18 February 2014
Dearborn County Commissioners Meeting Notes
Present: Shane McHenry, President, Art Little, and Kevin
Lynch
Also present: Gayle Pennington, Auditor, Teresa Randall, County
Administrator, and Andy Baudendistel, Attorney.
OLD BUSINESS:
Appointment 911
Director – Commissioners tabled Charlie Ashley as 911 Director even though
the board recommended it. There were 2 members missing from the 911 meeting
which wouldn’t have changed the vote. However they commissioners wanted to meet
with the board in executive session before the March commissioners meeting to
discuss the opposition to ashley’s reappointment that two of the commissioners
mentioned hearing. They will try to meet Tues or wed at 4 PM next week. No
official action is taken until the first meeting in March. Lynch will be
missing from that meeting in March. Commissioners decided to advertise for a special meeting after the 911 board
executive session just to decide on their appointment.
Bill Black- District
9 Planning Council- removed from agenda.
NEW BUSINESS:
Assessor- Gary
Hensley- signatures for Tyler Technology Cyclical Reassessment- DLGF
delayed in getting a model contract so now they have those three contracts
combined into one. July 1 2014 thru June
30 2018. VP of Tyler Technologies is available if they have any questions
today. General reassessment has been replaced with this cyclical review. There
is a termination clause in the contract with 30 days notice. Commissioners
approved signing the contract and the performance bond sections.
National Day of
Prayer- May 1- requested by Connie Riegle and Irene Estes Dearborn Methodist-per
Randall for use of the Courthouse square midday. Approved.
EMS Contract
signatures- St. Leon Vol Fire Dept First Responders- per Baudendistel this
needed revision. New draft was signed by Commissioners and sent back to St.
Leon for their signature. Their financials were attached to the new draft.
Baudendistel asked to review others as they come in.
EMA Director-
Bill Black- Signatures for Weather Notice Declaration- from the last storm
event from 2-4-14 yellow to orange then back to yellow and normal on 2-10-14.
Signed by commissioners. They are leaving the current yellow advisory in effect
for another day to see what happens. He said he had a lot of good comments on the ALICE program.
Ratify Signature for
letter of Intent to DLZ- shortly after last meeting they drafted a letter
to DLZ saying they have the intent to contract with them but they could proceed
at their own risk to prepare. They are still working on the finer points of the
contract. Voted to ratify signature.
HIGHWAY DEPARTMENT:
Todd Listerman, Highway Engineer- Construction
Observation Contract for Collier Ridge Bridge between the county and Parsons
Brinkerhoff for $162,265.15 – this is an 80/20 contract thru INDOT.
Baudendistel reviewed and noted they had a termination for convenience clause.
Commissioners signed the contract. They also signed the subconsultant
acknowledgement letter.
Administrative
Assistant- Updated Job description-
Randall said that these should be reviewed at times and the level of
work has increased from all the projects commissioners have taken on. This is
Sue Hayden’s position now. It also
passes the test for exemption. Executive Assistant is the new title. This
is a degreed position or an associates degree with relevant experience.
Commissioners approved this.
Agreement for Staff
services- County Redevelopment Commission- Dave Deddens Chairman of
Redevelopment Commission had two contracts for services from Terri Randall
and Sue Hayden for their approval. He also gave
a shout out to Randall and john Maxwell for all their work getting the
Mills to the county.
The amount of the two contracts is less than what the county
had paid in the past per Lynch. He said we are doing a lot with less money now.
And he noted that he is a member of the redevelopment commission. Commissioners
signed the contracts.
ADMINISTRATOR:
Teresa Randall:
IT Information Technology Services agreement- network and
systems support with Midwest Data- and Ramsey Nusibeh was present. HiTech has
done a fine job here in the adm bldg. But they need to have someone who knows
the whole campus. Part of the scope of services includes meeting with the IT
group here. This is an annual contract. Evaluate continuously is part of the
contract. Cost is $4500 per year. The contract renews automatically and
requires 90 days notice to not renew. McHenry said he’s worked with Ramsey or
an associate for years. Black asked if his building was included now- and it
is. Commissioners signed it. Baudendistel noted this was less than the $25,000
limit for services.( meaning they don’t have to bid it out) [NOTE: The $4500 is a small fee- services
and equipment needed and upgrades will all be extras. No statement was made
regarding hourly rates or costs for tehse other services.]
Courthouse annex- Construction manager contract- tabled
Architect contract- tabled
Received a letter
from Jennifer Hughes and noted there was an active Rule 5 that was never used
for Animal Shelter. They just need to sign off and close the file on this. Commissioners signed this.
AUDITOR: Gayle
Pennington- $5,500 for canine training grant letter of support. This is an
ongoing grant each year. The dog and officer go away for training. It’s a DC
Foundation grant. They are following new state guidelines to keep tack of all
our grants. Commissioners approved.
Minutes for Feb 4 approved. Claims paid.
ATTORNEY: Andy
Baudendistel- Unsafe Building Ordinance-
reviewed by Homeland Security already. Bill Shelton- Bldg Inspector- would be
given the authority to issue orders under this ordinance. Vacating or
demolishing or sealing a building for more than 90 days will require a hearing
within 10 days by commissioners. They can also appeal decisions to the local
courts. There is an unsafe building fund that will be needed for this. Performance
bonds can be required of owners of blighted properties. Council may have to be
approached in the upcoming budget. Shelton only sees this being used in extreme
cases. It is not easy to do and it shouldn’t be – because this is people’s
property- per Baudendistel. Title searches would have to be done also. Shelton
said he has had success with just asking people to board windows up etc. Other
times people will say it is none of our business. This does not change
ownership of property. The county does not take the property. Health dept also
has authority in some of these cases. Lynch
wants a way to recoup funds the county has expended on these properties. There
are also blighted properties money – called the hardest hit funds- that we
might have from the state. This was
initially passed in 1981 and other counties have this in place. Commissioners
can be a hearing authority or they can designate another board to hear cases.
The $5000 penalty assessed to properties that are unsafe would go to the Unsafe
Buildings Fund. It is a non-reverting fund. $8,000 is about all the county
might get from the hardest hit fund. Actually these are dealing with
foreclosures and abandoned property. Commissioners approved the Unsafe Building
Ordinance.
Baudendistel will present to council a change for 60 days on
inmate copays for medical care and the commissary card.
COMMISSIONER COMMENTS-
Lynch said it was a great feeling to have an Olympic medal winner and it
was great to see all the support for Nick Goeppert. Lynch spent 4 days in
Washington DC with OKI meeting with 6 congressman and 6 senators and Federal
highway people. Donnelly and Messer made us feel welcome. The others gave staff
aide mostly.
Art Little- Bright Lions sponsored Nick Goeppert years ago.
Thanked the highway dept and hopefully they will get a break.
Shane McHenry- agreed that Goeppert was a really great thing
for us and Perfects. Media came to PNS also per Lynch.
LATE ARRIVAL
INFORMATION-none
PUBLIC COMMENT-Mark
Schmeltzer said that with as difficult winter we had – Grieve and the highway
guys did a great job.
Meeting adjourned at 9:53
AM
Christine Brauer Mueller
Lawrenceburg Township
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