Minutes
Special Meeting
Dearborn County Redevelopment Commission
July 15, 2013
A
Special meeting of the Dearborn
County Redevelopment Commission was held on Monday, July, 15, 2013 at the Dearborn County Administration Building,
215B West High Street, Lawrenceburg, IN 47025.
Attending:
John Rahe
Kevin Lynch
Jim Deaton
Terri Randall
Andrea Ewan
Call To Order:
The meeting was called to order by John Rahe at 4:10 pm.
Resolution:
Terri Randall
read pertinent points
from Resolution 2013-1
(Determination of Need to Capture Tax Increment
Revenues). Jim Deaton made a motion
to adopt Resolution second by Kevin Lynch.
All approved. ·
Adjournment:
John Rahe made motion to adjourn
with object made by Terri Randall.
New Business:
Terri submitted
letter of support to the Lawrenceburg Grant Committee to be signed. Kevin Lynch motioned to have John Rahe sign letter with second from Jim Deaton. All Approved.
Adjournment:
With no further business,
Jim Deaton made a motion to adjourn
meeting with a second by Kevin Lynch. Meeting was adjourned at 4:20.
MINUTES
Dearborn County Redevelopment Commission
July 18, 2013
A meeting of the Dearborn County Redevelopment Commission was held on Monday, July 18, 2013 at the Dearborn County Administration Building, 2 l 5B West High Street, Lawrenceburg, IN 47025.
An Executive Session
was held prior to the meeting.
Attending: John Rahe Kevin Lynch Jim Deaton Terri Randall
Andrea Ewan
Mark Neff Kelli Boiman
Gayle Pennington Bob Reynolds
Jim Higgins
Sue Hayden Cari Baylor
Wade Kimmon
Call To Order:
The meeting
was called to order by John Rahe at 5:10 pm. It was decided
to move New Business ahead of other agenda items.
New Business:
•
Wade Kimmon,
GIS Coordinator was introduced. He spoke about his background and explained what he might be able to bring to the table
for the local
development groups. He would like to meet with them again to discuss
what further needs he and the GIS/Beacon website
can assist them with. Terri
Randall will send out Wade's contact information.
•
Bob Reynolds
and Jim Higgins
from London Witte were introduced. Jim Higgins explained reporting
requirements that had been changed
or updated by the State recently. 3 major reporting time frames were discussed. He also explained TIF dollars vs. Non TIF dollars
and what the funds can be used for. He briefly discussed
what other services London Witte could provide
to the Commission. It was determined that the Commission would discuss
how they may use London
Witte and contact
them to provide
a quote on
what
services they decide
to use.
Action of Executive Session:
• Motion made by Jim Deaton to approved and send letter
discussed in Executive
Session, Kevin Lynch second. All approved.
Attorney's Report:
•
Andrea needed to leave early so her
item was heard next. She asked for approval
to sign and send Land Acquisition Contract to EDI. Jim Deaton
motioned with a second from Kevin Lynch. All approved.
Approval of Minutes:
•
Kevin Lynch motioned to approve minutes
to Special Meeting
held July 15, 2013 with a second by Jim Deaton.
All approved. It was noted that minutes from May and June meetings will be finished
and presented at next meeting.
Approval of Claim:
•
Claim was presented
for payment to Barnes & Thornberg. All had seen and approved claim to be paid.
Unfinished Business:
•
Financial Status
I Transition -Financial Reports
for the months of May and June where presented. Discussion
with London Witte regarding financials and identifying accounts
between TIF and Non TIF dollars occurred
at beginning of meeting.
The Board acknowledged receipt
of said reports.
County Administrator Report:
•
Chamber I EDI Restructuring - Mark Neff was introduced as Interim Director
of Chamber/EDI and was asked if he would give an update. He said both the Chamber
and EDI had created a task force to set the stage on restructuring the two organizations working with this group (Redevelopment Commission) as well as the three cities and expanding
toward a coalition
type relationship. The consolidation of Chambers and EDIs are trending and they are looking at what type of models would best work for their situation.
Also looking for a way to combine
mission statements and the overall
organizational structure that will follow. At Chambers/EDI next meeting in August he should have various models
to present and possibly a gentlemen well versed in guiding both Chamber and EDI to a common vision with a direction
they want to go.
•
Terri Randall mentioned
that at this time, they will not be recruiting
for a permanent fill in the Director's position, as the structure for that
position is not yet defined.
•
Terri Randall brought
up the County Commissioners' contract
with Chamber/EDI had not been signed and they were still acting on the previously signed contract.
She
noted that by next meeting
a contract should
be addressed at least to cover the funds/cost sharing between Chamber/EDI/Redevelopment.
• Flood Plain Study -Tabled
Public Comment:
•
Terri Randal acknowledged Cari Baylor who was in audience. Cari wanted to address the Board as to the status of her project John Rahe explained that this was the topic of the Executive Session
and there were a lot of legal complications with the relationship between the Board, herself, EDI and the City of Lawrenceburg,
He told Cari their
attorney was drafting a letter explaining that all to her.
More discussion took place trying to explain to Cari that an Interlocal Agreement
between the City of Lawrenceburg and EDI exists and that her questions are more complex
than their Board can answer at this time.
It was asked of her to wait until she received
the letter and at that time her
questions may be answered
with it. Cari continued
to press for answers regarding
her grant monies.
She was told she will have to ask Lawrenceburg Grant Committee and/or EDI the questions this Board cannot
answer. It was explained that she was changing the parameters of her grant application with her recent responses to their request for her to sign an EDA and that the Board does not have control
over the monies. Once again she
was asked to wait until she received the communications in the form of the letter and at that time meetings
can be set up to answer more specific questions. It was made clear to Cari, that the Redevelopment Commission was an Administrator of the grant and that they would be held accountable if any of the parameters of her grant application changed.
If she wants changes made in the EDA, before
she signs it, she has to go back to the Grant Committee
and explain those changes.
•
At this time a member
needed to be excused from the meeting. A request to adjourn the meeting was made by Kevin Lynch with the understanding that the discussion
with Ms. Baylor would continue
after adjournment. Cari wanted
one last comment to be on
public record. "When EDI made the contract
to purchase the Stone property,
there were additional provisions put into the contract with the Stone property
that were never disclosed
to us. And never and those terms were not, um, uttered
whether those terms were from the
County, the City, Maxwell Construction or EDI There
were restrictions on the property in the zone property in the West Harrison TIF district that were never disclosed to us as we submitted
the grant as a possible site consideration. " Jim Deaton broke in at this time and explained
again that a member
needed to leave and that the discussion
could continue after adjournment. He asked that the public meeting end as we were just passing information anyway and it could continue
outside the parameters
of a meeting.
Adjournment:
• Motion to adjourn public meeting made by Jim Deaton with a second by Kevin Lynch. All approved.
Meeting adjourned
at 6:20 pm.
Approved:
John Rahe
President
Jim Helms
Secretary
