20 November 2025 Dearborn County Regional Sewer District Meeting Notes
Board Present:
Jeff Stenger Board County Council 12-31-2028- Acting President
Jeff Bittner Board County Council 12-31-2026
Steward Cline Board County Commissioners 12-31-2025
Russell Beiersdorder Board County Commissioners 12-31-2025
Present Via Phone Brett Fehrman VP & Secretary City of Aurora 12-31-2025
ABSENT:
Steve Renihan President County Commissioners 12-31-2027
Doug Baer Treasurer County Board of Health 12-31-2027
Board Attorney - Frank Kramer
Also present:Christy Harland from Hrezo Engineering and Doug Price, Operator and Jeff Meinders.
The Public Access Statement was read as legally required.
Minutes: Minutes October 16 TABLED again, November 6 Meeting Tabled.
Treasurers Report - Tabled.
Public Comment: Michael Wilson- from SR 1 on the sewage - brought his drawings for the layout an he wants to do 5 of these pump systems and grinders.
Cline asked about the missing items from last time. 20218, 20288, 20108 are the 3 addresses that were included have already been approved as part of baseline field plan.
Wilson has not established the 2 new addresses yet. He will get those from Planning and Zoning. He bought more land to accommodate the new areas he wants to sewer. Christy said that Meinders has Wilson on the list to do. Cline wanted to know what Wilson needed from DCRSD to take to Planning and Zoning. Stenger said that he’s checking with Kraus Jr. to see if he needs a sewer letter. Wilson wants to know the cost for the additional lots. Christy will have the costs on that soon. Meinders said they have a tentative date of the first of January for grinder pumps to be delivered. Wilson just wants a plan to see the timeline for his projects. Meinders said he thinks he needs to negotiate with pump company to get the same cost on pumps.
Cline asked about the lateral info left on Christy’s desk.
Nancy Kurre- asking about timelines. She’s on the Guilford SR1 and Washington Street also sewer. Checking on why they were stopped out there. Christy said they are getting tanks in the ground right now. Meinders said they will be doing some of the work- and there are others he can recommend for the plumbing. She can use him if she wants also.
Project Updates: Christy presented:
Guilford- staked out lift station at Guilford park. Control building footers poured. Working on the tanks progressing until February.
Frank Kramer had a handout on the railroad regarding including water line with sewer line on their application. NO- they need another $5000 to submit it as a separate occupancy permit. Plus $1150 insurance. Meinders- One bore was done with 2 casings. Christy said she will submit drawings to show this for the permit.The insurance has expire this week so they are sending in for renewals. The work for this is already done- per Christy. There is a licensing and permitting section of the budget. Board approved the $5,000 fee for railroad for this. Also approved Christy to make the legal description for the easement and the 10x10 piece for the water meter for North Dearborn Water. Mr Fox will need to sign the survey for this easement. Cost is $4500 for the 10x10 land only. Meinders called Fox to ask. The board approved the $4500. DCRSD also pays the other fees. There will be a separate meter at the Guilford Park.
DCRSD is only responsible for maintaining the main- not laterals.
They will be discussing various fees for services and maintenances. Bittner will check out drawings on where maintenance responsibilities begin and end.
Meinders- Check valve to tank is homeowners responsibility. Warranty is a year- the poly pipe is tough. Leaks would be initial usually. The grinder tank and control panel are the usual warranty issues. There will be a new meter facility at Guilford Park.
Still checking with Chaffee on sequestering part of the capacity on tanks.
High Ridge WWTP expansion- estimate cost of $4-6 million- with alternatives etc.
Asset Management Plan being worked on with hourly fees still. Christy has not had any communication with Steve Brock. Cline needs to have DCRSD re-engage with Brock to have him work directly with Christy.
Dillsboro- Lake Dildear- Payment to Jeff Meinders for work at Lake Dildear. Needs to get Mike’s signature tomorrow. Will hold payment till Mike reviews. Inspector and she are OK with the work. Next meeting is Dec 4 and then maybe a Dec 18 meeting if they need to meet. Needs to get the fees in before Dec 4. Only paid for what they received from Chaffee.
Building lift stations in December and finished in February- but they need to be done before we connect anything. The sampler is part of the internal operation of treatment plant.
New Business: Doug Price has had 2 blowers go down at HighRidge. Two are working still. Actually going to need 4 ultimately as 2 are worn out. He will get estimate for this. Using used stuff to limp along. Approx. $1500-2000 each. Blower plus a motor needed. Board approved getting one replaced and the go figure out what 4 would cost.
Tasks:
PER from Christy
Asset MGMT Plan
Cline gets with Brock
RFP about Supt. Interest from several parties with 2 weeks to go.
Office Update: Need to review and update user agreements before signing up Guilford and Dildear users. Christy will give them a clear sketch of users responsibilities. Kelly to get them a copy of the current agreement to start looking for gaps and clarifications.
Cline would also like to see costs fleshed out for future customers to figure out each piece so they have a ballpark estimate.They need to get RFP and supt. worked out. There are some numbers from the ARPA estimates they can see. Unit costs for installation changes of terrain is rougher though.
Rate increase was done. We had a tap fee at High Ridge. They should be similar. We have one fee in the ordinance they just passed recently.
Claims: Approved all 4 claims below
Operating account- $1,273.50 paid
Lake Dildear Project expense $6,974.51
Guilford Project expense $8,147.35
Operating expenses $4,616.22
Adjourn: 6:25PM
Christine Brauer Mueller
Lawrenceburg Township
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