, ROW and acquisition and mitigation problems for wetlands. There is a schedule for these bridges to be worked on and funding received. Old Kuebel Road Bridge is to be removed so it will fall off the report. Coming up with funding determines what gets done and when. Small bridge crew of 4 people was eliminated over the years due to attrition. Bridge crew could do the maintenance items. Many counties are reactivating the bridge crews for the summer. Cleaning the bridges and getting salt and debris out of the bridge joints. Trees and scrub removal eliminates scour. We do some work with highway crew- just do not have a dedicated crew. Riprap, painting patching epoxy thin deck overlays at 5-10 years. they have done several overlays in past years via contracted work. Salt penetration is a degradation problem. There are 10 more structures that will have a lower weight limit now due to new requirements. Bridge 33 and another one have been lowered due to condition. Emergency vehicles here max out at 39-40 tons. Maintenance for salt issues extends the life a bridge much farther out. Similar to chip sealing.
Letter of Notification between BOC and 95th Civil Affairs Brigade- Rick Probst - Going to be in SE Indiana are doing some exercises looking at some of our vulnerabilities. Jason Sullivan and Probst are pints of contact. 2/19-3/4 will be here doing their exercises. Letter of notification was acknowledged. They will let us know of the vulnerabilities they find.
OKI 2020 Board of Commissioners Representative Appointment - Sue Hayden presented. This expires in January. Rick Probst is current and was reappointed by commissioners.
Ratify Signature on Support Letter for Hydrogen Super Highway- Sue Hayden presented. In mid October- Jim Jung asked them to support this project. Lawrenceburg had applied for a grant. Letter to be sent to Director of Transportation Ciao.
ADMINISTRATOR – Sue Hayden- nothing more
AUDITOR – Connie Fromhold -Claims/Minutes from October 15th approved.
Veterans Grant Application for $ 6000 approved.
ATTORNEY – Andy Baudendistel- nothing
COMMISSIONER COMMENTS-
Probst- nice event at YES Home and the McLaughlin Rec Center there dedicated. Roof replacement $43,105 paid off there by Commissioners
Vance Tousey Event also nice.
Aurora Casket site- On site Emergency exercise with several fire depts. and HAZMAT teams etc
Housing Study results from One Dearborn presented last week.
Monday at 11 AM Veterns day observance at Courthouse
Another presentation of hazardous materials
Saturday Aurora Lions Club Pancake breakfast.
Little- reiterated the Hazmat exercise was good
Thatcher- congrats in uneventful voting session and Aurora Lions Pancake breakfast
LATE ARRIVAL INFORMATION- none
PUBLIC COMMENT
Asked what the Hydrogen Super highway is. - a prototype rail system fueled by hydrogen.
ADJOURN- 10 AM
Christine Brauer Mueller
Lawrenceburg Township
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