15 February 2024- DCRSD Board Meeting Notes
Steve Renihan - President, Brett Fehrman - Vice President, Russell Beiersdorfer, Bill Shelton, Doug Baer, and Steward Cline
ABSENT: Jeff Stenger and Russell Beiersdorfer
Also Absent: Frank Kramer, Attorney
Also present: Christy and Bob Hrezo, Rick Probst and Jim Thatcher- County Commissioners and Tamara Taylor, The Beacon
Renihan read the Public Access Statement as legally required.
Minutes: January 18th Minutes - Approved.
Treasurers Report: none
Public Comment: John Lewis- property owner in Lake Dildear area. Wants info. His property is one lot on the lake. Renihan told him that it is in the engineering phase- he is staying to hear the update on that later.
Project Updates: Christy from Hrezo Engineering
Guilford- Mr. Chafee is working on specifications and drawings are pretty much completed. Lift station details worked out. It takes 2 months for IDEM to review. The low pressure sewer side is what she is working up too. Cline wanted to get the final RR approval done and also know when they could get out to bids- hopefully May 1st. The easement from Fox is done also.Thatcher said they had to get everything appropriated in 2024. You have to have some deal in place. An ARPA meeting can be scheduled in a matter of a couple of days notice. Renihan wanted to know if they needed to light a fire under Chaffee to get things moving. Christy said she had already talked to him about that this morning. There is area for future bathroom in the building should they need it at a later date.
High Ridge WWTP- none
High Ridge west Expansion - Texas Gas Rd- Meyers- 10860-Texas Gas- new customer. The fix will be installed on the pumps as they are done.
Wilson Creek Project- none
Huesman Rd and Cole Lane- Jeff Meinders coming up with his specs soon.
Harrison TIF/Stone Project- none
Scenic Ridge/148 Sewers /Outer Drive- none
Stateline Rd- Nick from Crossroads- Meinders is getting a quote together for the entire project-there are no other bidders - he had sought out 6. Expect some more customers on the Madden line.
Serenity Ridge Tranquility Court- house being built there so new customer coming in.
Moores Hill
Dillsboro- Lake Dildear-Cline said that Watson had been working a trial so they were waiting on some things. Christy- Bidding on Lake Dildear might be a month behind Guilford. It doesn’t take as long as Guilford- just 3 weeks for her to do the low pressure lines. Christy this the street ROWs were big enough for the lines. They are looking at buying treatment from Dillsboro. John Lewis - said he did not think his neighbors knew about it. Christy- But they will after the engineering phase is completed. Stew said they always want to be pushing Christy- not Christy pushing us.
New Business: Jacob from Barnes and Thornburg- sent some documentation. He wants to come on March 7th. Cline said it does have provisions for management versus acquire it. Board was trying to figure out how to zoom meet with Jacob prior to March 7 to expedite the meeting. Fehrman wants to see how they will address the public’s concerns. Cline said they need to know how bidders will fix existing problems. RFP is first and then contracts. Once they see proposals, they may need more info etc. They have to think about a timeline for RFPs and so forth. Board will try to get 3 to attend the zoom next week.
Office Update: Board agreed that Kelly could buy whatever office supplies she needs within the budgeted amount.
Doug Baer ( treasurer) - gave them budget numbers. There is a line item for project manager. He thinks it should be in the operating budget. Taking that out means they are in the black.
Renihan thinks we should take this to the accountant. Construction budget should be separated from operating budget.
Fehrman found $3.5 million on pipes in the ground.
Renihan- That needs to be an asset- and also a liability as they need maintenance and/or replacement. Katrina- the accountant needs to be consulted about this.
Baer- not all of Kramer’s fees are on projects. He separates them for us.
$120,000 spent per year
Wastewater revenue was $69,164.20 Plus these separate funds like- tap income $76,500, $14,170, $ 714.58 $12,086, $738.79, $4,170
$519,106 from county that is project money.
There is no maintenance on here per Cline. Like replacing aging systems.
Adjust litigation and project manager audit will be close to budget.
Renihan wants to be sure all the money the county put in and we put into the ground counts as our assets.
Baer - no need to vote tonight. He is keeping spreadsheet for this running totals.
Renihan- said thanks to Baer for the efforts. In a better place now.
Claims: Board paid claims.
Comments:Renihan is looking forward to the meeting with Jacob.
Adjourned: 6:25 PM
Christine Brauer Mueller
Lawrenceburg Township
