Tuesday, February 18, 2014

18 February 2014 Dearborn County Commissioners Meeting Notes

18 February 2014 Dearborn County Commissioners Meeting Notes

Present: Shane McHenry, President, Art Little, and Kevin Lynch

Also present: Gayle Pennington, Auditor, Teresa Randall, County Administrator, and Andy Baudendistel, Attorney.


Appointment 911 Director – Commissioners tabled Charlie Ashley as 911 Director even though the board recommended it. There were 2 members missing from the 911 meeting which wouldn’t have changed the vote. However they commissioners wanted to meet with the board in executive session before the March commissioners meeting to discuss the opposition to ashley’s reappointment that two of the commissioners mentioned hearing. They will try to meet Tues or wed at 4 PM next week. No official action is taken until the first meeting in March. Lynch will be missing from that meeting in March. Commissioners decided to advertise for a special meeting after the 911 board executive session just to decide on their appointment.

Bill Black- District 9 Planning Council- removed from agenda.


Assessor- Gary Hensley- signatures for Tyler Technology Cyclical Reassessment- DLGF delayed in getting a model contract so now they have those three contracts combined into one.  July 1 2014 thru June 30 2018. VP of Tyler Technologies is available if they have any questions today. General reassessment has been replaced with this cyclical review. There is a termination clause in the contract with 30 days notice. Commissioners approved signing the contract and the performance bond sections.

National Day of Prayer- May 1- requested by Connie Riegle and Irene Estes Dearborn Methodist-per Randall for use of the Courthouse square midday. Approved.

EMS Contract signatures- St. Leon Vol Fire Dept First Responders- per Baudendistel this needed revision. New draft was signed by Commissioners and sent back to St. Leon for their signature. Their financials were attached to the new draft. Baudendistel asked to review others as they come in.

EMA Director- Bill Black- Signatures for Weather Notice Declaration- from the last storm event from 2-4-14 yellow to orange then back to yellow and normal on 2-10-14. Signed by commissioners. They are leaving the current yellow advisory in effect for another day to see what happens. He said he had  a lot of good comments on the ALICE program.

Ratify Signature for letter of Intent to DLZ- shortly after last meeting they drafted a letter to DLZ saying they have the intent to contract with them but they could proceed at their own risk to prepare. They are still working on the finer points of the contract. Voted to ratify signature.

HIGHWAY DEPARTMENT: Todd Listerman, Highway Engineer- Construction Observation Contract for Collier Ridge Bridge between the county and Parsons Brinkerhoff for $162,265.15 – this is an 80/20 contract thru INDOT. Baudendistel reviewed and noted they had a termination for convenience clause. Commissioners signed the contract. They also signed the subconsultant acknowledgement letter.

Administrative Assistant- Updated Job description-  Randall said that these should be reviewed at times and the level of work has increased from all the projects commissioners have taken on. This is Sue Hayden’s position now. It also passes the test for exemption. Executive Assistant is the new title. This is a degreed position or an associates degree with relevant experience. Commissioners approved this.

Agreement for Staff services- County Redevelopment Commission- Dave Deddens Chairman of Redevelopment Commission had two contracts for services from Terri Randall and Sue Hayden for their approval. He also gave  a shout out to Randall and john Maxwell for all their work getting the Mills to the county.

The amount of the two contracts is less than what the county had paid in the past per Lynch. He said we are doing a lot with less money now. And he noted that he is a member of the redevelopment commission. Commissioners signed the contracts.

ADMINISTRATOR: Teresa Randall:

IT Information Technology Services agreement- network and systems support with Midwest Data- and Ramsey Nusibeh was present. HiTech has done a fine job here in the adm bldg. But they need to have someone who knows the whole campus. Part of the scope of services includes meeting with the IT group here. This is an annual contract. Evaluate continuously is part of the contract. Cost is $4500 per year. The contract renews automatically and requires 90 days notice to not renew. McHenry said he’s worked with Ramsey or an associate for years. Black asked if his building was included now- and it is. Commissioners signed it. Baudendistel noted this was less than the $25,000 limit for services.( meaning they don’t have to bid it out) [NOTE: The $4500 is a small fee- services and equipment needed and upgrades will all be extras. No statement was made regarding hourly rates or costs for tehse other services.]

Courthouse annex- Construction manager contract- tabled

Architect contract- tabled

Received  a letter from Jennifer Hughes and noted there was an active Rule 5 that was never used for Animal Shelter. They just need to sign off and close the file on this.  Commissioners signed this.

AUDITOR: Gayle Pennington- $5,500 for canine training grant letter of support. This is an ongoing grant each year. The dog and officer go away for training. It’s a DC Foundation grant. They are following new state guidelines to keep tack of all our grants. Commissioners approved.

Minutes for Feb 4 approved. Claims paid. 

ATTORNEY: Andy Baudendistel- Unsafe Building Ordinance- reviewed by Homeland Security already. Bill Shelton- Bldg Inspector- would be given the authority to issue orders under this ordinance. Vacating or demolishing or sealing a building for more than 90 days will require a hearing within 10 days by commissioners. They can also appeal decisions to the local courts. There is an unsafe building fund that will be needed for this. Performance bonds can be required of owners of blighted properties. Council may have to be approached in the upcoming budget. Shelton only sees this being used in extreme cases. It is not easy to do and it shouldn’t be – because this is people’s property- per Baudendistel. Title searches would have to be done also. Shelton said he has had success with just asking people to board windows up etc. Other times people will say it is none of our business. This does not change ownership of property. The county does not take the property. Health dept also has authority in some of these cases.  Lynch wants a way to recoup funds the county has expended on these properties. There are also blighted properties money – called the hardest hit funds- that we might have from the state.  This was initially passed in 1981 and other counties have this in place. Commissioners can be a hearing authority or they can designate another board to hear cases. The $5000 penalty assessed to properties that are unsafe would go to the Unsafe Buildings Fund. It is a non-reverting fund. $8,000 is about all the county might get from the hardest hit fund. Actually these are dealing with foreclosures and abandoned property. Commissioners approved the Unsafe Building Ordinance.

Baudendistel will present to council a change for 60 days on inmate copays for medical care and the commissary card.

COMMISSIONER COMMENTS- Lynch said it was a great feeling to have an Olympic medal winner and it was great to see all the support for Nick Goeppert. Lynch spent 4 days in Washington DC with OKI meeting with 6 congressman and 6 senators and Federal highway people. Donnelly and Messer made us feel welcome. The others gave staff aide mostly.

Art Little- Bright Lions sponsored Nick Goeppert years ago. Thanked the highway dept and hopefully they will get a break.

Shane McHenry- agreed that Goeppert was a really great thing for us and Perfects. Media came to PNS also per Lynch.


PUBLIC COMMENT-Mark Schmeltzer said that with as difficult winter we had – Grieve and the highway guys did a great job.

Meeting adjourned at 9:53  AM

Christine Brauer Mueller

Lawrenceburg Township


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